Facility Rental Fee (up to 4 hours)..... $100.00
Additional Hours (minimum of 2 additional hours)..... $25.00/hour
Set-Up Fee..... $50.00
The minimum rental is four hours, even if you use the facility for fewer than four hours.
Additional hours must be approved in advance. Minimum additional rental is two hours ($50.00).
*The deposit is due the DAY THE FACILITY IS BOOKED.
The balance is due two (2) weeks prior to the event. Failure to pay fees two (2) full weeks in advance will result in cancellation of the rental agreement.
If the event is cancelled, the deposit is NON-REFUNDABLE.
The deposit is REFUNDABLE after the event takes place, provided there is no damage to the facility or its contents. In addition, the building must be cleaned. (See attached checklist.)
Deposit refund checks may take up to 30 days to be issued.
No persons or group renting this facility will be permitted to SELL ALCOHOLIC BEVERAGES to the public unless the seller is Licensed and Bonded by the State of Mississippi. Groups are permitted to bring alcoholic beverages for their Personal Consumption Only.
NO ONE UNDER THE AGE OF 21 WILL BE ALLOWED TO CONSUME ALCOHOL IN A CITY FACILITY (NO EXCEPTIONS).
IF ANY TYPE OF ALCOHOL IS PRESENT ON THE PREMISES OF THIS FACILITY, YOU ARE REQUIRED TO HAVE SECURITY PRESENT.
SECURITY GUARDS AND CHAPERONES
For security reasons, any function serving alcohol must have TWO (2) security officers on duty during the event.
All youth groups must have TWO (2) SECURITY GUARDS IN ADDITION TO ONE (1) CHAPERONE FOR EVERY 50 CHILDREN. The chaperone’s name and phone number must be provided before the contract can be signed.
The cost for each security guard is $25.00/hr. There is a minimum of four (4) hours per security guard. The City will book the security guards through the Ocean Springs Police Department. The security guard fee will need to be paid separately the night of your event. The City of Ocean Springs reserves the right to require ADDITIONAL SECURITY AT ITS DISCRETION.
FAILURE TO PROVIDE SECURITY WILL BE GROUNDS FOR IMMEDIATE CANCELLATION OF THE RESERVATION AND POSSIBLE FORFEITURE OF THE DEPOSIT.
If a City of Ocean Springs employee is on duty during your rental, he/she is there to open and close the facility and to control all equipment located on the premises of this facility; however City employees will not handle or move property owned by those other than the City. CITY EMPLOYEES WILL NOT ACT AS CHAPERONES FOR ANY GROUP.
There are two refrigerators and one microwave oven available.
Decorating must be done during the time period you have reserved this facility. (If you wish to decorate the day before the event, you must pay the rental fee of $100.00).
Materials such as tacks, nails, staples, glue, etc. may not be used to attach decorations or anything else to walls or tables. 3M packing tape may be used for applying decorations to wood surfaces. NO TAPE ON WALLS.
Damage to walls will result in loss of deposit and possible additional fees and charges.
Absolutely NO tape of any kind (vinyl, paper, painters, masking, scotch, etc.) is allowed to be put on the gym floor. This will result in the loss of deposit and possible additional fees and charges.
Decorations of any kind may not be attached to the ceiling tiles and/or grids.
Rice and birdseed are permitted outdoors.
Under no circumstances are tables, chairs, or any equipment/furniture to be removed from this facility.
If serving food and/or drinks, all tables must be covered with some type of tablecloth.
No spray glue, bottled bubbles, smoke machines, spray glitter, spray paint, or any type of aerosol adhesives will be allowed in the facility.
Changing the appearance of this building other than normal decorating is NOT PERMITTED.
FAILURE TO COMPLY WITH THESE REGULATIONS MAY RESULT IN LOSS OF ALL OR PORTIONS OF THE DEPOSIT TO COVER APPLICABLE FEES.
TABLES AND CHAIRS AVAILABLE
Twelve (12) 6 Ft. Rectagular Tables and 96 Chairs
CAPACITY AND SEATING