Bid, RFQ and RFP Notices
Bids, RFQ, and RFP Notices
City of Ocean Springs' bids, RFQs (requests for qualifications), and RFPs (requests for proposals) are facilitated by the purchasing department of the City Clerk's Office. All bid opening and amendments or clarifications will be posted at this site. As the city does not maintain a bid list, in order to ensure a fair and honest process, it is your responsibility to routinely check the website for amendments or clarifications that may be issued.
Each project has specific requirements in regards to insurance, licensing, and deadlines so it is in the bidder's best interest to check this site regularly and frequently to ensure the integrity and validity of their proposal. Failure to meet the minimum requirements for the project could result in a disqualification or rejection of the proposal.
The City of Ocean Springs is currently accepting bids for the following:
ADVERTISEMENT FOR BIDS
LEGAL NOTICE (INVITATION TO BID)
Notice is hereby given that the City of Ocean Springs, Mississippi, will be accepting electronic or sealed bids for the following:
CURED IN PLACE PIPE (CIPP) LINING
SEWER REHABILITATION 2018
Project Manuals may be examined in the office of the City Clerk at City Hall located at 1018 Porter Avenue, Ocean Springs, Mississippi, at the office of the Design Engineer, Compton Engineering, Inc., 156 Nixon Street in Biloxi, or online at www.comptonengineeringplans.com or www.centralauctionhouse.com. The bid documents are being made available online via original paper copy or compact disc upon payment of $125.00 per paper copy and $50.00 per compact disc. Cost includes shipping and handling for each set. The bid documents are non- refundable and must be purchased through the website. Return of documents is not required. All plan holders are required to have a valid email address for online registration. For information regarding website registration and online orders, please contact Plan House Printing at 662-407-0193. For information regarding this project, contact Compton Engineering's office at 228-432-2133 in Biloxi, Mississippi.
All bids shall be submitted in a sealed envelope with the bidder’s name, address, date and time of bid opening and the words "Cured In Place Pipe (CIPP) Lining Sewer Rehabilitation 2018” indicated on the exterior of the sealed bid envelope. The Bidders Certificate of Responsibility Number shall appear on the exterior of the envelope; if not so,
Electronic or sealed bids will be received at the office of the City Clerk of Ocean Springs. Mississippi and publicly opened at 2:00 P.M. (local time) on 23 day, August, 2018, in the City Hall Board Room. Bids may be mailed to P.O. Box 1800, Ocean Springs, MS 39566-1800 or hand-delivered to City Hall, 1018 Porter Avenue, Ocean Springs, MS 39564.
The City of Ocean Springs reserves the right to reject any and all bids and to waive any informality. Bids may be held by the City of Ocean Springs for purposes of review for a period not to exceed ninety (90) days from the date of bid opening.
The Owner reserves the right to award separate contracts for each of the Bid Schedules or to award one contract for both schedules.
Shelly Ferguson, City Clerk
City of Ocean Springs, Mississippi
The City of Ocean Springs is currently accepting RFPs/RFQs for the following:
REQUEST FOR PROPOSAL
REQUEST FOR PROPOSAL
The City of Ocean Springs is accepting Request for Proposals from Banking Institutions for the purpose of annual Bank Depository Services for the city. The RFP is available at City Hall and centralauctionhouse.com. Please contact firstname.lastname@example.org. The RFP’s are due no later than 2:00 p.m. on July 31, 2018, at City Hall, 1018 Porter Ave., Ocean Springs, MS 39564. The envelopes must be marked Attn: Shelly Ferguson, City Clerk and clearly marked "Request for Proposals – Bank Depository.”
REQUEST FOR PROPOSAL
REQUEST FOR PROPOSALS FOR GROUND MAINTENANCE
FOR THE CITY OF OCEAN SPRINGS, MISSISSIPPI
The City of Ocean Springs is requesting proposals for grounds keeping services as defined herein.
Purpose and Intent: The contractor shall perform this contract in a manner that will maintain a healthy and attractive appearance to the grounds. The grounds shall be kept free of all debris and growth that may detract from the overall appearance of the attached locations.
This RFP is for services only. The contractor is to provide labor and equipment necessary to perform the contract.
It is the responsibility of the contractor to
Trash and Debris:
Trash and Debris including but not limited to paper cups, cans, twigs, and branches shall be removed and disposed of off-site.
Curbs. Sidewalks, Parking Areas
All such areas shall be kept free from any type of weeds
Watering: the contractor shall -provide written notice to the city when in his or her opinion additional watering, other than rainfall is necessary in order to promote growth.
Scheduling of Work and Inspections
Inspections by City: The Public Works Director shall be notified by the contractor when work is to be performed. The Public Works Director shall inspect the quality of work performed by the contractor. Inspection may be performed at any time to
Approval of Work Performed by Contractor: The Public Works Director shall determine whether the grounds are maintained in accordance with the purpose and intent of this contract for services. If it is determined that work is unsatisfactory the contractor shall be notified and allowed to address any noted deficiencies at no extra cost to the City. The City reserves the right to withhold all or part of invoice amount until such time deficiencies are properly addressed by the contractor.
The Contractor shall submit an invoice for service to the Public Works Director. All invoices shall include an itemized listing of work, the date performed and the date of billing. All invoices for work must be received by the Thursday before a board meeting. Board meetings are held the first and third Tuesdays of the Month. The Public Works Director shall submit the invoice for payment on the docket at the scheduled meeting on the first Tuesday of each month.
Provision of Labor and Material: The contractor will provide all of the labor, equipment,
Knowledge and Experience: The contractor shall have the knowledge to maintain the various properties listed and shall give adequate supervision to obtain the desired results without damage to the City or personal property, and provide for the safety of their personnel and the public.
Licensing and Regulations: The contractor shall be familiar with and in compliance with all Federal, State, and Local Laws and Regulations formed for the protection of the public and the contractor's own employees. The contractor shall have proof of all State,
Delays: Under no circumstances will the City be responsible for any delays and all such delays shall be at the risk and cost of the contractor.
Insurance: The contractor agrees to carry insurance with an insurance company acceptable to the Owner in accordance with the coverage and minimum limits as set out below:
WORKMANS COMPENSATION COVERAGE
Minimum Amounts and Limits Workman’s Compensation
Statutory requirements at location of work
To the extent included under Workman’s Compensation Insurance Policy
Comprehensive General Liability (Including Contractual Liability)
Bodily Injury Property Damage
$ 100.000 each person. $300,000 each accident, $50,000 each accident, $100,000 aggregate
Automobile Liability Bodily Injury
$ 100.000 each person. $300.000 each accident
$ 50.000 each person, $100.000 aggregate
Proof of Compliance
Certificate of Insurance Coverage Forms: Contractor, if awarded the proposal shall indicate compliance by completion of Contractor Insurance Forms, which shall provide for the (10) days’ notice to the Owner
Certificate of Insurance: Contractor shall supply the Owner with a Certificate of Insurance to indicate compliance with
City Contact: The City's representative will be the Public Works Director or his designated representative and he shall have the full power to condemn any work or materials
The contractor further covenants and agrees to protect and keep and hold the City harmless against all actions, claims or demands for damages of any kind of character whatever which may result from the default. carelessness or negligence of contractor his agents, employees or workmen in the prosecution of said work: and shall refund to the City all sums which it may be obliged or adjudged to pay on any such claims or demands, within a reasonable time after demand therefor.
Facilities and Equipment
The contractor will provide for his own toilet facilities.
The contractor must remove his equipment from the various job sites each night.
If needed, the contractor shall make his own arrangements for a source of electricity.
Public Safety and Convenience
Obstruction to Traffic and Facilities
The contractor shall at all times conduct his work as to
The convenience of the general public, residents along and adjacent to the work, and the protection of the persons and property are of prime importance and shall be adequately provided for by the contractor. Fire hydrants on or adjacent to the streets shall be kept accessible to the fire apparatus at all times and no material or obstruction shall be placed within ten (10) feet of any such hydrant. Materials stored shall be placed so as to cause no unnecessary obstruction to the traveling public. No section of road shall be closed to the public except by express permission of the City. Such permission may be revoked by the City at any time.
Access of Local traffic to Obstructed Property
During the progress of the work, the contractor shall provide for local traffic to access private property within any closed portion of the work. The contractor shall provide and maintain in a safe condition temporary approaches to and crossings of railways, and intersecting streets. Unless otherwise provided for by the plans and/or special provisions, the cost of all necessary materials and all other costs incidental to the -public's convenience and safety shall
Cost of Signs and Materials
The contractor shall be responsible for providing and using suitable signs or other devices to warn the motoring public of work in the area in accordance with the U .S Department of Transportation Manual on Uniform Traffic Control Devices.
Hours of Work
The contractor may only work between 6:00 A.M. and sundown Monday through Saturday, unless the Public Works Director or his designee authorizes otherwise.
Site Safety Measures
The contractor understands that the facilities he is maintaining are public and open. He shall take proper safety measures to protect the safety of all persons as well as public and private property.
When encountered the contractor shall as soon as feasible, report any unsafe condition to the Public Works Director.
Damage to Site or Property
The contractor shall not work upon any site when the ground is so soft
Submittal of Work Schedule
A schedule of work to be completed shall be submitted to the Public Works Director for authorization. When work is completed, it shall be submitted to the Public Works Director for inspection.
Supervision of Site Safety
Contractor shall be responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the work. He shall take all necessary precautions for the safety of, and shall provide the necessary protection to prevent damage, injury or loss to all employees on the work and other persons who may be affected thereby, all the work and materials or equipment to be incorporated therein, in storage off the site, and other property at the site or adjacent thereto, including tree, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of the contract.
Compliance with Laws and Regulation
Contractor shall comply with all applicable laws, ordinance rules, regulations and orders of any public body having jurisdiction for the safety of persons or property or to protect them from damage, injury or loss.
Safety Precautions and Responsibilities
The contractor shall erect and maintain, as required by the conditions and progress of the work, all necessary safeguards for its safety and protection. He shall notify owners of adjacent utilities when the work may affect them. All damage, injury or loss to any property referred to in paragraph above caused, directly or indirectly, in whole or in part, by contractor, any subcontractor or anyone directly or indirectly employed by any of them or anyone for whose acts of them may be liable, shall be remedied by contractor, except damage or loss attributable to the fault of drawings or specifications or to the acts or omissions of owner or engineer or anyone employed by either of them or anyone for whose acts either of them may be liable, and not: attributable, directly or indirectly, in whole or in part, to the fault or negligence of contractor.
Contractor's duties and responsibilities for the safety and protection of the work shall continue until such time as all the work is completed .and the Public Works Director has issued a notice to owner and contractor that the work is acceptable. Contractor shall designate a responsible member of this organization at the site whose duty shall be the prevention of accidents. This person shall be contractor's superintendent unless otherwise designated in writing by contractor to owner.
The City has the right to terminate the contract within fourteen (14) days written notice delivered by certified mail or hand delivered by a representative of the City of Ocean Springs.
Schedule and Instructions for Proposal Submittal
Proposals shall be in writing and shall be delivered to the office of City Clerk by mail, electronic mail website, or by hand on or before 2:00 P.M. on July 24, 2018. Emails will not be accepted unless provided through centralauctionhouse.com.
Contact Person for Questions
The contact person for this project is John Russell, 712A Pine Dr., Ocean Springs, MS, 39564.
(228) 875-3955, email@example.com.
Proposal Evaluation Criteria
Evaluation Criteria: Evaluation of proposal will be based or: a combination of cost, background, experience, references, and past performance.
Waiver of Informalities
The City of Ocean Springs reserves the right to waive minor informalities in proposals, and to negotiate and award this contract to the bidder believed most advantageous to the City of Ocean Springs. Therefore, the proposal with the lowest cost proposal may not be the best in the City's evaluation of the proposals.
GENERAL CONTRACTOR CONDITIONS EXHIBIT "A"
The words and terms specified in this section shall for the purpose of this CONTRACT AND
SPECIFICATIONS thereof, have the meaning as given below: The word "CITY" shall mean the CITY OF OCEAN SPRINGS.
The word "INSPECTOR" shall mean the PUBLIC WORKS DIRECTOR OF THE CITY OF
OCEAN SPRINGS OR ITS AUTHORIZED AGENTS.
The word "CONTRACTOR" shall mean the "PARTY ENTERING INTO THIS CONTRACT FOR THE PERFORMANCE OF THE WORK REQUIRED BY IT.
The word "SPECIFICATIONS" shall mean_ COLLECTIVELY ALL THE TERMS .t\ND STIPULATIONS CONTAINED IN THOSE PORTIONS OF THIS CONTRACT KNOWN AS GENERAL CONTRACT CONDITIONS, AND
The word "CONTRACT PRICE" shall mean THE PRICE AGREED TO BE PAID TO
CONTRACTOR BY THE CITY IN
CHANGES IN SPECIFICATIONS
In the event any changes in specifications result in reduction of the cost of the work, proper deduction from the contract price shall be made with concurrence of Contractor.
The Contractor hereby agrees to perform this Contract as an Independent Contractor and not as a subcontractor or agent or employee of the owner.
The City has entered into this contract upon the representation by Contractor that he is fully qualified in every respect
Regardless of the manner of determining the compensation due Contractor hereunder, I.E. whether based on unit prices, actual cost, lump sums, or otherwise, it is agreed that any expense and costs incurred in the completion of the work which
ASSIGNMENT OF CONTRACT
The Contractor agrees that he shall not assign this Contract or any portion thereof to any person, firm, corporation or other legal entity without having first obtained the written permission of the City to do so, and that this provision shall apply against the assignment of the proceeds of this Contract as well as against any other type of assignment.
If the Contractor shall cause any part of this work to be performed by a subcontractor, the provisions of this Contract shall apply to such subcontractor and his or its officers, agents or employees in all respects as if he or it or they were employees of the Contractor, and the Contractor shall not be in any manner thereby discharged from his obligations and liabilities hereunder, but shall be liable hereunder for all negligence of the subcontractor, his or its officers, agents and employees, as if they were employees of the Contractor and Contractor shall continue responsible to the City for the performance of all workers covered by this contract and the fulfillment of all obligations undertaken by Contractor hereunder.
Nothing contained herein shall create any contractual relationship between the City and any such subcontractor or subcontractor's surely, or create any obligation on the part
SUSPENSION OF WORK IF CONTRACT IS VIOLATED
If the work to be done under this contract shall be abandoned by the Contractor;
Or, if this contract shall be assigned; or, if the work be sublet by him without the permission of the owner: or, if he be placed in bankruptcy: or, if a receiver be appointed for his properties; or, if he shall make an assignment for the benefit of creditors: or if at any time the inspector shall be of the opinion that the schedule of work is not being maintained or that the Contractor is violating any of the conditions or agreements of this Contract, or is executing said Contract in a bad faith or not in accordance with the terms thereof: the City may exercise its right to cancel this Contract.
HINDRANCES, DELAYS AND LOSS
The risk and uncertainties in connection with the work are assumed by the Contractor as a part of this Contract and are compensated for in the Contract price for the work. The Contractor, except as otherwise definitely specified in this Contract, shall bear all loss of damage for hindrances or delays from any cause during the progress of any portion of the work embraced in this contract, and all loss or damage arising out of the nature of the work to be done, or from the action of the elements, inclement weather and floods, or from any foreseen or unforeseen, expected or unexpected conditions or circumstances encountered in connection with the work.
CONTRACTOR TO PROTECT THE PUBLIC, THE CITY, THE CONTRACTOR'S EMPLOYEES, COMPLY WITH LAWS AND GOVERNMENTAL REGULATIONS
The Contractor declares that they have familiarized themselves with all Federal, State and Local Laws and regulations framed for the protection of the public and me Contractor's own employees, or otherwise applicable to the work. The Contractor shall obey such laws and regulations as may exist or be promulgated by the constituted authorities and shall use such foresight and shall take such steps and precautions as may be necessary to protect the public and his own employees from injury, loss or damage to person or property, and shall comply with all laws and governmental regulations and requirements in any way applicable to the work, including the provisions of the Fair Labor Act of 1938 and all official rules and regulations promulgated thereunder insofar as they may apply to Contractor's operations hereunder.
The Contractor at all times throughout the performance of this Contract shall take all precautions necessary to effectively prevent any accident in any place affected by his operations in consequence of the work being done under this Contract, and shall to this end put up and maintain suitable and sufficient barriers, signs, lights, and other necessary protection. On State controlled roads, the Contractor shall maintain a work safety zone as directed by the Mississippi Department of Transportation. The owner or his designee may request additional safety equipment as deemed necessary, however; this does not release the contractor from his responsibilities.
NO PERSONAL LIABILITY OF PUBLIC OFFICIALS
In carrying out any of the provisions hereof in exercising an authority granted by the contract, there shall be no personal liability upon any public officials, their employees, or agent.
The Contractor shall indemnify and hold harmless the City, the Inspector, and their agents and employees from and against all liability (including liability for violation of any law or any common law duty) claims, damages, losses, and expenses including attorney's fees arising in connection with, out of, or resulting from the performance of the work, provided that any such liability, claim, damage, loss or expense (I) is attributable to bodily injury, sickness, disease, or death, or to any statutory
In any and all claims against the City, the Inspector, or any of their agents or employees by any employee of the Contractor, any subcontractor, anyone directly or indirectly employed by any of them or, anyone for whose acts any of them may be liable, the indemnification obligation under this article shall not be limited in any way by a limitation or the amount or type of damages, compensation, or benefits payable by or for the Contractor or any subcontractor under workman's compensation acts, disability benefit acts, or other employee benefit acts.
The obligation of the Contractor under this article shall not exceed to the liability of the Inspector, and his agents or employees arising out of the preparation or approval of maps, drawings, opinions, reports, surveys, contract modifications, designs, or specifications.
MOTOR VEHICLE LIABILITY
The Contractor shall maintain during the life of this Contract, motor vehicle liability insurance written in business policy form to protect themselves and their subcontractors performing work covered by this Contract against all claims for injuries, including accidental death to members of the public and damage to property of others arising from such use of motor vehicles, and shall cover the operation on or off the site of all motor vehicles licensed for highway use whether they owned, non-owned, or hired.
The liability limit shall not be less than $500.000 per occurrence.
Before the agreement between the City and the Contractor is entered into, the Contractor will submit written evidence that he has obtained for the period of the Contract full workmen's compensation insurance coverage for all persons whom he employs or may employ in carrying out the work under this contract. This insurance will be in accordance with the requirements of the applicable Slate of Mississippi Workmen's Compensation Insurance Laws.
COMPREHENSIVE GENERAL LIABILITY INSURANCE
Before commencement of the work, the Contractor shall submit written evidence that he has obtained for the period of the contract full comprehensive general liability insurance coverage. This coverage will provide for both bodily injury and property damage. The bodily injury portion will include coverage for injury, sickness or disease, and death, arising directly or indirectly out of, or in connection with, the performance of work under this Contract, and will provide for a limit of not less than one million dollars ($1.000.000.00); for damages arising out of bodily injury, sickness, disease or death of one person in
REMOVAL OF CONTRACTOR'S EMPLOYEES
The inspector may request and the Contractor will comply with any request for the removal of a Contractor's employee from work related to their Contract. Such a request on behalf of the Inspector shall be based on evidence of unsatisfactory work, incompetent work, disorderly conduct or behavior.
Upon the filing of a lien against City’s property by any furnisher of labor or material or by any transporter of materials or by any subcontractor of Contractor or by any other lien claimant,
Contractor shall cause such lien to be discharged of record immediately, failure of Contractor to do so shall give City the right to payoff such lien and charge the cost thereof to the Contractor.
INSPECTION AND RIGHT OF ACCESS
The City contemplates and the Contractor hereby agrees to thorough minute inspection by the inspector, or by any of his agents, of all the work and materials furnished under this contract.
The Contractor shall furnish to the Inspector, or any of his agents, access at all times to the work being performed by the Contractor.
If the Contractor shall fail to replace any defective work after reasonable notice, the Inspector may cause such defective work to be replaced, and the expense thereof shall be deducted from tile amount to be paid to the Contractor.
INSPECTOR TO DIRECT WORK
PROVISIONAL ACCEPTANCE OF PORTIONS OF THE WORK DOES NOT CONSTITUTE A WAVIER
The provisional acceptance of sections of the work shall not operate as a waiver of any portion of this Contract and shall not be construed so as to prevent the inspector from requiring replacement of defective work that may become apparent after the said provisional acceptance and shall not be construed in any way as a basis for a claim for extra compensation for any cause whatsoever by the Contractor.
Contractor shall submit an invoice showing the total amount of work done by Contractor and the amount to be paid therefor under the terms of this Contract.
In the event scheduled service is not performed, the City will deduct from the cost of the Contract the amount to be paid
Notwithstanding any other provisions of the Contract Document, Contractor shall pay at his sole expense, when due, all taxes levied upon him in connection with the contract.
SITE INSPECTION BY CONTRACTOR
The Contractor represents that he has examined every site to be maintained under this Contract, that he is familiar with every site, and that he accepts the conditions that exist on all such sites "AS IS". The City makes no warranty or similar representation of size, length, ground condition, or other matters.
The Contractor may only work between 6:00 A.M. and sundown, Monday through Saturday, unless the Public Works Director or his designee authorizes otherwise.
The Contractor understands that the facilities he is maintaining are public and open. He shall take proper safety measures to protect the safety of all persons as well as public and private property.
When encountered, the Contractor shall, as soon as feasible, report any unsafe condition to, as is appropriate, either the recreation department or public works department.
Any damages caused by the Contractor shall be corrected within forty-eight (48) hours or as negotiated with the Public Works Director.
A schedule of work to be completed shall be submitted on a weekly basis and a list of work completed the previous day will be submitted daily. The Owner of the Contracting Company shall meet with the Director of Public Works and the Inspector once each month to discuss the progress of the work.
MONITORING OF WORK
The work under this Contract shall be done in a professional and workmanlike manner. The work will be checked and monitored by the Public Works Director or his respective designee. If the work is believed to be unsatisfactory, the Inspector shall notify the Contractor in writing. The Contractor shall remedy the defective work within two (2) working days or as negotiated with the Inspector. If work determined to be unsatisfactory is not corrected, the Contractor will not be paid therefor. If the Contractor's work does not meet the standards and terms of this contract, the Public Works Director shall report that to the Board of Aldermen. The Public Works Director shall notify the Contractor in writing that he may appear at a City Board of Aldermen meeting to be specified in the notice to show just cause why the City Board of Aldermen should not declare him to be in default and cancel this Contract.
TERMS OF THE CONTRACT
The term of this Contract shall be one (1) year beginning date of approval by the Board of Aldermen. The parties agree that the City, at its option, may extend the term of the Contract for additional years under the same provisions thereof.
It is agreed that when there is an unusual situation outside the scope of this Contract the Contractor will perform the work necessary to deal with such situation at a price to be negotiated.
SIDEWALKS AND ENTRANCE WAYS
The Contractor shall remove and bag all trash, cigarette butts, and all other debris and clean entrance ways.
RESTRICTIONS OF CUTTING
The Contractor shall not mow or work any site when the ground is so soft
Scalping, uncut strips, and clumps of grass will not be permitted. Clumps of grass and
The Contractor may only work between 6:00 A.M. and sundown, Monday through Saturday, unless the Public Works Director or his designee authorizes otherwise.
CURBS, SIDEWALKS AND MEDIANS
No grass shall cover the concrete curbs, sidewalks, and medians. The method used to control the grass shall not damage the item being maintained. The Contractor is responsible for removing any debris associated with the maintenance of curbs, sidewalks, and medians. The method of grass removal is left to the Contractor.
TRASH AND DEBRIS
All paper, cups, cans, twigs, branches, dead flowers, and all other debris shall be picked up prior to cutting. The Contractor will remove such material from the job site each cutting and he will dispose of it in a lawful, proper manner. Such collected debris will not be left overnight at the job-site. The Contractor will not burn any such material on City property. Any material shredded during the cutting process shall be raked up and removed.
GRASS IN SIDEWALK CRACKS
Grass in sidewalk cracks will be removed when trimming (cut by string trimmer or
EXHIBIT B SPECIFICATIONS FREQUENCY OF CUTTINGS
THE FOLLOWING LOCATIONS WILL BE CUT PER CALENDAR SCHEDULE:
NOVEMBER- FEBRUARY: Every 2 weeks
MARCH - SEPTEMBER: Weekly
1. MARY C. O’KEEFE CENTER GOVERNMENT ST
2. CIVIC CENTER HWY 90
3. VIETNAM MEMORIAL HWY 90
4. HWY 90 MEDIAN OS BRIDGE TO HWY 57
5. GOVERNMENT ST. GOVERNMENT ST. TO HANSHAW
6. OS POLICE DEPT 3810 BIENVILLE BLVD (landscaping included)
7. HWY 90 BOTH SIDES OF 90 FROM OS BRIDGE TO HWY 57
THE FOLLOWING WILL BE TRIMMED, REMOVAL OF SUCKERS, AND MULCHED TWICE A YEAR:
The city will provide the mulch.
The contract may be awarded in whole or individually designated areas. Please bid on each location.
COMPANY NAME ___________________________________________________
OWNER'S NAME ___________________________________________________
CITY __________________________________________ STATE ___________
TAX ID NUMBER ____________________________________________
EMAIL ADDRESS ____________________________________________
PHONE NUMBER ____________________________________________
FAX NUMBER __________________________________________
Location Total Cost
1. Mary C. O’Keefe Cultural Center $____________________________
2. Civic Center $____________________________
3. Vietnam Memorial $____________________________
4. Hwy 90 Median $____________________________
5. Government St. to Hanshaw $____________________________
6. OS Police Department $____________________________
7. Hwy 90 (both sides) $____________________________
8. Crepe Myrtles $____________________________
TOTAL OF ALL SERVICES $____________________________
Duties of City Clerk's Office
- Keeps the Municipal Minutes in which all official actions of the governing authorities are recorded.
- Keeps the Ordinance Book and certifies ordinances.
- Keeps the Municipal Docket (AGENDA), the list of subjects to be acted upon by the governing authorities at their meeting.
- Certifies, with the mayor, all municipal codes after adoption of the Board of Aldermen.
- Serves as custodian of the municipal seal.
- Keeps the financial records in proper order for budgetary and audit purposes.
- Prepares budgets and budget amendments in accordance with Governmental Fund Accounting Standards.
- Keeps a "Docket of Claims” in which are recorded all accounts payable.
- Issues, with the approval of the governing authorities, warrants to pay claims.
- Serves as Treasurer and auditor of the municipality.
- Makes monthly financial reports to the governing authority.
- Administers grant and bond registers.
Tax Assessor and Collector
- Prepares tax levy for city and school district.
- Receives tax settlement and distributes to city and school district.
- Issues licenses and permits.
- Prepares payroll for approximately 200 employees.
- Maintains personnel records.
- Files required federal and state reports and reports to the Public Employees Retirement System.
- Serves as registrar of voters.
- Conducts municipal general and special elections.
Utility Billing and Collections
- Reads approximately 7,800 water meters per month.
- Bills and collects water, sewer, and garbage fees monthly.
- Preserves public records.
- Records and directs citizen concerns and complaints.
Special Event Permits
Organization want to host a 5K for a Charity? Submit this form at least 30 days before your event date.
Special Event Form
Do you want to organize a small event on city property? Need street closures with the help of city services? Submit this form at least 45 days before your event date.
Special Event Application
Water Department FAQs
Welcome to the City Clerks Department
Patty Gaston, Interim City Clerk
The City Clerk’s office is directed by Patty Gaston. The Clerk’s office provides general support that is critical for the success of the governing authorities. The Clerk, pursuant to the requirements of State law, performs many duties essential to the operation of a municipal government.
1018 Porter Avenue
Ocean Springs, MS 39564
Citizens are welcome to contact the City Clerk’s office by phone or in person. The office is open from 8:00 a.m. until 5:00 p.m., Monday through Friday.