Aldermen Minutes

MINUTES
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS

REGULAR MEETING OF OCTOBER 4, 2011           

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on October 4, 2011.  Mayor Pro Tem Gill presiding, Aldermen Ross, Gill, Cody, Denyer, Dalgo and Hagan were present.  Also present was City Clerk Shelly Ferguson and City Attorney John Edwards.  Mayor Moran and Alderman McDonnell were absent.

Alderman Cody gave the invocation and the Mayor Pro Tem led the Pledge of Allegiance.

Motion was made by Alderman Denyer, seconded by Alderman Cody to table item (8-d) until the next meeting.

PROCLAMATION

The Mayor Pro Tem read a proclamation declaring the week of October 9-15, 2011 as Fire Prevention Week (Exhibit 3-a).

The Mayor Pro Tem read a proclamation declaring October 5, 2011 as Walk to School Day (Exhibit 3-b).

NEW BUSINESS

Motion was made by Alderman Cody, seconded by Ross and unanimously carried to authorize to close the street for the First Baptist Church Annual Fall Festival on October 31st from 5:30 p.m.-8:30 p.m. to lower the risk of pedestrian crossings from the corner of Bellande and Porter North to boundary of the Church property (Exhibit 4-a). 

Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to table item (4-b) until the next meeting.

OLD BUSINESS

Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to approve the Change Order #1 for Highway 57 Sports Complex, Phase 4 – Concessions/Restroom/Pavilion for an increase in the amount of $4,750.00 and authorize the Mayor to execute same (Exhibit 5-a). 

PUBLIC COMMENTS

Mr. Morris Strickland spoke on behalf of the Board of Trustees of the Walter Anderson Museum of Art to thank the City for the contribution to WAMA and invited the Board to the Champagne Brunch on Saturday, October 15th at 11:30 a.m. at the Community Center. 

Mr. Drew Seghers, 1102 Iberville, voiced his opposition on the granting of the temporary certificate of occupancy to Psycamore, LLC and stated it was inappropriate.

Mr. John McKey, a physician at the Digestive Health Center, spoke on medical concerns regarding Psycamore, LLC’s location and feels it should be closer to a hospital in a C-4 zone for the benefit of the patients being treated at the facility.

Ms. Mary Marr Beckman, asked the Board to authorize the City Planner to hire a court reporter to transcribe and type the Planning Commission’s minutes.  The Planning Director stated Karen Kennedy is now helping the Planning Department to catch up on the minutes. 

Ms. Mary Marr Beckman also stated the Planning Commission is working on the unified code and the commission will finish Chapters 5 and 6 at the October 11th meeting.  It is a long lengthy document, 335 pages with many revisions and corrections.  Ms. Beckham requested to have a copy of it at least 20 days prior to the public hearing scheduled make sure recommendations and corrections were made.  The Planning Director advised the Planning Commission would review Chapters 5 and 6 during their on October 11th meeting.  He would like to furnish the document to the public in November and then have another Public Hearing in January or February, 2012. 

Alderman Cody stated the Board has not adopted Robert’s Rules of Order for the Board meetings.  The City Attorney advised it is the Board’s policy to not make motions during Public Comment portion of the agenda but that could be changed by the amending the policy. 

CONSENT AGENDA 

Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to accept the Consent Agenda with exception of item (f) which was pulled by Alderman Denyer and items (a), (c) and (d) which were pulled by Alderman Dalgo.

Alderman Denyer pulled item (7-f) and asked for clarification of the funding source.  The Grants Administrator advised it would come from the contingency funds.  Motion was made by Alderman Denyer, seconded by Alderman Ross and unanimously carried to authorize the Mayor to execute the Change Order #5 for Police/Court/Jail – Public Safety Center for an increase of $16,045.52 and 35 additional days to the contract per the Architect’s recommendation (Exhibit 7-f).

Alderman Dalgo pulled items (a), (c) and (d) to ask the City Attorney if he had reviewed these items and given his approval.  The City Attorney advised his concern with (7-a) was Mississippi Power’s request for payment before work had been. 

The Grants Administrator will pay 50% after had work begun and the balance when work the project is complete.  Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to table item (7-a) until the City Attorney reviews and approves the Agreement (Exhibit 7-a).

The City Attorney explained (7-c)  the Contract for Bolton, Lack, Furr is a standard AIA Contract and has reviewed it with no modifications.  Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to authorize the Mayor to execute the Bolton/Lack/Furr Contract for the Dewey Avenue Substation project (Exhibit 7-c).

Motion was made by Alderman Dalgo, seconded by Alderman Cody and unanimously carried to authorize the Mayor to execute the Change Order #1 FINAL for services related to the installation of Front Beach Lighting Project, fully funded by MDOT Emergency Relief (Exhibit 7-d).

DEPARTMENT REPORTS

Mayor:

The Grants Administrator provided the timeline requested by Alderman Ross concerning the Washington Avenue Elevation Project and North Washington Avenue Pedestrian Pathway Project.  She explained construction for the North Washington Avenue Pedestrian Pathway Project would not begin until late spring.  The Washington Avenue Elevation Project has incurred costs for preliminary design with Compton Engineering.  She will provide monthly updates concerning the progress of these projects (Exhibit 8-a). 

The Government Street Improvement project would not begin for 14 to 18 months and would be a lengthy project to complete.  The Planning Director advised there is $100,000 budgeted for this project for upfront engineering fees.  There was discussion to move the budgeted $100,000 to the ending cash balance to be designated for this particular project.  Motion was made by Alderman Dalgo, seconded by Alderman Cody and unanimously carried to not incur any expenses on the Government Street Improvement project without board approval. 

City Clerk:

The City Clerk announced City Hall will have periods of outages on October 5th due to the change out of server equipment and to please call cell phones if anyone has problems. 

Public Works:

The Assistant Public Works Director asked if anyone needs assistance after hours during Cruisin’ the Coast, please call Alderman Cody.

Community Development & Planning:

The Planning Director provided a timeline for the Porter Avenue Road Improvements and Public Safety Crossover Improvements.  The Planning Director stated the Public Safety Crossover Improvements project is 100% MDOT funded.  He reported the Porter Avenue Roadway Improvements project waiting on construction, engineering and inspection, PS&E and will go to bid in the summer of 2012 (Exhibits 9-b & c).  

Alderman Cody asked for a status on sidewalk near The Government Street Grocery that has been torn up for months from work done by AT&T.  He asked the Mayor to send a letter to AT&T to address these issues immediately along with some abandoned poles around the City. 

Alderman Cody asked for status of sidewalks that are uneven along Government Street. The Planning Director advised we had to wait until the end of the Downtown Streetscape Project to determine if there would be enough money to fix these certain areas.    The Grants Administrator advised there is contingency money and if it is not needed for the Fallo site, it could be used to repair these sidewalks.

Alderman Cody asked for a status of the brick cross walks at the intersections.  The City Engineer will inspect these. 

Alderman Cody asked to check tree limbs on the public right of ways.  The 18-wheeler trucks are breaking the big tree limbs.

MAYOR ARRIVES AND ASSUMES CONTROL OF THE MEETING.

Parks & Leisure Services:

The Parks Director advised she was in the process of conducting telephone interviews for candidates for the tennis pro position at the new tennis complex.  The candidates are highly qualified.  She is proposing to hire someone to manage the facility with the city receiving a percentage of the lessons, clinics and tournaments.  The City would receive 100% of the court fees collected for league play and the fees received from the league players.  The revenue collected will help would offset the management fee paid to the Tennis Pro.     She will present an agreement at the next board meeting.  The City Attorney suggested a Facility Management fee of $1,500.00 per month and split revenues collected such as league play, lessons and merchandise from a pro shop (Exhibit 8-d). 

City Attorney:

The City Attorney updated the Board on the proposed hotel issue.  He stated the MOU had a couple of changes and Exhibit A has changed.  The resolution has no changes. 

ALDERMEN’S FORUM

Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize up to $200.00 from Ward 1 Capital Improvement Account to the Garden Club for landscaping at the Mary C. O’Keefe Cultural Center. 

Motion was made by Alderman Cody, seconded by Alderman Gill and unanimously carried to authorize up to $200.00 from Ward 3 Capital Improvement Account to the Garden Club for landscaping at the Mary C. O’Keefe Cultural Center. 

Motion was made by Alderman Gill, seconded by Alderman Denyer and unanimously carried to authorize the temporary land use for public purpose on extreme western side of Mr. Richey’s property which connects Government Street to Desoto Street.  It is an 8 foot wide easement to allow people to pass through the property. 

Motion was made by Alderman Ross, seconded by Alderman Hagan and unanimously carried to authorize up to $200.00 from Alderman at Large Capital Improvement Account to the Garden Club for landscaping at the Mary C. O’Keefe Cultural Center. 

Alderman Denyer asked for a cost estimate for sidewalk from Morris Noble Road to existing other sidewalk.   

Alderman Denyer asked the Planning Director and the Grants Administrator to research grants to replace light poles in Stark Bayou.  The Planning Director will contact Mississippi Power Company for suggestions.    

Motion was made by Alderman Cody, seconded by Alderman Gill and unanimously carried to authorize up to $500.00 each from Ward 3 Capital Improvement Account; Ward 4 Capital Improvement Account; Ward 6 Capital Improvement Account; Alderman at Large Capital Improvement Account; Mayor’s Capital Improvement Account to advertise city resources during the Cruisin’ the Coast event.  

Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to recess until 6:00 p.m. on October 18, 2011.    

Meeting ended at 7:38 p.m.



_______________________________           ___________________________

City Clerk                                                      Mayor


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Date                                                             Date


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