Aldermen Minutes
MINUTES
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
RECESS MEETING OF OCTOBER 16, 2007
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on October 16, 2007. Mayor Moran presiding, Aldermen Gill, Lloyd, Weaver, Denyer, Dalgo and Hagan were present. Also present were Interim City Clerk Shelly Ferguson and City Attorney John Edwards. Alderman McDonnell was absent.
The Mayor gave the invocation and led the Pledge of Allegiance.
Mr. Bob Walters displayed the large photo of the bridge that he took that has been hanging on the wall in the hallway of City Hall.
The Mayor withdrew the proclamation from the agenda (Exhibit 3-a).
NEW BUSINESS
Ms. Carolyn Moore with the United Way requested support for the annual campaign (Exhibit 4-a).
Mr. J.R. Walley presented a request for street closure on October 31, 2007 for a Fall Festival at First Baptist Church. Motion was made by Alderman Lloyd, seconded by Alderman Denyer and unanimously carried to authorize closure of Bellande Street on October 31, 2007 and request that they confer with the Police Department to work out the details.
Ms. Carol Messer extended an invitation to the Mayor and Board of Aldermen to attend a VIP reception on Sunday, October 28, 2007 for the Ocean Springs Art Association Fall Art Show (Exhibit 4-c).
Mr. Adam Boyette requested that dog waste stations be placed on East Beach (Exhibit 4-d). Motion was made by Alderman Denyer, seconded by Alderman Gill and unanimously carried to support the proposal to place dog waste stations on Front Beach and East Beach and authorize the Parks Director to work with the Jackson County Board of Supervisors to locate the stations.
PUBLIC COMMENT
Mr. Patrick Sullivan requested that the bridge celebration activities continue after the fireworks show until approximately 8:30 p.m. to 9:30 p.m.
CONSENT AGENDA
Motion was made by Alderman Denyer and seconded by Alderman Gill to approve the Consent Agenda with the exception of items (a), (k), (dd) and (ff) which were pulled by Alderman Weaver, item (c) which was pulled by Alderman Denyer, item (s) which was pulled by Alderman Dalgo and item (cc) which was pulled by Alderman Lloyd. Motion carried with Aldermen Gill, Lloyd, Weaver, Denyer and Dalgo voting aye and Alderman Hagan voting nay.
Alderman Weaver pulled item (a) to ask for more information and the Mayor explained that the Temporary Dedications of Land for Public Purposes with private property owners will allow use for parking for the Bridge Celebration. Motion was made by Alderman Weaver, seconded by Alderman Denyer and unanimously carried to authorize Temporary Dedication of Land for Public Purposes with Ocean Springs Yacht Club, Front Beach Associates and D’Iberville-Brumfield, LLC/Brumfield Properties, Inc. for the bridge opening festivities.
Alderman Denyer pulled item (c) to ask for clarification and the Mayor explained that the Project Coordinator position is a redirection of an existing position that will be retitled with more responsibilities and has been budgeted. Motion was made by Alderman Denyer and seconded by Alderman Weaver to accept the job description for Project Coordinator and authorize beginning the process to advertise the opening. Motion carried with Aldermen Gill, Lloyd, Weaver and Denyer voting aye and Aldermen Dalgo and Hagan voting nay.
Alderman Weaver pulled item (k) and asked if this is the floater position and the Mayor said that it is and will float between the Water and Tax Departments. Motion was made by Alderman Weaver and seconded by Alderman Gill to authorize employment of Christina McKinnon, General Administrative Clerk, hourly rate $10.72, effective October 17, 2007, pending successful completion of all pre-employment requirements. Motion carried with Aldermen Gill, Lloyd, Weaver, Denyer and Hagan voting aye and Alderman Dalgo voting nay.
Alderman Dalgo pulled item (s) to ask the City Attorney about the reinstatement by the State of Mississippi of the Donated Leave Policy. Mr. Edwards explained that the State of Mississippi had repealed the Donated Leave Policy for a period of time and then reinstated it. Motion was made by Alderman Dalgo, seconded by Alderman Hagan and unanimously carried to authorize the reinstatement of the Donated Leave Policy.
Alderman Lloyd pulled item (cc) and requested that a measurement be taken by staff to be sure that the cottage that will be moved to replace the Human Resources building will fit properly on the site. Motion was made by Alderman Denyer and seconded by Alderman Dalgo to table item (cc) until the next meeting and during that time have one of our staff give us the square footage of the cottage, the square footage of the Human Resources building and put some temporary markings of the foot print of where the building will be placed.
Alderman Weaver pulled item (dd) to ask the Director of Community Development and Planning for a brief synopsis of amendments to the Design Review Guidelines. Motion was made by Alderman Weaver and seconded by Alderman Denyer to accept the Planning Commissions recommendation to approve amendments to the Design Review Ordinance. Motion carried with Aldermen Gill, Lloyd, Weaver and Denyer voting aye and Aldermen Dalgo and Hagan voting nay.
Alderman Weaver pulled item (ff) to ask if it was a denial and was told by the Director of Community Development and Planning that it is. Motion was made by Alderman Weaver, seconded by Alderman Hagan and unanimously carried to accept the Planning Commissions recommendation to deny rezoning for Lots 1-6 of Bayou’s End Subdivision at 4206 and 4208 Bienville Blvd. from R-1 to C-3.
DEPARTMENT REPORTS
Mayor
Motion was made by Alderman Denyer, seconded by Alderman Weaver and unanimously carried to donate $1,000.00 to the YMCA Partnership for Youth Campaign which is a recognized organization, this is a community service project and the amount will be used to match funds that are raised from other sources.
Motion was made by Alderman Denyer, seconded by Alderman Gill and unanimously carried to appoint a Selection Committee for Conservator Services for the Community Center murals (Exhibit 7-b).
The Mayor gave an update of the Bridge Celebration festivities.
Public Works
The Assistant Public Works Director reported that the Jackson County Board of Supervisors will no longer allow concrete street panels and requested that the City follow suit (Exhibit 6-d). Motion was made by Alderman Lloyd, seconded by Alderman Hagan and unanimously carried to follow Jackson County not to allow concrete street panels in the subdivision regulations.
Parks & Leisure Services
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to accept a $5,000.00 donation from the Mississippi Tennis Association grant.
Motion was made by Alderman Weaver, seconded by Alderman Hagan and unanimously carried to invite the Jackson County Board of Supervisors to the Bridge Celebration festivities.
Motion was made by Alderman Gill, seconded by Alderman Lloyd and unanimously carried to request the Jackson County Board of Supervisors to allow volleyball on the beach.
City Attorney
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to authorize the Mayor to sign a right of first refusal for the purchase of property for the Public Safety Complex.
ALDERMAN’S FORUM
Alderman Lloyd asked that the process begin to place a stop sign on Holcomb Boulevard.
Alderman Gill explained that he will be 62 this year, would like to begin receiving Social Security benefits and in order to do so will have to be paid less salary from the City. Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to reduce Alderman Gill’s salary and place the excess amount in the Ward I Capital Improvement Account.
Alderman Denyer requested that Code Enforcement investigate a storm damaged house on Gulf View to consider demolition and report back at the next board meeting.
Alderman Denyer said that the windows at City Hall are in disrepair and need to be replaced. Grant Writer Carolyn Martin said that there is a USDA Grant that will make the needed repairs.
Alderman Lloyd said that there is a vine growing through a shutter at City Hall and the shrubbery needs to be trimmed.
Motion was made by Alderman Gill and seconded by Alderman Weaver to accept the Addendum to the Agenda. Motion carried with Aldermen Gill, Weaver, Denyer, Dalgo and Hagan voting aye and Alderman Lloyd voting nay.
Motion was made by Alderman Hagan, seconded by Alderman Weaver and unanimously carried to authorize a Temporary Dedication of Land for Public Purposes with Hoang Enterprises for the Bridge Opening festivities (Exhibit A-1a).
Motion was made by Alderman Weaver and seconded by Alderman Gill to authorize payment in the amount of $300.00 to Joely Corban and Vincent Palmer for the reproduction of art to be used for promotional materials (Exhibit A-1b). Motion carried with Aldermen Gill, Weaver and Hagan voting aye, Alderman Dalgo, Lloyd and Denyer voting nay and the Mayor breaking the tie by voting aye.
Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to ratify payment of overtime for the Fireman’s Parade (Exhibit A-1c).
Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to authorize employment of Candice Hooks, Public Works Clerk, hourly rate $10.72, effective October 22, 2007 pending successful completion of all pre-employment requirements (Exhibit A-1d).
Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to accept the Tree Committee Report (Exhibit A-1e).
Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to adjourn until 6:00 p.m. on November 6, 2007.
