Aldermen Minutes
MINUTES
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
SPECIAL CALL MEETING MARCH 26, 2009
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call Meeting at Ocean Springs City Hall in the City of Ocean Springs at 4:30 p.m. on March 26, 2009. The Mayor presiding, Aldermen Gill, McDonnell, Lloyd, Weaver and Hagan were present. Also present was City Clerk Shelly Ferguson. Aldermen Denyer and Dalgo were absent.
The Mayor called the meeting to order.
The Special Call Meeting is for the purpose of any and all matters pertaining to an update on 2% tax levy by Mr. Demery Grubbs; YMCA Humanitarian Award Banquet – Mr. Dan Hecker; Audit/Review of Mary C. O’Keefe Cultural Center – Mr. Bill Gregory; Funding for “We the People” Competition Government class (Exhibit 4); Adopt Resolution authorizing the Mayor and City of Ocean Springs to purchase real property and authorizing Board to proceed with closing of sale in the wastewater expansion project area (Exhibit 5); Update on Streetscape Project Chamber of Commerce Parking Lot Status – CDBG Round 1 (Exhibit 6); Authorize Mayor to execute Contract with Artisan Pyrotechnics, Inc. for the annual 4th of July fireworks show and authorize payment of deposit (Exhibit 7); Authorize Mayor to execute Change Order #1 issuing a 120 calendar day extension to the Triton Water Technologies Contract for City-wide water meter replacement program (Exhibit 8); Authorize Mayor to execute Contract with Compton Engineering, Inc. for planning, design and construction phase services for East Beach Drive and Halstead Road Bike/Pedestrian Path (Exhibit 9); Authorize allocation to 2009 Spring Household Hazardous Waste Collection Day not to exceed $3,125.00 and authorize four (4) representatives to work the event on April 18, 2009, tentative date (Exhibit 10); Approve Minutes: Recess Meeting March 17, 2009 (Exhibit 11); Approve Minutes: Finance Committee March 17, 2009 (Exhibit 12); Executive Session: Personnel in Public Works Department and Potential Litigation in Court Department.
Motion was made by Alderman Lloyd, seconded by Alderman McDonnell and unanimously carried to accept the change in the agenda to move item 2 to the beginning of the agenda followed by executive session and then update on 2% tax levy by Mr. Demery Grubbs.
Mr. Dan Hecker informed the Board of the upcoming YMCA Humanitarian Award Banquet to be held on April 9th honoring Mr. John Blossman with the first annual Humanitarian Award for his services to the YMCA and the community over the years. Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to declare April 9, 2009 as “John Blossman Day” in the City of Ocean Springs.
Motion was made by Alderman McDonnell and seconded by Alderman Gill to provide matching funds up to $1,000.00 for a silver sponsorship to the YMCA, a 501(3)(c) non-profit organization for the Humanitarian Award Banquet. Motion carried with Alderman Gill, McDonnell, Weaver and Hagan voting aye and Alderman Lloyd voting nay.
Motion was made by Alderman Gill, seconded by Alderman Hagan and unanimously carried to go into closed session to determine the necessity of going into executive session.
The City Clerk returned to the meeting and announced that a motion was made by Alderman McDonnell, seconded by Alderman Hagan and unanimously carried to remain in executive session to discuss personnel in the public works department and potential litigation in the court department and move item 6 to be discussed in executive session for land acquisition.
Motion was made by Alderman McDonnell, seconded by Alderman Lloyd and unanimously carried to come out of executive session and return to regular session.
Motion was made by McDonnell, seconded by Alderman Hagan and unanimously carried to follow the recommendations of the City Attorney to allocate up to $10,000.00 to the City Prosecutor’s office for the purpose of appellate needs and such billings should be customary hourly increments.
Mr. Demery Grubbs gave an update on the 2% tax levy, our bond rating, interest rates annual payment and funding options. Motion was made by Alderman Lloyd, seconded by Alderman McDonnell and unanimously carried to proceed to sell the bonds.
Mr. Bill Gregory, Treasurer of the Mary C. O’Keefe Cultural Center asked the Board to consider waiving the annual review required under the Contract. The Board advised Mr. Gregory to file an extension of the 990 form. The Board will seek a quote from the CPA firm to include the audit with the City’s annual audit to determine if the costs will be less.
Motion was made by Alderman McDonnell, seconded by Alderman Hagan and unanimously carried to authorize up to $2,000.00 to “We the People” Government competition class to promote the resources of the City (Exhibit 3).
Motion was made by Alderman McDonnell, seconded by Alderman Gill and unanimously carried to table item 7 until the next meeting pending changes to the Contract with Artisan Pyrotechnics, Inc. Motion was made by Alderman Weaver and seconded by Alderman Hagan to authorize payment of the $500.00 deposit to Artisan Pyrotechnics, Inc. Motion carried with Alderman Gill, McDonnell, Weaver and Hagan voting aye and Alderman Lloyd voting nay (Exhibit 7).
Motion was made by Alderman Hagan, seconded by Alderman Weaver and unanimously carried to adopt Resolution authorizing Mayor and City of Ocean Springs to purchase real property and authorizing Board to proceed with closing of sale in the wastewater expansion project area (Exhibit 5).
Motion was made by Alderman Gill, seconded by Alderman Weaver and unanimously carried to authorize Bruce Tolar to complete bid specifications to include design on the Chamber of Commerce parking lot (Exhibit 6).
Motion was made by Alderman Weaver, seconded by Alderman McDonnell and unanimously carried to authorize Mayor to execute Change Order #1 issuing a 120 calendar day extension to the Triton Water Technologies Contract for City-wide water meter replacement program (Exhibit 8).
Motion was made by Alderman Weaver and seconded by Alderman Lloyd to authorize the Mayor to execute Contract with Compton Engineering, Inc. for planning, design and construction phase services for East Beach Drive and Halstead Road Bike/Pedestrian Path. Motion carried with Alderman Gill, McDonnell, Lloyd and Weaver voting aye and Alderman Hagan voting nay (Exhibit 9).
Motion was made by Alderman Lloyd, seconded by Alderman Hagan and unanimously carried to authorize allocation to 2009 Spring Household Hazardous Waste Collection Day not to exceed $3,125.00 and authorize four (4) representatives to work the event on April 18, 2009, tentative date (Exhibit 10).
Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to approve minutes of recess meeting of March 17, 2009 (Exhibit 11).
Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to approve finance committee minutes of March 17, 2009 (Exhibit 12).
Motion was made by Alderman Hagan, seconded by Alderman Lloyd and unanimously carried to adjourn the special call meeting.
Meeting ended at 6:30 p.m.
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City Clerk Mayor
