Aldermen Minutes
MINUTES
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS
REGULAR MEETING OF JUNE 1, 2010
Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on June 1, 2010. Mayor Moran presiding, Aldermen Ross, Gill, McDonnell, Cody, Denyer and Hagan were present. Also present was City Clerk Shelly Ferguson and City Attorney John Edwards. Alderman Dalgo was absent.
Alderman Cody led the invocation and the Mayor led the Pledge of Allegiance.
PROCLAMATION
The Mayor read a proclamation declaring June 1, 2010 as OSHS Greyhound Tennis Team Day (Exhibit 3-a).
Mayor Moran requested an amendment to the agenda. Motion was made by Alderman Cody, seconded by Alderman Ross and unanimously carried to add the addendum to the agenda.
PRESENTATION
Ms. Betty Magee gave a report on the City Museum at the Mary C. O’Keefe Cultural Center. She reported they have collected over 500 documents dating back to 1898 and would be obtaining another document which is over 2000 years old pertaining to the Indians; artifacts from many families such as J.K. Lemon family, manuscripts, boxes from the 100 year centennial books, clothing from the old public school, and 1699 Landings. She also reported to have histories donated of the Masons, Ocean Springs Women’s Club and dozens of old photographs. They also have in their collection copies of D’Iberville’s French maps and data from his logs have been translated. She stated the grand opening and ribbon cutting will be held on June 17th from 6:00 pm-8:00 pm.
Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize the Mayor to coordinate with Lt. Governor Phil Bryant in obtaining the original Iberville “marker” from the Cabildo in New Orleans for at least a short term basis and possibly permanently.
Mr. Paul Nettles and Ms. Melissa Johnson of South Coast Paddling Company proposed the idea of holding the 1st Annual Ocean Springs Kayak Festival to celebrate all things summer. Mr. Nettles stated an all day events schedule was planned. He further stated it would be user friendly; family fun and free of charge. He further asked for the use of Fort Maurepas Park. Motion was made by Alderman McDonnell, seconded by Alderman Cody and unanimously carried to authorize up to $500.00 from miscellaneous promotions to advertise the resources of the City and waive rental fees for Fort Maurepas Park to host the 1st Annual Ocean Springs Kayak Festival event (Exhibit 4-b).
Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize overtime pay for City personnel during the Ocean Springs Kayak Festival on Saturday, June 26th.
Consent Agenda
Mr. Bill Stallworth reported on the Phenomenal People “Celebration of Healing”, an event planned for the 5th Anniversary of Hurricane Katrina. He said this would be a celebration of the accomplishments and recovery of the Gulf Coast. Many events are planned during the week long celebration such as concerts, a “Coastal Torch Relay” and a talent concert. Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize up to $200.00 each from Alderman at Large Capital Improvement Account and Wards 1, 2, 3, 4, and 6 Capital Improvement accounts and up to $300.00 from the Mayor’s special projects account to advertise city resources at the Phenomenal People “Celebration of Healing” Exhibit 6-a).
PUBLIC COMMENT
Mr. Kevin Ladd, 217 Mitchell, asked for assistance from the City to repair sinkholes on his property.
CONSENT AGENDA
Motion was made by Alderman Cody, seconded by Alderman Gill and unanimously carried to accept the Consent Agenda with exception of item (j) which was pulled by Alderman Hagan and item (m) which was pulled by Alderman Denyer.
Alderman Hagan pulled item (j) for clarification on the budget amendment for annexation. The City Clerk explained there was a transfer in and out of $100,000.00. Motion was made by Alderman Hagan, seconded by Alderman Cody and unanimously carried to approve the budget amendments (Exhibit 6-j).
Alderman Denyer pulled item (m) for clarification on the Change Order with Miller Co. The Parks and Leisure Services Director explained the change order allows the installation of the wiring for the scoreboards to be installed as part of the Phase 2 work rather than Phase 3 work. Motion was made by Alderman Denyer, seconded by Alderman Cody and unanimously carried to authorize Change Order #2 with Miller Co. in the amount of $11,950.00 for the Highway 57 Sports Complex scoreboards (Exhibit 6-m).
DEPARTMENT REPORTS – Addendum
Mayor:
Motion was made by Alderman Denyer, seconded by Alderman McDonnell and unanimously carried to authorize to procure supplies and equipment in the first phase of response to the BP oil spill, in accordance with the Board-approved plan submitted to DMR, to be funded by the $2 million grant from the BP funds granted to the State to include a truck for the Parks and Leisure Services Department (Exhibit A-1a).
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to adopt procedures for Department Heads to procure equipment and supplies under the BP grant funding and record in the minutes (Exhibit A-1b).
Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to approve the revised plan to install one (1) mile of “X-Tex” silt fencing to protect eco-sensitive marshes, inlets and beach outfalls in Ocean Springs administered by DMR and to be funded by BP grant to DMR (Exhibit A-1c).
Motion was made by Alderman Denyer to table the issue of the Pine Grove Water System until after the annexation meeting. Motion dies for lack of a second. After further discussion, motion was made by Alderman Cody and seconded by Alderman Gill to authorize the Mayor to formerly request funding of $300,000.00 from DMR and $50,000.00 from the Jackson County Board of Supervisors to acquire the antiquated Pine Grove Water System. Motion carried with Alderman Ross, Gill, McDonnell, Cody, and Hagan voting aye and Alderman Denyer voting nay (Exhibit A-1d).
Motion was made by Alderman Cody and seconded by Alderman Gill to authorize the Mayor to formerly request funding of $300,000.00 from DMR and $50,000.00 from the Jackson County Board of Supervisors to acquire the antiquated Pine Grove Water System. Motion carried with Alderman Ross, Gill, McDonnell, Cody, and Hagan voting aye and Alderman Denyer voting nay (Exhibit A-1d).
Motion was made by Alderman Cody and seconded by Alderman Hagan to authorize Compton Engineering to draw bid specifications and advertise for bids to acquire and replace the antiquated Pine Grove Water System. Motion carried with Alderman Ross, Gill, McDonnell, Cody, and Hagan voting aye and Alderman Denyer voting nay (Exhibit A-1d).
DEPARTMENT REPORTS
Public Works:
The Drainage and Infrastructure Committee discussed the emergency repairs on various areas because of safety risks of bodily harm and possible damages to homes, streets and other infrastructure. The Public Works Director and Assistant Public Works Director reported on the urgency of these repairs. Motion was made by Alderman Cody and seconded by Alderman Gill to ratify the emergency repairs at 610 Rue Maupesant. After further discussion, Alderman Cody amended his motion, and Alderman Gill amended his second to ratify the emergency repairs at 610 Rue Maupesant; authorize the repairs at 214/217 Mitchell Street; Fort Bayou Apartments #184 and Dijon Avenue (Exhibit 7-a).
Motion was made by Alderman Cody, seconded by Alderman McDonnell and unanimously carried to authorize $1,000.00 from the Water Department, $1,000.00 from Mayor’s Capital Improvement Account and $500.00 from Ward 3 Capital Improvement Account to move the fire hydrant on Cash Alley to Desoto Street.
City Attorney:
Motion was made by Alderman Hagan and seconded by Alderman Denyer to adopt Ordinance No. 2010-06 AN ORDINANCE REGULATING AND RESTRICTING PARKING IN THE CITY OF OCEAN SPRINGS ON CASH ALLEY (Exhibit 7-b. The motion passed with a roll call vote as follows:
Alderman Ross Voted Aye
Alderman Gill Voted Aye
Alderman McDonnell Voted Aye
Alderman Cody Voted Aye
Alderman Denyer Voted Aye
Alderman Dalgo Absent
Alderman Hagan Voted Aye
Community Development & Planning:
Motion was made by Alderman Hagan, seconded by Alderman Cody and unanimously carried to accept the Tree Committee Report (Exhibit 7-c).
Motion was made by Alderman Denyer, seconded by Alderman Cody and unanimously carried to remove the Tree Committee issue at 101 Halstead Road from the table and allow the City Arborist and Planning Director to mitigate with the home owner.
ALDERMEN’S FORUM
Alderman McDonnell asked for an updated report on the progress of the slab removals and Ms. Brou’s property on Jackson Avenue to be presented in two weeks.
Motion was made by Alderman McDonnell, seconded by Alderman Cody and unanimously carried to authorize the City Attorney to draft an ordinance to restrict parking on the south side of Moseley Avenue.
Motion was made by Alderman McDonnell, seconded by Alderman Cody and unanimously carried to authorize up to $100.00 each from Wards 1, 2, 3, 4 and 6 Capital Improvement Accounts for Ms. Claire Brou to participate in the National Wheelchair Games in Houston, Texas to advertise the resources of the City.
Alderman Cody asked the Public Works Department to clean the ditch at 626 Clark Avenue.
Alderman Cody asked for a status of the “No Parking” signs on Colonial Drive. The Public Works Director advised the signs would be put up tomorrow.
Alderman Cody asked the Public Works Department to make a cut across to alleviate water standing in the intersection of Brumbaugh Road and Holly Street.
Motion was made by Alderman Cody, seconded by Alderman Gill and unanimously carried to authorize the City Arborist to remove the pine tree; grind the stump and haul off debris from the tree on General Pershing Avenue and Government Street.
The Mayor asked the Planning Director for a status on the removal of the FEMA trailer on Ms. Claire Brou’s property. Alderman McDonnell stated she should be given a specific amount of time and face the ramifications if the FEMA trailer is not removed within that time frame.
Motion was made by Alderman Ross, seconded by Alderman Cody and unanimously carried to authorize up to $500.00 from Alderman at Large Capital Improvement Account; $500.00 from Ward 4 Capital Improvement Account and $1,000.00 from Ward 6 Capital Improvement Account and $500.00 from Parks and Leisure Services to build a fence at Gay Lemon Park.
Motion was made by Alderman Hagan, seconded by Alderman Cody and unanimously carried to authorize up to $7,500.00 from Ward 6 Capital Improvement Account to build a Kaboom playground on Gibson Road.
Motion was made by Alderman Hagan, seconded by Alderman McDonnell and unanimously carried to suspend any expenditures on annexation as of June 1, 2010, and authorize the City Attorney and Mayor to draft a letter to Slaughter & Associates stating this request.
EXECUTIVE SESSION
Motion was made by Alderman Cody, seconded by Alderman Hagan and unanimously carried to go into closed session to determine the necessity of going into executive session.
The City Clerk returned to the meeting and announced a motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to remain in executive session to discuss personnel in the Parks and Leisure Services Department.
Motion was made by Alderman Ross, seconded by Alderman Cody and unanimously carried to come out of executive session and return to regular session.
Motion was made by Alderman Cody, seconded by Alderman Ross and unanimously carried to terminate Ashley McCrory, Custodian, Parks and Leisure Services Department, and transfer Jeana Taylor, meter reader, Water and Sewer Department to Parks and Leisure Services Department for custodian position, place on six-month probation and eliminate meter reader position.
Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to recess until 5:30 p.m. on June 8, 2010.
Meeting ended at 8:37 p.m.
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City Clerk Mayor
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