Aldermen Minutes

MINUTES
MAYOR AND BOARD OF ALDERMEN
CITY OF OCEAN SPRINGS

RECESS MEETING OF AUGUST 24, 2011

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess meeting at City Hall in the City of Ocean Springs at 5:30 p.m. on August 24, 2011.  The Mayor presiding, Aldermen Ross, Gill, Cody, Denyer and Hagan were present.  Also present was City Clerk Shelly Ferguson. Aldermen McDonnell and Dalgo were absent.

Alderman Cody gave the invocation and the Mayor led the Pledge of Allegiance.

NEW BUSINESS

Motion was made by Alderman Cody, seconded by Alderman Hagan and unanimously carried to authorize the street closure for Government Street from Washington Avenue to Russell Avenue on September 9, 2011, from 6:00 p.m. – 10:00 p.m. for the Cruise In.

OLD BUSINESS

The Mayor mentioned she was informed by Supervisor McKay the Board of Supervisors authorized the City’s repayment of the overpayment of the county road taxes, $274,000.00, would not have to be repaid until January, 2012. 

PUBLIC COMMENTS

None.

CONSENT AGENDA

Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to accept the Consent Agenda with exception of items (a) and (b) which were pulled by Alderman Denyer.

Alderman Denyer pulled item (a) to clarify that the property is not deeded to the Land Trust.  The Mayor advised the City must maintain control of the property until the grant is complete and then it will be conveyed to the Land Trust.  Motion was made by Alderman Denyer, seconded by Alderman Ross and unanimously carried to accept the grant of $100,000.00 from the Mississippi Department of Wildlife, Fisheries and Parks for improvements to Shearwater Park; authorize the Mayor to execute related grant agreement documents as well as the Contract for Greg Cantrell, Inc. for landscaping architectural services of $8,000.00 to be paid for by the grant and authorize Public Works Department to perform some in-kind site preparation and walkway work on the site for the local match as indicated (Exhibit 6-a).

Alderman Denyer pulled item (b) for clarification of Change Order #4.  The Architect submitted a letter of recommendation to approve Change Order #4.  Motion was made by Alderman Denyer to approve item (6-b) with exception of item no. 3 Furnish and Install Lintel extensions to be tabled until the next meeting.  Motion dies for lack of a second.  There was discussion specifically concerning each item of the Change Order.  The Architect stated the changes are necessary under the circumstances without the necessity of further public bid.  He further stated they are not substantial changes and commercial reasonable. 


Mr. Furr advised the lintel extension work has already been done.  Mr. Furr will provide a list of value engineered items for the whole project and a summary of all Change Orders for all value engineered items.  

Motion was made by Alderman Cody and seconded by Alderman Gill to approve Change Order #4 – Fire/EOC – Public Safety Center and require the Architect to provide substantial justification for the changes.  Motion fails with Aldermen Cody and Gill voting aye and Aldermen Ross, Denyer and Hagan voting nay. 

There was also discussion concerning the additional days to the project and the Architects justified all of the additional days. 

Motion was made by Alderman Ross and seconded by Alderman Gill to approve Change Order #4 Fire/EOC – Public Safety Center with exception of item 1. Lettering for the tower in the amount of $5,761.00.  Mr. Furr was asked to revise the item to reflect lettering on one side of the tower only.  Motion carried with Aldermen Ross, Gill, and Cody voting aye and Aldermen Denyer and Hagan voting nay.  

DEPARTMENT REPORTS

City Clerk:

The City Clerk presented the proposed budget for FY11-12.  She explained the changes made of the draft budget from the last meeting.  She removed the overpayment of County road tax. She stated she received ad valorem taxes which came in higher than anticipated.   She also received the tax sale amount for this month.   Participation fees were increased for Highway 57 tournaments.  

Each department was asked to make cuts to their budget and is reflected in this proposed budget.   She removed all capital requests from every department.  The sidewalks and street panels and Pat Harrison Waterway District projects remain in the budget.   The new Government Street project funding of $100,000 for engineering and matching funds is not reflected in this budget. 

All charitable contributions were removed and the City Clerk provided a detailed listing of promotional funding items which include ward monies, miscellaneous promotions and annual allotments.

Capital Improvement Accounts will remain at $5,000.00 for the Mayor and Board of Aldermen.  A Special Election and Redistricting funding has been added to this budget.

There was discussion on miscellaneous promotion funding. 

The City Clerk is anticipating a rebate back to the City approximately $130,000.00 from the $4.6M loan.

Alderman Denyer stated he wants the health insurance rate reduction to go  back to employees. 

The City Clerk proposed changes such as grass cutting, take home vehicle charge, increase millage by one (1) mill; various department cuts and health insurance rate decrease. 

The Mayor asks the Board to review the handouts provided by the City Clerk and submit any changes, additions or deletions to the budget by Friday. 

Parks & Leisure Services Department:  

Motion was made by Alderman Denyer, seconded by Alderman Ross and unanimously carried to authorize employment of William Hensley as full-time Maintenance Worker, $12.50 hourly, six-month probationary period, effective September 6, 2011 and pending successful completion of all pre-employment requirements (Exhibit

Motion was made by Alderman Denyer, seconded by Alderman Ross and unanimously carried to accept the resignation of Adam Tyler Schoenberger, Maintenance Worker, effective September 7, 2011 and authorize to begin the process to fill the position (Exhibit

Motion was made by Alderman Hagan, seconded by Alderman Cody and unanimously carried to authorize to apply for a Cops Technology Grant with no matching funds.    

ALDERMEN’S FORUM

Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to authorize up to $1,000.00 from Ward 4 Capital Improvement Account towards the purchase of the new Police Department drug dog.

Alderman Hagan stated he created a City of Ocean Springs Facebook page and    feels the City employees should be allowed to utilize and have access to these types of resources.   He stated this would be free advertising to the City.  The City Clerk advised the pros and cons were researched to host and manage a City of Ocean Springs page on Facebook.              

Motion was made by Alderman Hagan, seconded by Alderman Ross and unanimously carried to recess the meeting until 5:30 p.m. on August 30, 2011.


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City Clerk                                                      Mayor


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Date                                                             Date


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