1.      CALL TO ORDER

 2.      ROLL CALL

 3.      NEW BUSINESS

a)      Request to post two (2) 3’x4’ marine debris signs at the Ocean Springs Fishing Pier and Bristol Boulevard boat ramp – Ms. Rebecca A. Mathias (Exhibit 3-a)

 4.      PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

 5.      CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

a)      Authorize the Mayor, City Clerk and City Attorney  to execute the Statewide Mutual Aid Compact (SMAC) (Exhibit 5-a)

b)      Authorize concurrence of Compton Engineering, Inc. and authorize to negotiate their contract for Magnolia Property – Environmental Services and authorize concurrence of Thompson Engineering as the consult and authorize to negotiate their contract for Front Beach Drainage  Project – Engineering Services in connection with CIAP – MS-3075 – Land Acquisition and Clearing for the Protection of Storm Water Outfalls (Exhibit 5-b)

 City Clerk:

c)      Approve Minutes: Recess Meeting January 18, 2012 (Exhibit 5-c)

d)      Approve Minutes: Special Call Meeting January 31, 2012 (Exhibit 5-d)

e)      Approve Minutes: Special Call Meeting February 1, 2012 (Exhibit 5-e)

f)      Approve Minutes: Special Call Meeting February 2, 2012 (Exhibit 5-f)

g)      Approve payment: Docket of Claims and spread upon the Minutes (Exhibit 5-g)

h)      Accept Action Report (Exhibit 5-h)

i)       Authorize to pay the poll worker’s on February 9, 2012 upon receipt of their pay forms (Exhibit 5-i)

j)       Approve employment of Claudette Johnson, IT Assistant, effective February 9, 2012, $12.00 hourly at 20 hours per week and pre-employment requirements have been met (Exhibit 5-j)

 Police Dept.:

k)      Approve Special Event Permit for the 20^th Annual Ocean Springs Valentine’s Day 8K and one (1) Mile Health Run/Walk on Saturday, February 11, 2012, from 9:30 a.m. – 10:30 a.m. (Exhibit 5-k)

 Fire Dept.:

 Human Resources/Risk Management:

l)       Accept resignation of Carolyn Menhennett, Part-time Civil Service Assistant, effective March 31, 2012, and authorize to begin the process of advertising for 10 hours per week at $10.00 (Exhibit 5-l)

 City Engineer:

 Public Works:

m)    Accept the Closeout and authorize the Mayor to sign all necessary documents for the Hickory Circle Drainage Project and forward to Compton Engineering for submittal (Exhibit 5-m)

 Community Development & Planning:

n)      Accept Tree Committee Report (Exhibit 5-n)

 Planning Commission:

o)     Accept Planning Commission recommendation to approve for a rear and side yard variance along with amended Sketch Plat approve for Lakeview Phase 3, – Randal Corporation (Parcel numbers include 61104030.000 & 61104031.50 (Exhibit 5-o)

 Building Department: 

 Parks & Leisure Services:

p)      Approve Individual Service Contract for Bryan King – Karate Instructor (Exhibit 5-p)

q)      Approve Individual Service Contract for Sandra Gaines – Dance Instructor (Exhibit 5-q)

r)      Approve the use of the Halstead Tennis Courts by the Ocean Springs High School for practices as also to play matches on these courts (Exhibit 5-r)

s)      Approve Facilities Use Agreement for the Ocean Springs Little League (Exhibit 5-s)

t)       Approve Facilities Use Application for the Ocean Springs School District, Middle School,  for use of Clay Boyd Ball Fields for baseball practices for the month of February, 2012, thru April 6, 2012 (Exhibit 5-t)

 City Attorney:

 Facilities:

u)      Accept donation of one (1) Dell 15.6 Inspiron 15 Laptop and one (1) Dual Band USB Adaptor from the Friendship Civic Club to be used at the Ocean Springs Community Center (Exhibit 5-u)

 6.      DEPARTMENT REPORTS

 Mayor:      

 City Clerk:  

a)      Appoint Ocean Springs School Board commissioner for five (5) year term beginning March 3, 2012 (Exhibit 6-a)

Police:

Fire:

Human Resources/Risk Manager:

City Engineer:

Public Works:

Community Development & Planning:

Building Department:

Parks & Leisure Services:

City Attorney:

 Facilities:

 7.      ALDERMEN’S FORUM

a)      Arbor Vista Drainage – Ward 3                      

 8.       EXECUTIVE SESSION

 RECESS UNTIL 6:00 P.M. on Wednesday, February 22, 2011

For details and information concerning this release, please contact Anne Pitre, Public Relations Manager and Executive Assistant to the Mayor and Board of Aldermen, at 228-382-2086.

January 30, 2012:  for immediate release

City of Ocean Springs Public Safety Complex Ribbon Cutting

Friday, February 3 at 4:00

Ocean Springs, MS:  The City of Ocean Springs will hold a ribbon cutting for the new Public Safety Complex on Friday, February 3, 2012 at 4:00 p.m.  The new 27,000 sq. ft. facility is located at 3810 Bienville Boulevard, and will house the police station, municipal court, and correctional facility.  Municipal Judge Matthew Mestayer is very much looking forward to use of the new facility.  “It is spectacular,” he says.  “It was much needed, as we had outgrown the old one.  It is consistent with the new direction in which the city is headed.”

Chief Lionel Cothern says, “The new station is the biggest morale booster the city’s administration could have given to the law enforcement community.  This new facility will allow us room to grow, and will help us to serve the public’s safety needs even better than before.”

The project was funded by the 2% food and beverage referendum, and cost approximately $4,000,000.  “We invite the public to join us for this exciting event,” said Mayor Connie Moran.  “Our police officers put their lives on the line for our safety everyday, and we are proud to honor them with this new facility.”

Anne Pitre

Public Relations Officer/Executive Assistant

City of Ocean Springs

(p)  228.875.6722

(c)  228.382.2086

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call meeting at the Ocean Springs City Hall in the City of Ocean Springs at 8:00 a.m. on January 12, 2012.  Mayor Pro Tem Gill presiding, Aldermen Gill, McDonnell, Cody, Denyer and Hagan were present.  Also present was City Clerk Shelly Ferguson.  Alderman Dalgo was absent.  The Mayor was absent at roll call but arrived later in the meeting.       

The Mayor Pro Tem called the meeting to order.

Alderman Cody gave the invocation and the Mayor Pro Tem led the Pledge of Allegiance.

The Special Call Meeting is for the purpose of any and all matters pertaining to approving amended Minutes:  Regular Meeting November 1, 201 (Exhibit a); approving Minutes: Regular Meeting January 3, 2012 (Exhibit b); authorizing changing date of recess meeting from January 16, 2012 to January 18, 2012, beginning at 6:00 p.m. at City Hall; authorizing the Mayor to request Gulf Regional Planning Commission to activate the Government Street Improvement project, pending their approval of changing the termini from Hanley Road to Davis Bayou, and to replace with termini from Hanley Road to Beachview Road; authorizing the Mayor to execute and record three warranty deeds for right-of-way along Porter Avenue for the sidewalk project, and one temporary construction easement for drainage, pending final acceptance of the parcel owners, City Attorney concurs (Exhibit e); authorizing the Mayor to sign the letter to name Lemon Mohler Insurance Agency as the Agent of Record for the Commercial Auto Policy (Exhibit f); discussing Wild Food Day on Monday, January 16, 2012, at MLK Park; authorizing the Mayor to execute Change Order No. 7 for Police/Court/Jail, Public Safety Center, 2% Funds in the amount of $4,983.17 (Exhibit h); authorizing the Mayor to execute the Certificate of Substantial Completion for the Police/Court/Jail as of January 13, 2012 (Exhibit i) and discussing opportunity for national marketing exposure through TV magazine “Today in America” (Exhibit j).

Motion was made by Alderman Hagan, seconded by Alderman Cody and unanimously carried to move items (h) and (i) to the beginning of the agenda.

Motion was made by Alderman Cody, seconded by Alderman Hagan and unanimously carried to authorize the Mayor to execute Change Order No. 7 for Police/Court/Jail, Public Safety Center, 2% Funds in the amount of $4,983.17 (Exhibit h).

Motion was made by Alderman Cody, seconded by Alderman McDonnell and unanimously carried to authorize the Mayor to execute the Certificate of Substantial Completion for the Police/Court/Jail as of January 13, 2012 (Exhibit i).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to approve the amended minutes of the Regular Meeting of November 1, 2011 (Exhibit a).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to approve the minutes of the Regular Meeting of January 3, 2012 (Exhibit b).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to change the date of the recess meeting from January 16, 2012 to January 18, 2012, beginning at 6:00 p.m. at City Hall (Exhibit c).

Motion was made by Alderman Cody, seconded by Alderman Denyer and unanimously carried authorize the Mayor to request Gulf Regional Planning Commission to activate the Government Street Improvement project, pending their approval of changing the termini from Hanley Road to Davis Bayou, and to replace with termini from Hanley Road to Beachview Road (Exhibit d).

The Mayor arrives and assumes control of the meeting.

Motion was made by Alderman Cody, seconded by Alderman Denyer and unanimously carried to authorize the Mayor to execute and record three warranty deeds for right-of-way along Porter Avenue for the sidewalk project, and one temporary construction easement for drainage, pending final acceptance of the parcel owners, City Attorney concurs (Exhibit e).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to authorize the Mayor to sign the letter to name Lemon Mohler Insurance Agency as the Agent of Record for the Commercial Auto Policy (Exhibit f).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to authorize up to $200.00 each from the Mayor’s Capital Improvement Account, Ward 1, 3, 4 and 6 Capital Improvement Accounts to advertise City resources at the Wild Food Day on Monday, January 16, 2012 at MLK Park (Exhibit g).

Motion was made by Alderman McDonnell, seconded by Alderman Hagan and unanimously carried to authorize the Mayor to proceed with negotiations with outside funding sources for “Today in America” for the promotional video and return to the Board with funding options before any action is taken (Exhibit j). Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to adjourn the Special Call meeting.                

Meeting ended at 8:26 a.m.

_______________________________             ___________________________

City Clerk                                                        Mayor

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on January 3, 2012.  The Mayor presiding, Aldermen Gill, McDonnell, Cody Denyer and Hagan were present.  Also present was City Clerk Shelly Ferguson and City Attorney John Edwards.  Alderman Dalgo was absent at roll call but arrived later in the meeting.

The Mayor called the meeting to order.

Alderman Cody gave the invocation and the Mayor led the Pledge of Allegiance.

The Mayor asked to remove items (3-a) – Public Hearing for a lot cleaning at 213 Front Beach Drive and (5-a) – 2011 Restated By-Laws of the Friends of the Mary C. O’Keefe Cultural Center of Arts and Education Corporation; request to release $10,000 allocation to MCOK and appoint a city representative to the MCOK Board until January 17, 2012. 

NEW BUSINESS

Mr. Andy Arrington reported his firm, Arrington & Associates, LLC, was formed in May, 2010 with an office in Gautier.  His firm provides environmental services, engineering services and emergency management services.  He provided the qualifications of personnel.  He asked the Board to consider using his firm for upcoming projects.

The Mayor asked to pull items (7-a) and (7-d) for discussion at this point in the meeting. 

The Mayor pulled item (7-a) to discuss the questions about the scope of work for the design phase of the Government Street Improvements Project.  The City Attorney explained the scope of work was not sufficiently specific considering how large contract will be.  Mr. Burandt with All South Consulting Engineers, LLC stated it does include the survey work and electric engineering but does include environmental services and right of way acquisition.  The City Attorney stated he reviewed and approved the MDOT template contract and will continue to negotiate the scope of work to be incorporated into Exhibit 2 of the Contract.  He also stated the Board of Aldermen had previously approved the All South Consulting Engineers, LLC Contract on December 20, 2011. No action was taken (Exhibit 7-a).    

The Mayor introduced Anne Pitre as the new Executive Assistant and Public Information Officer to the Mayor and Board of Aldermen.  Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to authorize employment of Anne Pitre, Executive Assistant and Public Information Officer to the Mayor and Board of Aldermen, effective January 12, 2012, $16.35 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-d).  

PUBLIC COMMENT

Ms. Milady Howard, 505 Brumbaugh Road, announced Supervisor John McKay is holding a Town Hall meeting on January 19^th at 6:00 p.m. at the Fountainbleau Community Center to discuss concerns regarding the Jackson County Animal Shelter and is soliciting input from the community.  She is asking for the City’s support in this matter.

Mr. Dreux Seghers, 1102 Iberville Drive, stated his concerns of the City’s exemption of parking requirements for Psycamore.       

CONSENT AGENDA

Motion was made by Alderman Denyer, seconded by Alderman Dalgo and unanimously carried to approve the Consent Agenda.

DEPARTMENT REPORTS

Mayor:

The Mayor presented a letter from Mr. Stephen Munn, President of the Ocean Springs Carnival Association, Inc. stating they are unable to participate in its organization of the St. Patrick’s Day Parade. 

The Mayor announced she is scheduling a meeting to discuss special events for the upcoming year.  She will email the date when it is set.       

Motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to recess until 6:00 p.m. on January 16, 2012.     

Meeting ended at 6:38 p.m.

_______________________________             ___________________________

City Clerk                                                        Mayor

___________________                                   ____________________

Date                                                               Date

CALL TO ORDER

ROLL CALL

PUBLIC HEARING

a)   Lot Cleaning Hearing – 213 Front Beach Drive (Exhibit 3-a)    

NEW BUSINESS

a)      Stormwater Management – Ms. Kimberly M. Miller, Eco-Systems, Inc.

b)     Battle on the Bayou set for Saturday, March 3, 2012

OLD BUSINESS

a)      2011 Restated By-Laws of the Friends of the Mary C. O’Keefe Cultural Center of Arts and Education Corporation; request to release $10,000 allocation to MCOK and appoint a City representative to the MCOK Board (Exhibit 5-a)

PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

City Clerk:

a)      Approve Minutes: Special Call Meeting January 12, 2012 (Exhibit 7-a)

b)      Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 7-b)

c)      Accept Action Report (Exhibit 7-c)

Police Dept.:

d)     Accept resignation of Megan McNair, Dispatcher, effective January 16, 2012, and authorize to begin the process to fill the vacant position (Exhibit 7-d)

e)      Accept resignation of Ronald Alexander, Patrolman, effective January 20, 2012, and authorize to begin the process to fill the vacant position (Exhibit 7-e)

f)      Authorize Special Event Permits for YMCA, 10K Road Run/Walk for a fundraiser on Saturday, January 21, 2012, from 9:00 a.m. – 10:30 a.m. and Music, Food, Art Festival on Saturday, May 5, 2012, from 10:00 a.m. – 10:00 p.m. (Exhibit 7-f)

g)      Authorize Special Event Permit for Mardi Gras Parade on Friday, February 17, 2012, from 7:00 p.m. – 9:30 p.m.(Exhibit 7-g)

Fire Dept.:

h)      Accept monthly Fire Department Report (Exhibit 7-h)             

i)       Authorize employment of Garrett Beasley, Firefighter, effective January 19, 2012, $10.03 hourly, one-year probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-i)

Risk Manager/HR:

City Engineer: 

Public Works:

j)       Authorize transfer of John Spicer to fulltime operator of the street sweeper and Joe Tillson to Equipment Operator in the Sewer Department (Exhibit 7-j)

Community Development & Planning:

k)      Accept Tree Committee Report (Exhibit 7-k)

l)       Authorize employment of Christy Zettel, Administrative Assistant, effective January 25, 2012, $12.00 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-l)

Building Department:

Parks & Leisure Services:

m)    Approve Marketing Plan for scoreboard/marquee signs for the Ocean Springs Sports Complex (Exhibit 7-m)

n)     Approve Tennis Instructor Service Contract, pending legal review and approval (Exhibit 7-n)

o)     Approve Round dancing lessons (a form of social ballroom dancing) to be held at the Parks and Leisure Services building on Wednesday nights (Exhibit 7-o)

p)     Approve Pottery Instructor Service Contract for Lisa Dickinson, Pottery Instructor, pending legal review and approval (Exhibit 7-p)

City Attorney:

Facilities:

DEPARTMENT REPORTS

Mayor:

City Clerk:

Police:

Fire:

Risk Manager/HR:

City Engineer:  

Public Works:

Community Development & Planning:

Information Item:

a)      Interpretation of the City’s parking ordinance (Section 607) per the Planning Director (Exhibit 8-a)

Building Department:

b)     Permission to pursue any and all legal remedies to address the issue at 7 Gulfview Drive

Parks & Leisure Services:  

City Attorney:

Facilities:

ALDERMEN’S FORUM 

ADJOURN UNTIL 6:00 P.M. on February 7, 2012

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on December 20, 2011.  Mayor Moran presiding, Aldermen Ross, Gill, McDonnell, Cody, Denyer, Dalgo and Hagan were present.  Also present was City Clerk Shelly Ferguson and City Attorney John Edwards.      

Alderman Cody gave the invocation and Alderman Ross’ children led the Pledge of Allegiance.

PRESENTATION

Mr. Mike Daigle with TRC Environmental Corporation gave an update on the Ferson Optics Facility cleanup.  He reported they have removed all of the residual soil that exceeded Mississippi DEQ criteria residential standards and started ground water remediation program in 2009.  They then began quarterly monitoring of the site.  He reported TCE on the southern and western boundaries of the site.  They will continue to assess the property to the south and west to determine the extent of these constituents in the ground water.  Once they delineate, they will propose the remedial technology.  Motion was made by Alderman McDonnell, seconded by Alderman Cody and unanimously carried to authorize the Planning Director and City Attorney to draft appropriate documents to allow access of the Ferson property to TRC Environmental Corporation for the Board’s review and approval (Exhibit 3-a).

Motion was made by Alderman Gill and seconded by Alderman Cody to add the Addendum to the Agenda.  Motion carried with Aldermen Ross, Gill, McDonnell, Cody, Denyer and Dalgo voting aye and Alderman Hagan voting nay.   

NEW BUSINESS

Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize to waive the rental fee for the Ocean Springs Civic Center to allow the Boy Scouts of America Pine Area Council to host the Purple and Gold Graduation Dinner on February 25, 2012 (Exhibit 5-a).

PUBLIC COMMENTS

Mr. and Mrs. Jack and Sallie Brandt, 1422 Diller Road, explained an issue concerning the removal of tree limbs hanging over their roof for insurance purposes.  Mr. Brandt stated they would not be able to obtain wind insurance by Coastal American Insurance if the tree limbs hanging over their house were not removed when the underwriter inspected the property on December 23^rd.  Mrs. Brand stated they had petitioned for a permit.  The Planning Director explained the Tree Committee had inspected this property but this was the first time an insurance company requested all of the tree branches overhanging the roof be removed.  The Tree Committee met with the insurance agent on site.  Due to the holidays, the Tree Committee was not able to meet for lack of a quorum and therefore, has no recommendation to the Board.    

Ms. Melanie Allen, spoke as a member of the Tree Committee.  She explained she inspected the property at 1422 Diller Road with the tree issue.  She asked for guidance from the Board to make some case study or precedence.       

Dr. William Pontius stated the City needs to investigate multiple insurance companies and should help set up guidelines for the Tree Committee.  

CONSENT AGENDA AND ADDENDUM

Motion was made by Alderman Dalgo, seconded by Alderman Denyer and unanimously carried to approve the Consent Agenda and Addendum with exception of items (c), (h), (i), (j), (u), (A-1c), (A-1e) and (A-1h) which were pulled by Alderman Hagan and item (f) which was pulled by Alderman Ross.

Alderman Hagan pulled item (c) and asked to include Johnny Groue on the Selection Committee.  Motion was made by Alderman Hagan and seconded by Alderman Dalgo to authorize to appoint the Selection Committee for related Engineering and Environmental Consultant Services for the CIAP funds for Land Acquisition and Clearing for the Protection of Storm Water Outfalls (Magnolia Avenue and Front Beach) with the addition of Johnny Groue, Assistant Public Works Director and Alderman Denyer.  Alderman Dalgo withdrew his second to the Motion.  After further discussion, motion was made by Alderman Hagan and seconded by Alderman Gill to authorize item (7-c) and to include Johnny Groue to the Selection Committee.  Motion failed with Aldermen Gill, McDonnell and Hagan voting aye and Aldermen Ross, Cody, Denyer and Dalgo voting nay (Exhibit 7-c). 

Motion was made by Alderman Dalgo and seconded by Alderman Cody to authorize the Mayor to be on all Selection Committees as a member.  No action was taken. 

Motion was made by Alderman Dalgo, seconded by Alderman Ross and unanimously carried to authorize item (7-c) and to include Alderman Hagan, Mayor Moran and Alderman Denyer on this Selection Committee for the CIAP project (Exhibit 7-c).   

Alderman Ross pulled item (f) and asked to include the response to the letter of protest to the bid in the minutes. Motion was made by Alderman Ross, seconded by Alderman Denyer and unanimously carried to authorize to award bid to Powell Construction Services for the Crossover Improvements at Highway 90 and Deana Road funded by MDOT STP funds pending MDOT concurrence and include the response to the letter of protest in the minutes (Exhibit 7-f).

Alderman Hagan pulled item (h) and asked how this firm was selected.  The Mayor explained that because the project is less than $100,000, the Request for Qualifications process was not required.  Alderman Ross stated All-South Engineering presented a plan to the County Board of Supervisors.  Alderman McDonnell expressed his concerns of other engineering firms having no knowledge of the project and therefore, not allowing them to submit their qualifications.          

Motion was made by Alderman McDonnell and seconded by Alderman Gill to invite other engineering firms to present Request for Qualifications for the Government Street Improvement project.  Motion failed with Aldermen Gill, McDonnell and Hagan voting aye and Aldermen Ross, Cody, Denyer and Dalgo voting nay (Exhibit 7-h). 

Motion was made by Alderman Dalgo and seconded by Alderman Denyer to authorize the Mayor to execute the Contract with All-South Engineering for the design phase of the Government Street Improvement project pending legal review.  Motion carried with Aldermen Ross, Cody, Denyer and Dalgo voting aye and Aldermen Gill, McDonnell and Hagan voting nay (Exhibit 7-h).

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to accept the final plans and budget for Shearwater Park and authorize to advertise for bids pending review of public works, planning and city engineer for bid specifications (Exhibit 7-i).

Alderman Hagan pulled item (j) and asked for clarification of the in-kind work. Motion was made by Alderman McDonnell and seconded by Alderman Cody to authorize the Mayor to request the County Board of Supervisors to submit the alternate grant application for $100,000.00 for a kayak launch between the Biloxi Bay Bridge and new county fishing pier and transferring our original commitment for a local match with in-kind labor from the Parks Department (Exhibit 7-j).

Alderman Gill pulled item (u) to add 1422 Diller Road to the Tree Committee report.  Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to add and accept the Tree Committee report including 1422 Diller Road allowing Mr. and Mrs. Brandt to remove the tree limbs hanging over their house  (Exhibit 7-u).

ADDENDUM

Motion was made by Alderman Dalgo and seconded by Alderman Denyer to authorize the Mayor to execute the Contract with Batson and Brown Consulting Engineers, for the Government Street Signalization project, pending legal review and concurrence by MDOT.  Motion carried with Alderman Ross, Gill, McDonnell, Cody, Denyer and Dalgo voting aye and Alderman Hagan voting nay (Exhibit A-1c).

Motion was made by Alderman Cody, seconded by Alderman Denyer and unanimously carried to authorize to extend the License and Marketing Agreement with Daktronics Sports Marketing for an additional 120 business days (Exhibit A-1e).

Motion was made by Alderman Hagan, seconded by Alderman Dalgo and unanimously carried to accept the Temporary Construction Easement from Carl and Jeanette Lizana for Washington Avenue sidewalk project in front of Aunt Jenny’s Restaurant, pending signatures to expire December 31, 2012 and authorize to record in the Jackson County Land Records (Exhibit A-1h).

DEPARTMENT REPORTS

Public Works:

Motion was made by Alderman Denyer, seconded by Alderman Cody and unanimously carried to accept the Self-Evaluation and Transition Plan for Curb Ramps (Exhibit 8-a).

Community Development & Planning:

The Planning Director gave an update on the Hazard Mitigation Plan.  He reported the Planning Commission review the plan at their December 13^th meeting.  The Planning Commission approved the plan with edits to be forwarded to MEMA.  Once the plan is reviewed by MEMA, it will go through a separate review process with FEMA and then presented to the Board of Aldermen for final approval. 

The Planning Director gave an update on the Front Beach Path Warranty. 

ALDERMEN’S FORUM

Motion was made by Alderman Cody, seconded by Alderman Dalgo and unanimously carried to authorize sponsorship to the Jackson County Benefit Fund to advertise resources of the City (Exhibit 9-a).

The Mayor and Aldermen thanked Alderman Ross for his dedication and service as Alderman-at-Large for the City of Ocean Springs.  

EXECUTIVE SESSION

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to go into closed session to determine the necessity of going into executive session.

The City Clerk returned to the meeting and announced a motion was made by Alderman Denyer, seconded by Alderman Hagan and unanimously carried to remain in executive session to discuss current litigation in Circuit Court.

The City Attorney returned to the meeting and announced a current matter in Federal Court was also discussed.  No action was taken.

Motion was made by Alderman Cody, seconded by Alderman Ross and unanimously carried to return to regular session. 

Motion was made by Alderman Cody, seconded by Alderman Hagan and unanimously carried to accept a letter from Alderman Ross vacating his position as Alderman-at-Large effective December 28, 2011.

Motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to adjourn until 6:00 p.m. on January 3, 2012.     

Meeting ended at 8:08 p.m.

_______________________________             ___________________________

City Clerk                                                        Mayor

___________________                                   ____________________

Date                                                               Date

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call Meeting at City Hall Center in the City of Ocean Springs at 5:00 p.m. on December 20, 2011.  Mayor Moran presiding, Aldermen Ross, Gill, Cody, Denyer and Hagan were present.  Also present were City Clerk Shelly Ferguson and City Attorney John Edwards.  Alderman McDonnell and Dalgo were absent.       

The Mayor called the meeting to order.

The Special Call Meeting is for the purpose of any and all matters pertaining to executive session to interview candidates for Executive Assistant/Public Information Officer to the Mayor and Board of Aldermen. 

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to go into closed session to determine the necessity of going into executive session. 

The City Clerk returned to the meeting and announced that a motion was made by Alderman Hagan, seconded by Alderman Gill and unanimously carried to remain in executive session to conduct interviews for the position of Executive Assistant/Public Information Officer to the Mayor and Board of Aldermen.

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to come out of executive session and return to regular session. 

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to adjourn the special call meeting.              

Meeting ended at 6:00 p.m.

________________________                          ______________________

        City Clerk                                                             Mayor

Deputy Building Official/ Code Enforcement Officer

The Employment Application is REQUIRED; a resume is optional.
Click here for Printable Employment Application.

DEADLINE FOR APPLICATIONS
Applications must be received by the City of Ocean Springs Human Resources office no later than 5:00 p.m. on Thursday, February 9, 2012. Do NOT send your application anywhere other than Human Resources.

DEPARTMENT
Building Department

REPORTS TO
Building Official

SALARY
$17.30-21.19/hour, depending on experience

NATURE OF WORK
This is skilled inspection work enforcing City Ordinances and Codes regulating the construction, alteration, installation, and repair of buildings, building appurtenances, and building systems, within an assigned geographical area inside the city limits of Ocean Springs. The Deputy Building Official reports to the Building Official, and in the absence of the Building Official assumes all duties of the Building Official and reports to the Mayor.

Work involves responsibilities for the inspection of building as building systems in the course of construction, installation, alterations, and repairs to ensure that plans, workmanship, and materials conform to existing code and ordinance requirements. An employee of this class works under the direction of the Building Official on field inspections and must make decisions requiring independent judgment. However, technical advice and assistance are available from superiors on difficult or unusual cases.

EDUCATION AND EXPERIENCE REQUIREMENTS
• High school graduate
• Minimum of six (6) years experience as a building inspector, code enforcement officer, architect, engineer, or as a general contractor, superintendent, foreman, or competent mechanic in charge of construction

SPECIAL REQUIREMENTS
• Must possess and maintain a valid Mississippi Driver’s License
• Must successfully complete ICC International Property Maintenance and Housing Inspector Certification, and ICC Residential Building Inspector Certification within 6 months of date of hire

SPECIFIC DUTIES
Code Enforcement – Inspection of all construction installations, alterations, and repairs for compliance with the following
• International Building Code
• International Residential Code
• International Fire Code
• International Plumbing Code
• International Mechanical Code
• International Existing Building Code
• International Fuel Gas Code
• International Property Maintenance Code
• And other codes in the International Code Council family
• National Electrical Code
• Life Safety Code

Ensures compliance with the following City Ordinances as set forth by the Mayor and Board of Aldermen
• City of Ocean Springs Municipal Code
• Zoning Ordinance
• Historic Preservation Ordinance
• Subdivision Regulations
• “Junk” Ordinance
• Sign Ordinance
• Certificate of Occupancy

Regulates the following as outlined by City Ordinance
• Mobile Homes
• Landfills
• Fire Districts
• Unsafe Buildings
• Wells
• Septic Tanks

Administration
• Assists with Building Office management
• Works in conjunction with Building Clerks, Building Inspectors, and Code Enforcement Officers, and in the absence of the Building Official, assumes supervisory duties
• Assists with Inventory Verification

Permit Approval and Issuance
• Verifies contractors (sub-contractors) licenses and insurance
• Plan Review
• Zoning Verification
• Verifies development approved by Planning Commission
• Verifies Design Review approval from the Planning Department prior to issuing permits for new commercial and multi-family buildings
• FEMA (NFIP) Floodplain Management
• Verifies building setbacks and easements
• Historical verification

Investigation
• Patrols within city limits for work commencing without permits
• Patrols historic districts for work commencing without permits
• Investigates complaints of unauthorized installations and other violations of codes and ordinances
• Inspects work sites to ensure possession of required licenses and permits
• Maintains records of violations
• Documents all evidence in the preparation of cases for prosecution
• Assists in prosecuting case in court

Emergency Management Agency
• In the absence of the Building Official is a member of the Emergency Management Task Force and may be assigned as member if need warrants
• Assists with damage assessment

DESIRABLE KNOWLEDGE, SKILLS AND ABILITIES
• General knowledge of the methods, materials, and techniques involved in building construction, repairs, and alterations
• Considerable knowledge of the IBC building, plumbing, mechanical, gas, fire prevention, and life safety codes
• Considerable knowledge of the National Electric Code
• General knowledge of office management and managerial functions of the City
• Considerable knowledge of City Ordinances related to the Building Department and code enforcement
• General knowledge of municipal liability
• Knowledge of the function and operations of other City departments
• Ability to detect and identify deficiencies in materials and/or workmanship and to determine appropriate corrective measures
• Ability to interpret and apply plans, specifications, drawings, and blueprints to work in progress
• Ability to maintain required work records and reports
• Ability to communicate effectively, both orally and in writing
• General knowledge of the Federal Emergency Management Agency’s (FEMA) regulations
• Ability to deal with the public and contractors diplomatically, while maintaining the requirement of codes and ordinances
• General knowledge of floodplain and stormwater management practices

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals, in some cases, with disability to perform essential functions. The noise level in the work environment is usually moderate to loud. Outdoor work in inclement weather is performed throughout the year.

SELECTION GUIDELINES
Formal application, rating of education and experience; oral interview and reference check; job related tests may be required. The duties listed above are intended only as illustrations of the various types of work that may be performed.

Note: The omission of specific statements of duties does not exclude then from the position if the work is similar or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.

Questions? Call Human Resources at 228-872-3338.

HOW TO SUBMIT YOUR COMPLETED APPLICATION
By Mail
City of Ocean Springs
Dept of Human Resources and Risk Management
Box 1800
Ocean Springs, MS 39566-1800

In Person
City of Ocean Springs
1016 Porter Avenue
Human Resources Cottage (next to City Hall)
Ocean Springs, MS

By Fax
228-872-0430

By Email*
hr@oceansprings-ms.gov

*To submit your completed Employment Application via email, you need to Print the Application; Complete the Application; Scan the Application as a PDF file; Attach the PDF to your email.

Online completion of the Application is NOT available.

Completion of the Employment Application is required. Resumes are accepted only as a supplement.

Due to the number of applications received, the City is unable to update applicants individually during the selection process. Only applicants of interest will be contacted.

 1.      CALL TO ORDER

 2.      ROLL CALL

 3.      PUBLIC HEARING

a)      Lot Cleaning Hearing – 213 Front Beach Drive (Exhibit 3-a)

 4.      NEW BUSINESS 

a)      Discuss services Arrington & Associates, a new environmental and engineering company, can provide to the City – Mr. Andy Arrington (Exhibit 4-a)

 5.      OLD BUSINESS 

a)      2011 Restated By-Laws of the Friends of the Mary C. O’Keefe Cultural Center of Arts and Education Corporation; request to release $10,000 allocation to MCOK and appoint a City representative to the MCOK Board (Exhibit 5-a)

 6.      PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted. 

 7.      CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

a)      Authorize the Mayor to execute contract with All South Consulting Engineers, LLC for design phase of the Government Street Improvements Project, pending legal review and approval (Exhibit 7-a)

b)      Authorize the Mayor to execute the Deed Transfer for Property at 321 Shearwater Drive to the Land Trust for the Mississippi Coastal Plain, pending legal and MEMA approval (Exhibit 7-b)

c)      Memorialize the recorded Utility Easement and Quitclaim Deed conveying property to the Ocean Springs Chamber of Commerce (Exhibit 7-c)

d)      Authorize employment of Anne Pitre, Executive Assistant and Public Information Officer, effective January 12, 2012, $16.35 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-d)

e)      Accept Mayor’s Youth Council Report for November Projects (Exhibit 7-e)

f)       Accept Final Closeout Documents for the Interior Renovations of the Ocean Springs Community Center, J.O. Collins, Inc., Contractor (Exhibit 7-f)

g)      Authorize to award bid to Simmons Erosion Control, Inc. for the Government Street Overlay and Traffic Signal Project funded by MDOT STP, pending MDOT concurrence (Exhibit 7-g)

 City Clerk:

h)      Approve Minutes: Special Call Meeting December 20, 2011 (Exhibit 7-h)

i)       Approve Minutes: Recess Meeting December 20, 2011 (Exhibit 7-i)

j)       Approve payment: Docket of Claims and spread the summary upon the Minutes (Exhibit 7-j)

k)      Accept Action Report (Exhibit 7-k)

l)       Approve proposal of Donovan Scruggs Town Planning and Consulting for redistricting purposes in an amount not to exceed $8,200.00 (Exhibit 7-l)

m)    Authorize to declare a special election on February 7, 2012, to fill the vacant position of Alderman at Large, and a run-off election on February 21, 2012, if a candidate does not receive a majority vote (Exhibit 7-m)

n)      Resolution to Declare the Position of Alderman at Large Vacant and to Set a Special Election to Fill the Vacancy on Tuesday, February 7, 2012 (Exhibit 7-n)

 Police Dept.:

Fire Dept.:

Risk Manager/HR:

City Engineer:  

Public Works:

o)      Authorize removal of Ronnie Brown, Michael Creel and Thomas Wallace from probationary status    and place on full-time status, effective January 6, 2012 (Exhibit 7-o)

Community Development & Planning:

Building Department:

Parks & Leisure Services:

Facilities:

City Attorney:

8.      DEPARTMENT REPORTS

Mayor:

Informational Item:

a)      Letter from Stephen Munn, President of Ocean Springs Carnival Association, Inc. concerning the St. Patrick’s Day Parade (Exhibit 8-a)

City Clerk:         

Police:

Fire:

Risk Manager/HR:

City Engineer:  

Public Works:

Community Development & Planning:

Building Department:

Parks & Leisure Services: 

Facilities:

City Attorney:

9.      ALDERMEN’S FORUM

RECESS UNTIL 6:00 P.M. on January 17, 2012

Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on December 6, 2011.  The Mayor presiding, Aldermen Gill, McDonnell, Cody Ross, Denyer and Hagan were present.  Also present was City Clerk Shelly Ferguson and City Attorney John Edwards.    Alderman Dalgo was absent.                                  

The Mayor called the meeting to order.

Reverend Barnett gave the invocation and the Mayor led the Pledge of Allegiance.

PUBLIC HEARING

Motion was made by Alderman Gill, seconded by Alderman Denyer and unanimously carried to open the Public Hearing on the property located at 3310 Nottingham.

The Deputy Building Official stated the house has been vacant for a number of years.  The interior has mold issues and the property owner is an elderly person in a nursing home.  Prior to the public hearing, notices were posted on the property; notice was sent to the last known address; posted on the bulletin board at City Hall and published in the City publication of record.  The Building Official presented pictures showing the condition of the property to the Board for the record.  The property owner was not present at the public hearing.

Motion was made by Alderman Gill, seconded by Alderman Ross and unanimously carried to close the Public Hearing on the property located at 3310 Nottingham.     

Motion was made by Alderman Gill, seconded by Alderman McDonnell and unanimously carried to accept the recommendation of the Building Official and find the property at 3310 Nottingham in such a state of uncleanliness so as to be a menace to public health and safety based on the matters presented and authorize to begin the process for the lot cleaning and securing the doors, repairing windows and cleaning the interior of the house (Exhibit 3-a).

NEW BUSINESS

Ms. Melba Harris, a representative from YADA, presented a check in the amount of $2,736.00 to the Parks and Leisure Services Department to purchase two (2) picnic tables and one (1) bench to be placed at Martin Luther King Park. 

PUBLIC COMMENTS

Mr. Brian Sanderson, 312 Washington Avenue, stated he is an appointed member of the Ocean Springs Planning Commission and had concerns as a residence and an individual Planning Commission member concerning the separation of the Building Department and the Planning Department.  He also had concerns regarding the decision to not hire an Assistant Planner.  He asked the Board to invite the Planning Commission to give a recommendation as to the needs or opportunities for the Planning Department to improve or capitalize on the strengths that currently exists in these departments.  Mr. Sanderson also suggested hiring a court reporter to transcribe the minutes from the Planning Commission meetings. 

Ms. Melanie Allen, representing the Historic Ocean Springs Association, thanked the Board of Aldermen and the Public Works Department for their assistance and support with all of the past HOSA events this year, such as Peter Anderson Festival and Trick or Treat Down the Street.  She also announced HOSA held their major fundraiser for the year, Ho Ho HOSA and it was tremendously successful. 

Mr. Beau Cox, Deputy Building Official and Code Enforcement Officer, spoke as a City employee and as a City resident.  Mr. Cox spoke about implementing a solar energy program in the City.

CONSENT AGENDA 

Motion was made by Alderman Cody, seconded by Alderman Hagan and unanimously carried to approve the Consent Agenda with exception of item (f) which was pulled by Alderman Denyer.

Alderman Denyer pulled item (f) and asked if these Budget Amendments affect the cash ending balance.  The City Clerk stated they were transfers and would not affect the ending balance.  Motion was made by Alderman Denyer, seconded by Alderman Cody and unanimously carried to approve the Budget Amendments (Exhibit 7-f).

DEPARTMENT REPORTS

Community Development & Planning:

The Planning Director gave an update on the Front Beach path and stated the final phase is underway.  He reported the contractor proposed removing and replacing twenty-seven (27) concrete panels.  There was discussion concerning the concrete panels previously repaired by overlay that still have cracks in them.  Alderman Gill questioned if these concrete panels were included in the repair and replacement phase.      Mr. Dax Alexander, Engineer from Brown, Mitchell & Alexander, agreed to meet with City officials and the Assistant Director of Public Works on Thursday, December 8^th at 7:30 a.m. at Front Beach for a walk-thru inspection to determine which concrete panels would be included (Exhibit 8-a).   

The Planning Director stated he plans to begin the review of the zoning of the Marble Springs area after the holidays.  He added there is much prep work that goes into this type of study and additional staff would be needed.  Alderman Gill suggested turning it over to the Planning Commission for their review and recommendation of the zoning and infrastructure issues.  Alderman McDonnell also suggested having an outside source review these issues.  The Mayor stated she could ask Gulf Regional Planning Commission or SMPDD to help lead the review.    

ALDERMEN’S FORUM

Motion was made by Alderman McDonnell, seconded by Alderman Ross and unanimously carried to authorize up to $250.00 from Ward 1 Capital Improvement Account and $250.00 from Alderman at Large Capital Improvement Account for sponsorship at the Art for Heart 2011 to advertise the resources of the City (Exhibit 9-a).

Alderman Cody asked to have directional signs for the downtown businesses such as Desoto, Robinson and Porter.  He will be meeting with the Planning Director to walk the area and determine how it will be done.  He further stated the businesses will pay for the signs.  The City Attorney will also review this matter. 

Alderman Cody stated the streets will not be closed for the Cruise-In on Saturday, December 9^th.  Motion was made by Alderman Cody, seconded by Alderman Denyer and unanimously carried to ratify the Cruise-In on December 9^th and not close any streets. 

Alderman Denyer thanked the Parks and Leisure Services Department for the delivery of the bleachers on very short notice for the 5K run.

Alderman McDonnell asked the Mayor to encourage the promoter for the Third Saturday Art Market set for December 17^th to use Bowen Avenue for the event instead of closing Washington Avenue if there are only a few vendors.

Motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to authorize up to $500.00 from Ward 1 Capital Improvement Account for landscaping in Ward 1. 

Alderman Gill stated he was involved in an incident concerning a rabid raccoon in his neighborhood during the past weekend.  Alderman Gill reported he was unable to assist a citizen due to a policy made by the Mayor.  The Mayor stated the policy was issued to the department heads to give a sense of direction and inform their employees if an alderman asks for information, it should come through the department head with the exception of any emergency situation.

EXECUTIVE SESSION

Motion was made by Alderman Cody, seconded by Alderman Denyer and unanimously carried to go into closed session to determine the necessity of going into executive session.

The City Clerk returned to the meeting and announced a motion was made by Alderman Cody, seconded by Alderman Ross and unanimously carried to remain in executive session to discuss potential litigation and personnel in the Police Department.

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to return to regular session. 

The Mayor stated that the Police Department could remove large dead animals in the road when the Animal Control Officer is on leave or in school on the weekends since the police are already on duty.

Motion was made by Alderman Hagan, seconded by Alderman Denyer and unanimously carried to recess until 6:00 p.m. on December 20, 2011.     

Meeting ended at 7:59 p.m.

_______________________________             ___________________________

City Clerk                                                        Mayor

___________________                                   ____________________

Date                                                               Date