City of Ocean Springs » Agendas

Agenda – February 7, 2012 – 6:00 p.m. – Regular Meeting

Karen Kennedy — Fri, 03 Feb 2012 21:05:53 +0000

February 7, 2012 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. NEW BUSINESS

a) Request to post two (2) 3’x4’ marine debris signs at the Ocean Springs Fishing Pier and Bristol Boulevard boat ramp – Ms. Rebecca A. Mathias (Exhibit 3-a)

4. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

5. CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

a) Authorize the Mayor, City Clerk and City Attorney to execute the Statewide Mutual Aid Compact (SMAC) (Exhibit 5-a)

b) Authorize concurrence of Compton Engineering, Inc. and authorize to negotiate their contract for Magnolia Property – Environmental Services and authorize concurrence of Thompson Engineering as the consult and authorize to negotiate their contract for Front Beach Drainage Project – Engineering Services in connection with CIAP – MS-3075 – Land Acquisition and Clearing for the Protection of Storm Water Outfalls (Exhibit 5-b)

City Clerk:

c) Approve Minutes: Recess Meeting January 18, 2012 (Exhibit 5-c)

d) Approve Minutes: Special Call Meeting January 31, 2012 (Exhibit 5-d)

e) Approve Minutes: Special Call Meeting February 1, 2012 (Exhibit 5-e)

f) Approve Minutes: Special Call Meeting February 2, 2012 (Exhibit 5-f)

g) Approve payment: Docket of Claims and spread upon the Minutes (Exhibit 5-g)

h) Accept Action Report (Exhibit 5-h)

i) Authorize to pay the poll worker’s on February 9, 2012 upon receipt of their pay forms (Exhibit 5-i)

j) Approve employment of Claudette Johnson, IT Assistant, effective February 9, 2012, $12.00 hourly at 20 hours per week and pre-employment requirements have been met (Exhibit 5-j)

Police Dept.:

k) Approve Special Event Permit for the 20^th Annual Ocean Springs Valentine’s Day 8K and one (1) Mile Health Run/Walk on Saturday, February 11, 2012, from 9:30 a.m. – 10:30 a.m. (Exhibit 5-k)

Fire Dept.:

Human Resources/Risk Management:

l) Accept resignation of Carolyn Menhennett, Part-time Civil Service Assistant, effective March 31, 2012, and authorize to begin the process of advertising for 10 hours per week at $10.00 (Exhibit 5-l)

City Engineer:

Public Works:

m) Accept the Closeout and authorize the Mayor to sign all necessary documents for the Hickory Circle Drainage Project and forward to Compton Engineering for submittal (Exhibit 5-m)

Community Development & Planning:

n) Accept Tree Committee Report (Exhibit 5-n)

Planning Commission:

o) Accept Planning Commission recommendation to approve for a rear and side yard variance along with amended Sketch Plat approve for Lakeview Phase 3, – Randal Corporation (Parcel numbers include 61104030.000 & 61104031.50 (Exhibit 5-o)

Building Department:

Parks & Leisure Services:

p) Approve Individual Service Contract for Bryan King – Karate Instructor (Exhibit 5-p)

q) Approve Individual Service Contract for Sandra Gaines – Dance Instructor (Exhibit 5-q)

r) Approve the use of the Halstead Tennis Courts by the Ocean Springs High School for practices as also to play matches on these courts (Exhibit 5-r)

s) Approve Facilities Use Agreement for the Ocean Springs Little League (Exhibit 5-s)

t) Approve Facilities Use Application for the Ocean Springs School District, Middle School, for use of Clay Boyd Ball Fields for baseball practices for the month of February, 2012, thru April 6, 2012 (Exhibit 5-t)

City Attorney:

Facilities:

u) Accept donation of one (1) Dell 15.6 Inspiron 15 Laptop and one (1) Dual Band USB Adaptor from the Friendship Civic Club to be used at the Ocean Springs Community Center (Exhibit 5-u)

6. DEPARTMENT REPORTS

Mayor:

City Clerk:

a) Appoint Ocean Springs School Board commissioner for five (5) year term beginning March 3, 2012 (Exhibit 6-a)

Police:

Fire:

Human Resources/Risk Manager:

City Engineer:

Public Works:

Community Development & Planning:

Building Department:

Parks & Leisure Services:

City Attorney:

Facilities:

7. ALDERMEN’S FORUM

a) Arbor Vista Drainage – Ward 3

8. EXECUTIVE SESSION

RECESS UNTIL 6:00 P.M. on Wednesday, February 22, 2011

Agendas – January 18, 2012 – 6:00 p.m. Recess Meeting

Karen Kennedy — Fri, 13 Jan 2012 20:29:15 +0000

January 18, 2012 – 6:00 p.m.

CALL TO ORDER

ROLL CALL

PUBLIC HEARING

a) Lot Cleaning Hearing – 213 Front Beach Drive (Exhibit 3-a)

NEW BUSINESS

a) Stormwater Management – Ms. Kimberly M. Miller, Eco-Systems, Inc.

b) Battle on the Bayou set for Saturday, March 3, 2012

OLD BUSINESS

a) 2011 Restated By-Laws of the Friends of the Mary C. O’Keefe Cultural Center of Arts and Education Corporation; request to release $10,000 allocation to MCOK and appoint a City representative to the MCOK Board (Exhibit 5-a)

PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

City Clerk:

a) Approve Minutes: Special Call Meeting January 12, 2012 (Exhibit 7-a)

b) Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 7-b)

c) Accept Action Report (Exhibit 7-c)

Police Dept.:

d) Accept resignation of Megan McNair, Dispatcher, effective January 16, 2012, and authorize to begin the process to fill the vacant position (Exhibit 7-d)

e) Accept resignation of Ronald Alexander, Patrolman, effective January 20, 2012, and authorize to begin the process to fill the vacant position (Exhibit 7-e)

f) Authorize Special Event Permits for YMCA, 10K Road Run/Walk for a fundraiser on Saturday, January 21, 2012, from 9:00 a.m. – 10:30 a.m. and Music, Food, Art Festival on Saturday, May 5, 2012, from 10:00 a.m. – 10:00 p.m. (Exhibit 7-f)

g) Authorize Special Event Permit for Mardi Gras Parade on Friday, February 17, 2012, from 7:00 p.m. – 9:30 p.m.(Exhibit 7-g)

Fire Dept.:

h) Accept monthly Fire Department Report (Exhibit 7-h)

i) Authorize employment of Garrett Beasley, Firefighter, effective January 19, 2012, $10.03 hourly, one-year probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-i)

Risk Manager/HR:

City Engineer:

Public Works:

j) Authorize transfer of John Spicer to fulltime operator of the street sweeper and Joe Tillson to Equipment Operator in the Sewer Department (Exhibit 7-j)

Community Development & Planning:

k) Accept Tree Committee Report (Exhibit 7-k)

l) Authorize employment of Christy Zettel, Administrative Assistant, effective January 25, 2012, $12.00 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-l)

Building Department:

Parks & Leisure Services:

m) Approve Marketing Plan for scoreboard/marquee signs for the Ocean Springs Sports Complex (Exhibit 7-m)

n) Approve Tennis Instructor Service Contract, pending legal review and approval (Exhibit 7-n)

o) Approve Round dancing lessons (a form of social ballroom dancing) to be held at the Parks and Leisure Services building on Wednesday nights (Exhibit 7-o)

p) Approve Pottery Instructor Service Contract for Lisa Dickinson, Pottery Instructor, pending legal review and approval (Exhibit 7-p)

City Attorney:

Facilities:

DEPARTMENT REPORTS

Mayor:

City Clerk:

Police:

Fire:

Risk Manager/HR:

City Engineer:

Public Works:

Community Development & Planning:

Information Item:

a) Interpretation of the City’s parking ordinance (Section 607) per the Planning Director (Exhibit 8-a)

Building Department:

b) Permission to pursue any and all legal remedies to address the issue at 7 Gulfview Drive

Parks & Leisure Services:

City Attorney:

Facilities:

ALDERMEN’S FORUM

ADJOURN UNTIL 6:00 P.M. on February 7, 2012

Agendas – January 3, 2012 – 6:00 p.m. Regular Meeting

Karen Kennedy — Thu, 29 Dec 2011 18:18:12 +0000

January 3, 2012 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC HEARING

a) Lot Cleaning Hearing – 213 Front Beach Drive (Exhibit 3-a)

4. NEW BUSINESS

a) Discuss services Arrington & Associates, a new environmental and engineering company, can provide to the City – Mr. Andy Arrington (Exhibit 4-a)

5. OLD BUSINESS

6. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

7. CONSENT AGENDA*

Mayor:

a) Authorize the Mayor to execute contract with All South Consulting Engineers, LLC for design phase of the Government Street Improvements Project, pending legal review and approval (Exhibit 7-a)

b) Authorize the Mayor to execute the Deed Transfer for Property at 321 Shearwater Drive to the Land Trust for the Mississippi Coastal Plain, pending legal and MEMA approval (Exhibit 7-b)

c) Memorialize the recorded Utility Easement and Quitclaim Deed conveying property to the Ocean Springs Chamber of Commerce (Exhibit 7-c)

d) Authorize employment of Anne Pitre, Executive Assistant and Public Information Officer, effective January 12, 2012, $16.35 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-d)

e) Accept Mayor’s Youth Council Report for November Projects (Exhibit 7-e)

f) Accept Final Closeout Documents for the Interior Renovations of the Ocean Springs Community Center, J.O. Collins, Inc., Contractor (Exhibit 7-f)

g) Authorize to award bid to Simmons Erosion Control, Inc. for the Government Street Overlay and Traffic Signal Project funded by MDOT STP, pending MDOT concurrence (Exhibit 7-g)

City Clerk:

h) Approve Minutes: Special Call Meeting December 20, 2011 (Exhibit 7-h)

i) Approve Minutes: Recess Meeting December 20, 2011 (Exhibit 7-i)

j) Approve payment: Docket of Claims and spread the summary upon the Minutes (Exhibit 7-j)

k) Accept Action Report (Exhibit 7-k)

l) Approve proposal of Donovan Scruggs Town Planning and Consulting for redistricting purposes in an amount not to exceed $8,200.00 (Exhibit 7-l)

m) Authorize to declare a special election on February 7, 2012, to fill the vacant position of Alderman at Large, and a run-off election on February 21, 2012, if a candidate does not receive a majority vote (Exhibit 7-m)

n) Resolution to Declare the Position of Alderman at Large Vacant and to Set a Special Election to Fill the Vacancy on Tuesday, February 7, 2012 (Exhibit 7-n)

Police Dept.:

Fire Dept.:

Risk Manager/HR:

City Engineer:

Public Works:

o) Authorize removal of Ronnie Brown, Michael Creel and Thomas Wallace from probationary status and place on full-time status, effective January 6, 2012 (Exhibit 7-o)

Community Development & Planning:

Building Department:

Parks & Leisure Services:

Facilities:

City Attorney:

8. DEPARTMENT REPORTS

Mayor:

Informational Item:

a) Letter from Stephen Munn, President of Ocean Springs Carnival Association, Inc. concerning the St. Patrick’s Day Parade (Exhibit 8-a)

City Clerk:

Police:

Fire:

Risk Manager/HR:

City Engineer:

Public Works:

Community Development & Planning:

Building Department:

Parks & Leisure Services:

Facilities:

City Attorney:

9. ALDERMEN’S FORUM

RECESS UNTIL 6:00 P.M. on January 17, 2012

Agendas – December 20, 2011 – 6:00 p.m. Recess Meeting

Karen Kennedy — Fri, 16 Dec 2011 21:07:03 +0000

December 20, 2011 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PRESENTATION

a) Ferson Optics Update

4. OLD BUSINESS

5. NEW BUSINESS

a) Authorize waiver of rental fees for the Ocean Springs Civic Center to allow the Boy Scouts of America Pine Area Council to host the Purple and Gold Graduation Dinner on February 25, 2012 – Mr. Jeffery Gonzalez (Exhibit 5-a)

6. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

7. CONSENT AGENDA*

Mayor:

a) Authorize Mayor to execute Change Order No. 6 for Police/Court/Jail, Public Safety Center, 2% Funds in the amount of $5,278.78, within the budgeted contingency for the project (Exhibit 7-a)

b) Authorize the Mayor to execute Change Order No. 7 for Downtown Streetscape Project, Phase II, Delta Construction, Inc., CDBG Round I at zero cost and a total of 63 days to be added to the contract (Exhibit 7-b)

c) Authorize to appoint the Selection Committee for related Engineering and Environmental Consultant Services for the CIAP funds for Land Acquisition and Clearing for the Protection of Storm Water Outfalls (Magnolia Avenue and Front Beach) (Exhibit 7-c)

d) Authorize the Mayor to execute the Memorandum of Understanding in accordance with MDOT’s Project Development Manual for Local Public Agencies for the Safe Routes to School Project (Exhibit 7-d)

e) Accept and record Temporary Construction Easement from Elwin Robert Friar, Jr. (Exhibit 7-e)

f) Authorize to award bid to Powell Construction Services for the Crossover Improvements at Highway 90 and Deana Road funded by MDOT STP funds pending MDOT concurrence (Exhibit 7-f)

g) Accept the Transportation Improvement Program grant of $889,679.00 from Gulf Regional Planning Commission and local match from the Board of Supervisors of $223,000.00 for Government Street Improvement Project for paving and sidewalks from Hanley Road to Beachview Drive as funds permit, and to create a line item in the budget to track project expenses (Exhibit 7-g)

h) Authorize Mayor to execute contract with All-South Engineering for design phase of the Government Street Improvement project (Exhibit 7-h)

i) Accept final plans and budget for Shearwater Park and authorize to advertise for bids pending review of public works, planning and city engineer of bid specifications (Exhibit 7-i)

j) Authorize Mayor to request the County Board of Supervisors to submit the alternate grant application for $100,000.00 for a kayak launch between the Biloxi Bay Bridge and new county fishing pier and transferring our original commitment for a local match with in-kind labor from the Parks Department (Exhibit 7-j)

k) Approve Applicant’s Request for Tax Exemption for 1409 Government Street (Exhibit 7-k)

City Clerk:

l) Approve Minutes: Special Call Meeting November 29, 2011 (Exhibit 7-l)

m) Approve Minutes: Regular Meeting December 6, 2011 (Exhibit 7-m)

n) Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 7-n)

o) Accept Action Report (Exhibit 7-o)

Police Dept.:

p) Authorize to declare certain vehicles as a surplus; of no value to the City and send to auction (Exhibit 7-p)

Fire Dept.:

q) Accept Monthly Fire Department Report (Exhibit 7-q)

Human Resources/Risk:

r) Authorize to declare Unit No. 807, 2000 Buick LeSabre as surplus; of no value to the City and send to auction (Exhibit 7-r)

City Engineer:

Public Works:

s) Authorize Service Agreement with Haynes Electric for electrical fill-in work (Exhibit 7-s)

t) Authorize the Mayor to execute Change Order No. 1 for the Washington Avenue Pump Station for a 28-day time extension (Exhibit 7-t)

Community Development & Planning:

u) Accept Tree Committee Report (Exhibit 7-u)

Historic Preservation Commission

v) Accept Historic Preservation Commissions recommendation to issue COA for the construction of paver driveway and privacy fence at 202 Washington Avenue (Exhibit 7-v)

w) Accept Historic Preservation Commissions recommendation to issue COA for exterior painting at 1111 Bowen Avenue (Exhibit 7-w)

Zoning & Adjustment Board

x) Accept Zoning & Adjustment Boards recommendation to approve 20% rear yard setback variance on Lot 98 in Waterford Village on Timber Lake Drive (Exhibit 7-x)

Building Department:

y) Accept Code Enforcement Report through December 15, 2011 (Exhibit 7-y)

Parks & Leisure Services:

City Attorney:

Facilities:

DEPARTMENT REPORTS

Mayor:

City Clerk:

Police:

Fire:

Human Resources/Risk:

City Engineer:

Public Works:

a) Self-Evaluation and Transition Plan for Curb Ramps (Exhibit 8-a)

Community Development & Planning:

b) Hazard Mitigation Plan Update

c) Front Beach Path Warranty

Building Department:

Parks & Leisure Services:

City Attorney:

Facilities:

ALDERMEN’S FORUM

a) Authorize sponsorship to the Jackson County Benefit Fund to advertise the resources of the City (Exhibit 9-a)

EXECUTIVE SESSION

ADJOURN UNTIL 6:00 P.M. on January 3, 2012

Agendas – December 6, 2011 – 6:00 p.m. Regular Meeting

Karen Kennedy — Fri, 02 Dec 2011 19:40:18 +0000

December 6, 2011 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PUBLIC HEARINGS

a) Lot Cleaning at 3310 Nottingham (Exhibit 3-a)

4. OLD BUSINESS

5. NEW BUSINESS

a) Check presentation to the Parks and Leisure Services Department – Ms. Melba Harris

6. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

7. CONSENT AGENDA*

Mayor:

City Clerk:

a) Approve Minutes: Recess Meeting November 15, 2011 (Exhibit 7-a)

b) Approve Minutes: Special Call Meeting November 21, 2011 (Exhibit 7-b)

c) Approve payment: Docket of Claims and spread summary on the Minutes (Exhibit 7-c)

d) Accept Action Report (Exhibit 7-d)

e) Approve Report of Budget Modifications of 10% or greater and publish in the newspaper (Exhibit 7-e)

f) Approve Budget Amendments (Exhibit 7-f)

Police Dept.:

g) Authorize Special Event Permit for the Gulf Coast Research Lab 5k Run/Walk on Saturday, December 10, 2011 from 11:00 a.m.-2:00p.m. to start at GCRL to E. Beach Dr. to Shearwater Dr. to Hudson Rd. to Holcomb Blvd. to E. Beach Dr. (Exhibit 7-g)

Fire Dept.:

Human Resources/Risk Management:

h) Authorize Third Annual City Employee Wellness Fair on Wednesday, March 14, 2012, at the Ocean Springs Civic Center (Exhibit 7-h)

City Engineer:

Public Works:

Community Development & Planning:

i) Accept Tree Committee Report (Exhibit 7-i)

j) Accept resignation of Natasha Rankins, Planning Clerk, effective December 29, 2011 and authorize to begin the process to fill the position from the clerical pool at $12.00 hourly (Exhibit 7-j)

Building Department:

k) Authorize building permit for bulkhead at 3223 Cumberland Road (Exhibit 7-k)

l) Approve demolition of greenhouse and residential structure at 2426 Government Street (Exhibit 7-l)

Parks & Leisure Services:

m) Authorize employment of Michelle Groves, Administrative Assistant, $12.00 hourly, effective December 7, 2011, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-m)

n) Authorize request to name the Highway 57 Sports Complex to “Ocean Springs Sports Complex” (Exhibit 7-n)

- o) Authorize scope of work with Brian Wilson, Tennis Instructor/Manager of Halstead Tennis Complex along with the fees as presented (Exhibit 7-o)

City Attorney:

Facilities:

8. DEPARTMENT REPORTS

Mayor:

City Clerk:

Police Dept.:

Fire Dept.:

Human Resources/Risk Manager:

City Engineer:

Public Works:

Community Development & Planning:

a) Front Beach Update (Exhibit 8-a)

b) Update on review of Marble Springs

Building Department:

Parks & Leisure Services:

City Attorney:

Facilities:

9. ALDERMEN’S FORUM

a) Authorize sponsorship contribution of $500.00 for the Art for Heart 2011 to promote the resources of the City (Exhibit 9-a)

b) Direction signs for downtown businesses – Alderman Cody

c) Ratify Cruise-In on December 9, 2011 – Alderman Cody

10. EXECUTIVE SESSION

RECESS UNTIL 6:00 P.M. on December 20, 2011

Agendas – November 29, 2011 – 5:00 p.m. Special Call Meeting

Karen Kennedy — Mon, 28 Nov 2011 20:14:23 +0000

CITY OF OCEAN SPRINGS

COUNTY OF JACKSON

STATE OF MISSISSIPPI

Call for a Special Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs, Mississippi.

From: Mayor Connie Moran

To: Aldermen Ross, Gill, McDonnell, Cody, Denyer, Dalgo, and Hagan

You are hereby notified that a Special Call Meeting is called to meet at City Hall at 5:00 p.m., Tuesday, November 29, 2011.

THE OBJECT OF THE MEETING IS AS FOLLOWS:

Any and all matters pertaining to:

a) Executive Session regarding potential litigation of an appealable decision.

/s/ Connie Moran

Mayor Connie Moran

ATTEST:

/s/ Shelly Ferguson

Shelly Ferguson

City Clerk

Alderman Ross was notified by phone at 1:39 p.m., Monday, November 28, 2011.

Alderman Gill was notified by phone at 1:40 p.m., Monday, November 28, 2011.

Alderman McDonnell was notified by phone at 1:43 p.m., Monday, November 28, 201.

Alderman Cody was notified by phone at 1:52 p.m., Monday, November 28, 2011.

Alderman Denyer was notified by phone at 1:44 p.m., Monday, November 28, 2011.

Alderman Dalgo was notified at 1:41 p.m., Monday, November 28, 2011.

Alderman Hagan was notified by phone and left a message at 1:45 p.m., Monday, November 28, 2011.

Agendas – November 21, 2011 – 8:30 a.m. – Special Call Meeting

Karen Kennedy — Fri, 18 Nov 2011 21:39:35 +0000

CITY OF OCEAN SPRINGS

COUNTY OF JACKSON

STATE OF MISSISSIPPI

Call for a Special Meeting of the Mayor and Board of Aldermen of the City of Ocean Springs, Mississippi.

From: Mayor Connie Moran

To: Aldermen Ross, Gill, McDonnell, Cody, Denyer, Dalgo, and Hagan

You are hereby notified that a Special Call Meeting is called to meet at City Hall at 8:30 a.m., Monday, November 21, 2011.

THE OBJECT OF THE MEETING IS AS FOLLOWS:

Any and all matters pertaining to:

a) Authorize employment of Lafonda Rea Bilbo, utility billing clerk, $11.00 hourly, six-month probationary period, and pending successful completion of all pre-employment requirements (Exhibit a)

b) Authorize the Mayor to execute Change Order No. 1 for CIPP Lining project for 8” bypass pumping on the Government Street-Hanley Road lining segment in the amount of $3,590.00, Contractor - Suncoast Infrastructure (Exhibit b)

c) Authorize the Mayor to execute Maintenance Agreement for Decorative Streetlights with Mississippi Power Company (Exhibit c)

d) Discussion on Third Saturday Art Market, beginning December 17, 2011 (Exhibit d)

/s/ Connie Moran

Mayor Connie Moran

ATTEST:

/s/ Karen Kennedy

Karen Kennedy

Deputy City Clerk

Alderman Ross was notified by phone at 3:09 p.m., Friday, November 18, 2011.

Alderman Gill was notified by phone at 3:10 p.m., Friday, November 18, 2011.

Alderman McDonnell was notified by phone at 3:11 p.m., Friday, November 18, 201.

Alderman Cody was notified by phone at 3:12 p.m., Friday, November 18, 2011.

Alderman Denyer was notified by phone at 3:14 p.m., Friday, November 18, 2011.

Alderman Dalgo was notified by phone at 3:15 p.m., Friday, November 18, 2011.

Alderman Hagan was notified by phone and left a message at 3:17 p.m., Friday, November 18, 2011.

Agendas – November 15, 2011 – 6:00 p.m. Recess Meeting

Karen Kennedy — Thu, 10 Nov 2011 21:53:04 +0000

November 15, 2011 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PLEDGE OF ALLEGIANCE led by the Mayors’ Youth Council

4. PRESENTATION

a) Introduction of the Mayor’s Youth Council – Ms. Carolyn Martin, Grants Administrator

5. OLD BUSINESS

6. NEW BUSINESS

a) Friends of the Mary C. O’Keefe Cultural Center – Financial Statements for Year Ended December 31, 2009 and 2010 – Ms. Julie Jowett and Mr. Jason Keenum (Exhibit 6-a)

b) Authorize waiver of rental fees for Ocean Springs Community Center on April 27, 2012, for the Mississippi Historic Preservation Conference – David Preziosi (Exhibit 6-b)

7. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

8. CONSENT AGENDA*

* Consent Agenda – All matters listed under Item 8, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

Mayor:

a) Authorize payment of final pay application #10 to Valleycrest Landscape Development and authorize the Mayor to execute all documents related to the contract closeout (Exhibit 8-a)

b) Authorize Mayor to advertise for the position of Executive Assistant and Public Relations Officer, with a salary range of $18.27-20.67/hour (Exhibit 8-b)

c) Ratify approval to begin emergency work on November 10, 2011, at 420 Cleveland Avenue to possibly remove a 6-8” live oak tree (Exhibit 8-c)

City Clerk:

d) Approve Minutes: Regular Meeting November 1, 2011 (Exhibit 8-d)

e) Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 8-e)

f) Accept Action Report (Exhibit 8-f)

g) Authorize to transfer Ashley McCrory, utility billing clerk, to the Court Clerk’s department as a temporary employee and authorize to begin the process to fill the vacant utility billing clerk position (Exhibit 8-g)

h) Ratify payment to Coast Rifle & Pistol Club in the amount of $1,000.00 (Exhibit 8-h)

Police Dept.:

Fire Dept.:

i) Accept Monthly Fire Department Report (Exhibit 8-i)

Human Resources/Risk:

City Engineer:

Public Works:

j) Authorize removal of Jarrid Mathers from probationary status and placement on full time status, effective November 30, 2011 (Exhibit 8-j)

k) Authorize the Mayor to submit letter to Jackson County Board of Supervisors to make application to Pat Harrison Waterway District for funding for the following drainage projects: Shadowlawn ($25,000), Parkwood ($25,000) and Sheppard ($25,000) (Exhibit 8-k)

l) Authorize Mayor to execute Change Order No. 1 for S.H. Anthony, Inc. for the Sewer Maintenance Point Repairs in the amount of $5,333.80 to make point repair at night on the south side of Highway 90 to avoid interruption of utility services and make repairs to asbestos cement water main at point repair site (Exhibit 8-l)

Community Development & Planning:

m) Accept Tree Committee report (Exhibit 8-m)

n) Accept resignation of Kyle Smith, Planner I, effective December 2, 2011 and authorize to begin the process to fill the position at salary range of $18.26-$20.73/hour (Exhibit 8-o)

o) Authorize employment of Natasha Rankins, Administrative Assistant for the Community Development and Planning Department, effective November 16, 2011, $12.00 hourly, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 8-p)

p) Authorize Mayor to execute contract between City and Batson & Brown Engineers for professional services for the Government Street signalization and intersection overlay project at Hanley and Ocean Springs Road, pending final contract concurrence from MDOT. This project is in the budget and funded with $916,160 in STP funds through the Gulf Regional Planning Commission, pending legal review and approval (Exhibit 8-q)

Planning Commission:

q) Accept Planning Commissions’ recommendation to approve sketch plat as a PUD for Waterford Village Phase II along the north side of Groveland Road and rezone from R-4 Multi-Family Residential and C-3 Highway Commercial to only R-4 Multi-Family Residential (Exhibit 8-r)

Building Department:

r) Accept Code Enforcement Report updated as of November 10, 2011 (Exhibit 8-n)

Parks & Leisure Services:

s) Accept resignation of Stephen Rawls, Athletic Coordinator, effective January 3, 2012 and authorize to begin the process to fill the position (Exhibit 8-r)

t) Authorize removal of Jonathan Wise from probationary status and placement on full time status, effective November 18, 2011 (Exhibit 8-s)

u) Authorize the use of the Halstead Tennis Courts by Treasure Oaks Country Club to host the Junior State Championships on December 2^nd to 5^th for a fee of $200.00 (Exhibit 8-t)

Facilities:

City Attorney:

9. DEPARTMENT REPORTS

Mayor:

Info Items:

a) Commendation letter to Public Works Department (Exhibit 9-a)

b) Permit Addendum Related to Crossover Improvements at Highway 90 and Deana Road, funded by MDOT STP Funds (Exhibit 9-b)

City Clerk:

Police:

Fire:

Human Resources/Risk:

City Engineer:

Public Works:

Community Development & Planning:

c) Gulf Islands National Seashore (Exhibit 9-c)

Building Department:

Parks & Leisure Services:

City Attorney:

Facilities:

10. ALDERMEN’S FORUM

a) Donation to Poor Man’s Yacht Club to advertise the resources of the City – Alderman Denyer

ADJOURN UNTIL 6:00 P.M. on December 6, 2011

Agendas – November 1, 2011 – 6:00 p.m. Regular Meeting

Karen Kennedy — Fri, 28 Oct 2011 19:33:24 +0000

November 1, 2011 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PRESENTATION

a) Adopt Interlocal Governmental Agreement for the Narcotics Task Force – Lt. Curtis Spiers, Commander (Exhibit 3-a)

4. OLD BUSINESS

a) Use Permit for Psycamore, LLC – Eric Meyer, Planning Director (Exhibit 4-a) (Additional Exhibit is available upon request at City Hall and the Library)

b) Granting of Certificate of Occupancy to Psycamore, LLC – William L. Guice, III, Esq. (Exhibit 4-b)

c) Use Application of Psycamore, LLC – John Paul Barber, Esq. (Exhibit 4-c)

5. NEW BUSINESS

a) Discussion of Separation of Building Department and Planning Department – Alderman Hagan

6. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

7. CONSENT AGENDA*

Mayor:

a) Following warranty inspection, authorize final pay application #10 to Valleycrest Landscape Development for the first phase of the Downtown Streetscape Project and authorize Mayor to execute all related documents to the contract closeout per Engineer’s recommendation (Exhibit 7-a)

b) Authorize Mayor to execute the Contract Amendment for Cowart Architects, PC for Architectural Services related to CDBG Downtown Revitalization Projects, Round III, Mary C. O’Keefe Cultural Center Exterior/Interior Renovations, no additional funding needed, and pending legal and CDBG approval (Exhibit 7-b)

c) Authorize Mayor to execute Change Order No. 3 for the Mary C. O’Keefe Cultural Center Interior Package in the amount of $14,177.00, fully funded with project contingency and pending MDA approval (Exhibit 7-c)

d) Authorize Mayor to execute an Agreement with Department of Marine Resources; administer the Program in Coordination with Jackson County and authorize to advertise for Request for Qualifications for engineering services related to Front Beach pending DMR approval (Exhibit 7-d)

e) Authorize to advertise the Public Safety Crossover Improvements at Highway 90 and Deana Road, funded by MDOT STP funds (Exhibit 7-e)

f) Accept donation of $100.00 from A. R. Lawler for a city project (Exhibit 7-f)

City Clerk:

g) Approve Minutes: Recess Meeting October 18, 2011 (Exhibit 7-g)

h) Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 7-h)

i) Accept Action Report (Exhibit 7-i)

j) Authorize appointment of Robert W. Smith and Christopher Haug to the Election Commission (Exhibit 7-j)

k) Authorize employment of Wendi Devita, Assistant Accountant, effective November 2, 2011, $36,000.00 annual, six-month probationary period and pending successful completion of all pre-employment requirements (Exhibit 7-k)

Police Dept.:

l) Approve Special Event Permits for Mini Cruise-In on Friday, November 11, 2011 from 6:00 p.m. – 9:00 p.m., and street closure from 5:30 p.m.-9:30 p.m. and 5k Run – Turkey Trot Event for Thanksgiving, Donation for Charity, Thursday November 24, 2011 from 6:00 a.m. – 10:30 a.m. (Exhibit 7-l)

m) Approve Special Event Permit for Walk of Faith for Charity Fellowship and Exercise on Saturday, April 7, 2012 from 6:00 a.m. – 12:00 noon on Ocean Springs/Biloxi Bridge and Front Beach Pedestrian Pathway (Exhibit 7-m)

n) Ratify Special Event Permit for Adult Halloween Block Party on Saturday, October 29, 2011 from 8:00 p.m. – 11:00 p.m. and approve street closures (Exhibit 7-n)

o) Ratify Special Event Permit for Trick of Treat Down the Street on Monday, October 31, 2011 from 6:00 p.m. – 8:00 p.m. and approve street closures (Exhibit 7-o)

p) Authorize promotion of Patrolman Kevin Walb to Sergeant, effective November 4, 2011, $39,748.80 annually/$19.11 hourly and six-month probation period (Exhibit 7-p)

q) Accept resignation of Sgt. Andrew Lott, effective November 4, 2011, and authorize to begin the process of filling the vacant position within the department (Exhibit 7-q)

r) Accept quote for one (1) Imported German Shepherd Detector Canine, trained in Narcotics Detection, Tracking and Handler Protection and five (5) week Handler’s Course and K-9 Team Certification and approve the Purchase Agreement with United States K-9 Unlimited, Inc. in the amount of $9,000.00 (Exhibit 7-r)

Fire Dept.:

Human Resources/Risk Management:

City Engineer:

Public Works:

s) Accept and record Sidewalk Easement from Naomi Friar Garvey, Elwin Robert Friar and Michael Patrick Garvey (Exhibit 7-s)

t) Authorize to advertise for bids on the Creekwood Drainage project with funding to include $25,000 grant from the Pat Harrison Waterway District (Exhibit 7-t)

u) Authorize to advertise for bids on the Shadowwood Drainage project with funding to include $25,000 grant from the Pat Harrison Waterway District (Exhibit 7-u)

Community Development & Planning:

v) Accept Tree Committee Report (Exhibit 7-v)

Parks & Leisure Services:

City Attorney:

Facilities:

8. DEPARTMENT REPORTS

Mayor:

City Clerk:

Police:

Fire:

Human Resources/Risk Manager:

City Engineer:

Public Works:

Community Development & Planning:

Parks & Leisure Services:

a) Authorize Mayor to execute Change Order No. 1 for Phase 3 of the Highway 57 Sports Complex to reduce the scope of the Terrace and Plaza at the softball quad; add gray-water lines, grease traps and miscellaneous changes to the sewer and add an additional ten (10) days for a reduction in the Contract in the amount of $11,392.15 (Exhibit 8-a)

b) Authorize Mayor to execute Change Order No. 2 for Phase 4 of the Highway 57 Sports Complex to install gray-water line out from under the slab and five (5) additional days for a net additive change in the Contract in the amount of $1,300.00 (Exhibit 8-b)

City Attorney:

Facilities:

9. ALDERMEN’S FORUM

a) Accept Temporary Dedication of Land for Public Purpose during the 2011 Peter Anderson Festival (Exhibit 9-a)

10. EXECUTIVE SESSION

RECESS UNTIL 6:00 P.M. on November 15, 2011

Agendas – October 18, 2011 – 6:00 p.m. Recess Meeting

Karen Kennedy — Fri, 14 Oct 2011 21:09:44 +0000

October 18, 2011 – 6:00 p.m.

1. CALL TO ORDER

2. ROLL CALL

3. PRESENTATION

a) Invitation to Video Release Party for Jade Sanders

4. PUBLIC HEARING

a) Lot Cleaning Hearing – 2525 Havard Road (Exhibit 4-a)

5. OLD BUSINESS

a) Status of Noise Ordinance

6. NEW BUSINESS

a) Friends of the Mary C. O’Keefe Cultural Center – Financial Statements for Year Ended December 31, 2009 – Ms. Julie Jowett and Mr. Jason Keenum (Exhibit 6-a)

7. PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

8. CONSENT AGENDA*

Mayor:

a) Authorize to request project activation in accordance with MDOT’s Project Development Manual for Local Public Agencies in order to receive a project number and begin activity on the Safe Routes to School Grant Program (Exhibit 8-a)

b) Accept resignation of Ed Layton from the Museum Commission and appoint Marc Poole (Exhibit 8-b)

c) Authorize Mayor to execute Maintenance Agreement for Decorative Streetlights with Mississippi Power Company, pending legal and Public Works approval (Exhibit 8-c)

City Clerk:

d) Approve Minutes: **Regular Meeting October 4, 2011 (Exhibit 8-d) (**Note- Minutes will be distributed separately on Monday, October 17, 2011)

e) Approve payment: **Docket of Claims and spread docket summary upon the Minutes (Exhibit 8-e) (**Note- the Docket of Claims will be distributed on Tuesday, October 18, 2011)

f) Accept Action Report (Exhibit 8-f)

g) Ratify payment to Shadonna Pierce in the amount of $53.50 for reimbursement of cheer skirt (Exhibit 8-g)

h) Ratify payment to Latisha Brisco in the amount of $55.00 for reimbursement of double payment for cheer (Exhibit 8-h)

Police Dept.:

i) Approve Special Event Permit for the Elks Lodge #2501 Mardi Gras Parade on Saturday, February 3, 2012 from 1:00 p.m.-4:00 p.m. with same route as past years (Exhibit 8-i)

j) Authorize to extend the hours of use of a fire pit for USHS Class of 1976 Reunion on Friday, October 21, 2011 from 10 p.m. to 12 p.m. (Exhibit 8-j)

Fire Dept.:

k) Accept Monthly Fire Department Report (Exhibit 8-k)

Human Resources/Risk:

City Engineer:

Public Works:

Community Development & Planning:

l) Accept Code Enforcement Report through October 12, 2011 (Exhibit 8-l)

m) Accept Tree Committee Report (Exhibit 8-m)

Parks & Leisure Services:

n) Authorize Mayor to execute Change Order No. 3 of the Highway 57 Sports Complex for a reduction of the scope of work with an amount to be determined (Exhibit 8-n)

o) Approve Facility Use Agreements for the Soccer program and Flag Football program (Exhibit 8-o)

City Attorney:

9. DEPARTMENT REPORTS

Mayor:

a) Adopt Resolution to Donate Land to the Ocean Springs Chamber of Commerce, a Bona Fide Non-Profit Civic Corporation and authorize Mayor to execute same (Exhibit 9-a)

b) Authorize the Mayor to execute the Memorandum of Agreement between the City of Ocean Springs and Le Cheval (Exhibit 9-c)

c) Authorize final pay application #10 to Valleycrest Landscape Development for the first phase of the Downtown Streetscape Project and authorize Mayor to execute all related documents to the contract closeout (Exhibit 9-c)

d) Authorize Mayor to execute Contract Amendment No. 3 with AT&T – Streetscape Project, fully funded by CDBG Round I project contingency, pending legal and CDBG approvals (Exhibit 9-d)

e) Authorize Mayor to execute Change Order No. 5 for the FINAL Fire/EOC – Public Safety Center, CDBG Round III, for an increase of $1,581.00 and funded in the project contingency (Exhibit 9-e)

f) Authorize Mayor to execute Change Order No. 6 – Downtown Streetscape Project – Phase II for Zero Dollars and an additional 79 days to the Contract with Delta Construction, Inc. (Exhibit 9-f)

g) Authorize Mayor to execute Contract Amendment No. 5 with Mississippi Power Company – Streetscape Project, funded by CDBG Round I, pending legal and CDBG approvals (Exhibit 9-g)

City Clerk:

Police:

Fire:

Human Resources/Risk:

City Engineer:

Public Works:

Community Development & Planning:

h) MDA’s Retail Center Revitalization Program (Exhibit 9-h)

Parks & Leisure Services:

City Attorney:

10. ALDERMEN’S FORUM

11. EXECUTIVE SESSION

ADJOURN UNTIL 6:00 P.M. on November 1, 2011