City of Ocean Springs

    Minutes – February 4, 2020 Regular Meeting

    REGULAR MEETING OF FEBRUARY 4, 2020           

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on February 4, 2020. The Mayor presiding, Aldermen Gill, Authement, Bellman, Cox, Papania, Blackman and Impey were present. Also present were City Attorney Nicole Sullivan, City Clerk Patty Gaston, Police Chief Mark Dunston, Fire Chief Derek McCoy, Planning & Grants Administrator Carolyn Martin, Building Official Darrell Stringfellow, Public Works Assistant Director Allan Ladnier, Parks & Recreation Director Geri Straight, Human Resources & Risk Management Director Mindy McDowell, Deputy City Clerk Vicky Hupe and Executive Assistant to the Mayor & Board Meggan Brown.

     

    The Mayor called the meeting to order.

     

    Mr. James Lewis gave the invocation and the Mayor led the Pledge of Allegiance.

     

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to accept the agenda.

     

    Motion was made by Alderman Impey, seconded by Alderman Gill and unanimously carried to accept the addendum.

     

     

    PUBLIC HEARING

     

    The Planning & Grants Administrator explained that the Ordinance: an amendment to the Unified Development Code to amend the definitions of the UDC related to flood hazard terminology and to amend UDC sections related to flood control within Chapter 4, Section 14, Flood Damage Protection (Exhibit 3-a) has been canceled due to required revisions received from MDOT. A new public hearing has been scheduled for the Planning Commission for the revised ordinance.

     

    The Planning & Grants Administrator explained an amendment is needed for the Unified Development Code Amending Table 3.2B (Dimensional standards for mixed use and nonresidential zoning districts) in Section 3.3.2 (Exhibit 3-b) to correct inconsistencies with setback requirements and remove the maximum setback requirement.  Motion was made by Alderman Impey, seconded by Alderman Authement and unanimously carried to go into Public Hearing.

     

    No public comments. Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to come out of Public Hearing.

     

    Motion was made by Alderman Impey and seconded by Alderman Blackman to adopt an Ordinance: an amendment to the Unified Development Code amending Table 3.2B (Dimensional standards for mixed use and nonresidential zoning districts) in Section 3.3.2. The motion carried with a roll call vote as follows:

                       Alderman Gill                   Aye

                       Alderman Authement         Aye

                       Alderman Bellman             Aye

                       Alderman Cox                   Aye

                       Alderman Papania             Aye

                       Alderman Blackman           Aye

                       Alderman Impey               Aye

     

    The Planning & Grants Administrator explained an amendment is needed for the Unified Development Code amending Table 4.2 (applicability of landscape standards by base zoning district) in Section 4.10.2 (Exhibit 3-c) because of a discrepancy between verbiage and matrix that will be corrected. Following the Planning Commission public hearing, the proposed ordinance was revised to remove the buffering requirement from the CMX-1 and CMX-2 zoning districts. Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to go into Public Hearing.

     

    Henry Furr, 1716 Government Street, spoke in favor of the clarification.

     

    Motion was made by Alderman Blackman, seconded by Alderman Authement and unanimously carried to come out of Public Hearing.

     

    Motion was made by Alderman Blackman and seconded by Alderman Impey to adopt an Ordinance: an amendment to the Unified Development Code amending Table 4.2 (applicability of landscape standards by base zoning district) in Section 4.10.2 to include the modifications recommended by the Planning Commission. The motion carried with a roll call vote as follows:

                       Alderman Gill                   Aye

                       Alderman Authement         Aye

                       Alderman Bellman             Aye

                       Alderman Cox                   Aye

                       Alderman Papania             Aye

                       Alderman Blackman           Aye

                       Alderman Impey               Aye

     

    The Planning & Grants Administrator explained a conditional use permit was requested for a parking lot for Macedonia Baptist Church on the East side of Martin Luther King, Jr. Avenue, opposite Dr. Jesse L. Trotter Street; PID 60119326.000; Applicant – Raymond Lang (Exhibit 3-d) and that the construction would be reviewed under a construction permit and must be compliant with building code. Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to go into Public Hearing.

     

    No public comments. Motion was made by Alderman Blackman, seconded by Alderman Bellman and unanimously carried to come out of Public Hearing.

     

    Motion was made by Alderman Authement, seconded by Alderman Bellman and unanimously carried to grant the conditional use permit for a parking lot for Macedonia Baptist Church on the East side of Martin Luther King, Jr. Avenue, opposite Dr. Jesse L. Trotter Street; PID 60119326.000.

     

     

    PRESENTATIONS

     

    Traci Barrientos said that the 3D School will be closing in May 2020. She and others explained the need for a specialized dyslexia school in our area. They are hopeful that the Lighthouse Academy for Dyslexia will replace the 3D school and asked the Board for support to stay in the Ocean Springs community, achieve the $350,000 budget and gaining temporary accreditation from the Mississippi Department of Education.

     

     

    NEW BUSINESS

     

    The Planning & Grants Administrator explained that the TIP applications were due last week and the resolutions are part of the application process. She said TIP has two different types of applications: major construction projects and pedestrian and bicycle projects. She said the City applied for a road improvement project at the Ocean Springs Road and Groveland intersection for the major construction project group. For the pedestrian and bicycle project group, the City applied for a HAWK pedestrian crossing signal on Hanshaw Road at the Bienville Place subdivision entrance. Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to adopt a Resolution for a Transportation Improvements Program (TIP) Project for the Ocean Springs Road Groveland Road intersection improvements and to adopt a Resolution for the HAWK pedestrian crossing signal on Hanshaw Road at the  Bienville Place subdivision entrance (Exhibit A – 1a).

     

     

    CONSENT AGENDA

     

    Motion was made by Alderman Impey, seconded by Alderman Gill and unanimously carried to approve the Consent Agenda except item A – 2b.

    a)       Approve Special Event permit application for Multiple Sclerosis; with date change to Saturday, March 7, 2020 from 8:00 a.m. to 12:00 p.m.; at Fort Maurepas; no cost to the City , applicant pays associated event cost (Exhibit 5-a)

    b)       Approve Run/Walk permit application for Multiple Sclerosis; with date change to Saturday, March 7, 2020 from 10:00 a.m. to 12:00 p.m.; Beach pathway; no cost to the City , applicant pays associated event cost (Exhibit 5-b)

    c)       Approve Run/Walk permit application for Crawfish Cooking Competition; Saturday, May 23, 2020 from 8:00 a.m. to 6:00 p.m. at Fallo-Pleasant Parking Lot; no cost to the City, applicant pays associated event cost – applicant must pay $500.00 deposit due 4 weeks before the event to be refunded if lot is in its original condition by May 24,2020 (Exhibit 5-c)

    d)       Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 5-d)

    e)       Ratify check to Sutton Everett for $153.00 for advanced per diem for Valor Program (Exhibit 5-e)

    f)       Approve Minutes: Recess Meeting January 21, 2020 (Exhibit 5-f)

    g)       Approve Minutes: Special Call Meeting January 29, 2020 (Exhibit 5-g)

    h)       Authorize to accept donation in the form of material and labor, for a spray in bed liner on Unit F2, in the combined amount of $500.00 from Mike Roush, English Color and Johnny Pitalo, Pitalo’s Automotive (Exhibit 5-h)

    i)        Authorize out of state travel for Human Resources/Risk Management Director to attend National ADA Symposium May 10-13, 2020 in Kansas City, Missouri (Exhibit 5-i)

    j)       Human Resources Action Items (Exhibit 5-j):

    a)       Authorize transfer of Police Officer Mellanie Hammond from full-time employment to Part-Time Police Officer status, $13.00 hourly rate, effective February 18, 2020; authorize to begin the process of filling the vacant position

    b)       Authorize employment of Cody Gill, Part-Time Police Officer, $13.00 hourly rate, effective on or about February 5, 2020, pending successful completion of all pre-employment requirements

    c)       Accept resignation of Probationary Police Officer Paris Griffin, effective January 28, 2020; authorize to begin the process of filling the vacant position

    d)       Authorize employment of lateral transfer Samantha Guthrie, Firefighter, Step 4, $13.51 hourly rate; effective February 8, 2020; one year probationary status, pending successful completion of all pre-employment requirements

    e)       Authorize employment of lateral transfer David Gonzales, Firefighter, Step 1, $12.35 hourly rate; effective February 9, 2020; one year probationary status, pending successful completion of all pre-employment requirements

    f)       Authorize employment of Cody Hickman, Street Laborer, Step 1, $12.00 hourly rate; effective February 5, 2020; one year probationary status, pending successful completion of all pre-employment requirements

    g)       Accept resignation of Building Office Administrator Ashlee LaFont, effective February 13, 2020; authorize to begin the process of filling the vacant position

    h)       Accept termination of Probationary Parks Employee #2432, effective January 27, 2020; authorize to begin the process of filling the vacant position

    i)        Accept termination of Probationary Parks Employee #2400, effective January 29, 2020; authorize to begin the process of filling the vacant position

    k)       Authorize for Wade Morgan to attend out of state conference February 6 to 8, 2020 – Seaside Institute workshop on alternative transportation technology in Seaside, FL; no cost (Exhibit 5-k)

    l)        Authorize to execute Development Agreement for administration and engineering activities for available Katrina Disaster Recovery Funds: R-109-282-05-KCR – Bills Avenue Water and Sewer Improvement Project (Exhibit 5-l)

    m)      Authorize to advertise for the open TPC member position in Ward 1 (Exhibit 5-m)

    n)       Accept Tree Protection Committee meeting minutes from January 28, 2020 (Exhibit 5-n)

    o)       Accept Code Enforcement Report through January 31, 2020 (Exhibit 5-o)

    p)       Approve Facility Use Agreement for Gay-Lemon Football Field for Ocean Springs Girls Lacrosse; waive all court usage fees from January 14, 2020 until May 14, 2020 (Exhibit 5-p)

     

    Alderman Blackman pulled item A – 2b, authorize $200.00 donation from Ward 2 Alderman Rickey Authement ward funds to MLK Wild Day to offset cost of the community event (Exhibit A – 2b). Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to authorize a $200.00 donation from Ward 2 funds and a $100.00 donation from Ward 5 funds to MLK Wild Day to offset cost of the community event.

     

     

    DEPARTMENT REPORTS

     

    Mayor:

    Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to change the March Recess meeting from Tuesday, March 17 to Wednesday, March 18, 2020 at City Hall at 6:00 p.m. (Exhibit A – 3a)

     

    Motion was made by Alderman Authement, seconded by Alderman Bellman and unanimously carried to waive the $300.00 nonprofit rental fee for the Community Center on Saturday, September 12, 2020 for the Ocean Springs Branch of the Jackson-George County Regional Library System (Exhibit A – 3b).

     

    City Clerk:

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to approve the docket of claims; the Board finds that all expenditures are appropriate and authorized by law (Exhibit 6-a).

                  

    Motion was made by Alderman Impey, seconded by Alderman Authement and unanimously carried to approve the monthly budget report (Exhibit 6-b).

     

    Alderman Cox said a Mardi Gras float has been donated for City use in both Ocean Springs Mardi Gras Parades. It was determined that the day parade is too close to have a successful event. Alderman Cox said to give employees first choice in riding the float in the night parade. Motion was made by Alderman Blackman, seconded by Alderman Authement and unanimously carried to authorize purchase of up to $1,500.00 of Mardi Gras throws.

     

    Motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to authorize the Mayor to execute the contract with Overstreet & Associates for the Seven Lift Stations Project (Exhibit A – 3c).

     

    Motion was made by Alderman Impey, seconded by Alderman Gill and unanimously carried to amend the Docket of Claims for INV0003254 written to Fred Cody Jr. to be changed to Jackson George Regional Library (Exhibit A – 3d).

     

    Parks & Recreation:

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to hold the City’s Fourth of July celebration on Friday, July 3, 2020 with the current vendor.

     

    The Parks & Recreation Director announced that the Mardi Gras parade for the Parks After School Program will be Thursday, February 20th at the Sports Complex on Highway 57.

     

    Police:

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to approve the radio contract for the Police Department with Motorola (Exhibit 6-d).

     

     

    PUBLIC COMMENTS

     

    James Lewis thanked the Police Department for recovery of his stolen cell phone. He said he has seen kids running around at night and riding in golf carts without seat belts. He added that the school zone by the middle school needs more signage.

     

    Mark Garriga, 605 Ward Avenue, asked for the Board’s assistance in an ongoing issue with the Building Department concerning a storage container on his property. The City Attorney advised that since this is in the process of the court, he will have to speak to the Judge.

     

    Bill Moore, Ward 2, thanked the Board on behalf of the Ocean Springs Branch of the Jackson-George County Regional Library System for use of the Community Center. He added that the Dog Park is a great addition to the City.

     

    James Lewis returned to the podium and announced he plans to donate $1,000.00, in his mother’s name, to the Lighthouse Academy for Dyslexia. He said that he feels like a community committee should be formed to help and volunteered his time as well.

     

     

    ALDERMAN’S FORUM

     

    Alderman Authement asked the Public Works Assistant Director for an update on the bid process for the grass cutting contract. The Public Works Assistant Director said the bid package advertisement will be ran in the paper tomorrow. The City Clerk added that the bid packages will be opened March 10, 2020. Alderman Authement also asked about the condition of the Crepe Myrtles on the Highway 90, because there is a worry it could spread to residential areas. The Mayor said that he would contact the extension office to determine what can be done.

     

    Alderman Cox discussed changing the Downtown can lights to LED, as was done at the Swingster property on Government Street.

     

    Alderman Papania thanked Public Works and James Foster for the drainage work on Saratoga Drive. He also thanked the City Clerk for breaking down engineering and legal fees in an understandable way.

     

    Alderman Blackman expressed condolences to the friends and family of William H. Dunham, Building Official for the City of Pascagoula.

     

    Alderman Impey thanked all for a great turnout at the opening of the Dog Park last week. He added special thanks to Parks Assistant Director Huffy Mayfield for his great work at the Dog Park.

     

     

    EXECUTIVE SESSION

     

    Motion was made by Alderman Gill, seconded by Alderman Impey and unanimously carried to go into closed session to determine the necessity of going into executive session.

     

    The City Clerk returned to the meeting and announced that a motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to remain in executive session to discuss pending litigation for the Sands Development and Illanne appeal.

     

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to come out of executive session.

     

    Motion was made by Alderman Impey, seconded by Alderman Bellman and unanimously carried to recess the meeting until 6:00 p.m. on February 18, 2020.

     

    Meeting ended at 8:05 p.m.

     

     

    _/s/Patty Gaston___________              _/s/Shea Dobson_____________ 

    City Clerk                                            Mayor

     

    _02/18/2020___________                    _02/18/2020_____________ 

    Date                                                   Date