City of Ocean Springs

    Minutes - September 7, 2017 - 5:30 p.m. Special Call Meeting

    SPECIAL CALL MEETING SEPTEMBER 7, 2017

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call Meeting at the Ocean Springs City Hall in the City of Ocean Springs at 5:30 p.m. on September 7, 2017.  The Mayor presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present were City Attorney Kevin Melchi and City Clerk Shelly Ferguson. 

    The Mayor called the meeting to order.

    The Special Call Meeting is for the purpose of any and all matters pertaining to Public Hearing for the FY17-18 Proposed Budget.

    PUBLIC HEARING

    Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to open the Public Hearing. 

    The City Clerk gave a summary of the proposed budget for FY17-18. 

    The City Clerk talked about a couple of changes that were made to the budget at the request of the aldermen.  The City Clerk added $5,000.00 to her budget for a temporary employment of Chris Marx to help throughout the year as needed.

    The $9,000.00 for equipment was removed from the Parks Department general fund budget and moved to the 2% fund for Highway 57 Sports Complex.

    The City Clerk provided an updated copy of the budget for the 008 fund, 2% fund and the general fund to reflect the only changes made since the Special Call Meeting on August 29, 2017.

    There were no opponents against the proposed budget.

    There were no proponents for the proposed budget.

    Motion was made by Alderman Gill, seconded by Alderman Papania and unanimously carried to close the Public Hearing.

    Alderman Impey asked for the ridership numbers for Coast Transit.  Alderman Impey is questioning whether or not we need to continue this service at a cost increase of $4,000.00 since the numbers are so low.  The Mayor mentioned he is working on a shuttle plan for employees who work in the downtown area to free up parking.

    Alderman Impey asked what adjustments can be made to the funds to Chamber of Commerce.  Alderman Cox said we capped them at $30,000.00 for each fund

    Alderman Impey stated he appreciates having the Civic Center, Community Center and Senior Center available to people for rentals.  Alderman Impey asked how much income the facilities bring in.  The City Clerk stated less than $50,000.00. Alderman Impey stated we are putting out over $221,000.00 on those (3) three buildings combined.  Alderman Impey asked if there is any way to reduce these costs because they are a drain on the City’s resources.  Alderman Cox mentioned looking at the operations of the facilities and eliminating the staff from monitoring every function.

    Alderman Impey asked about the accounting software and phone system. Alderman Impey thinks $200,000.00 for accounting and billing software is an incredible amount.  The City Clerk explained that she was given estimated pricing of $90,000.00 for the 1styear and $60,000 annually after that for maintenance which she is not willing to pay.  The City Clerk said she put in for $200,000.00 because she does not know what the cost will be until we go out for bid.  She also explained she was to go with a virtual server rather than one on site. 

    The City Clerk said the cost of $180,000.00 for the phones is only for hardware components. 

    Motion was made by Alderman Gill, seconded by Alderman Bellman and unanimously carried to adjourn the meeting.

    The meeting ended at 5:53 p.m.

     

    /s/ Shelly Ferguson                                        /s/ Shea Dobson

    City Clerk                                                         Mayor