City of Ocean Springs

    Minutes - September 6, 2016 - 6:00 p.m. Regular Meeting

    REGULAR MEETING OF SEPTEMBER 6, 2016

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on September 6, 2016.  The Mayor presiding, Aldermen Cox, Gill, McDonnell, Cody, Denyer, Dalgo and Impey were present.  Also present was City Clerk Shelly Ferguson and City Attorney Kevin Melchi.                  

    The Mayor called the meeting to order.

    Rev. Michael Barnett gave the invocation and the Mayor led the Pledge of Allegiance.

    Motion made by Alderman Gill, seconded by Alderman Cody and unanimously carried to accept to add a presentation from Mr. Herb Moore and Ms. Melanie Allen from PAPOS and a discussion under the Mayor’s item regarding the Old Fort Bayou Dredging Project to the Agenda.

    NEW BUSINESS

    Mr. Herb Moore from PAPOS presented information on the dedication of the new piece of art from Trailer McQuilken to be held on Saturday, September 10, 2016 during the HOSA Run from 1:00 p.m. – 4:00 p.m. with the actual dedication to begin at 1:30 p.m. at the Mary C. O’Keefe Cultural Center.  Mr. Moore also requests authorization for the two (2) glass sculptures that were originally placed at the Train Depot and currently stored at Public Works, to be placed in the two entry windows inside the entrance of the Mary C. O’Keefe Cultural Center.

    PRESENTATION

    The Auditing firm of Culumber, Harvey & Associates, P.A. presented the unmodified 2014-2015 Audit Report.  Motion was made by Alderman Impey, seconded by Alderman Dalgo and unanimously carried to accept the Audit Report and make it available for the citizens to view.

    Mr. Todd Garlington, partner and vice president, with Medical Analysis presented information on services provided by their primary care medical clinic for employees and their families.

    OLD BUSINESS

    Mr. Craig Overstreet with the Neel Schaffer Engineering firm presented an overview and update on the Porter Avenue Infrastructure Project. 

    Motion made by Alderman McDonnell, seconded by Alderman Gill and unanimously carried to accept the Letter of Agreement with Neel-Schaffer to proceed with the Porter Avenue Infrastructure Project PS&E Assembly and Bidding services for a fixed fee of $10,000.00.   

    PUBLIC COMMENTS

    None

    Alderman Gill gave an update on the Fort Bayou Dredging Project. Easements have been signed by all property owners.

    Motion was made by Gill, seconded by Cody and unanimously carried to transfer $5,000.00 from Tidelands Grant to the Greenways project and amend the scope of work to include the dredging project. 

    CONSENT AGENDA and ADDENDUM

    Motion was made by Alderman Cox, seconded by Alderman Cody to add an addendum to the consent agenda regarding demolition of property at 302 Halstead Rd.

    The Building Official stated the structure was over 50 years old but in a dilapidated condition.

    Item 6w needs clarification.  It should read Water and Sewer for $20,000.00 each in the facilities plan.

    The Mayor requested the facilities plan should be a $5 million dollar plan.  Aldermen questioned how it would be repaid. Alderman McDonnell will not approve anything until the repayment method is identified.  He asked the City Clerk what debt was retiring within the next five (5) years.  The Mayor stated the $20,000.00 fee will remain the same no matter what amount is expected to borrow. 

    Motion was made by Alderman Denyer, seconded by Alderman Cody and unanimously carried to revise Item 6w to add sewer and additional $20,000.00.

    Motion was made by Alderman Dalgo, seconded by Alderman Gill and unanimously carried to approve the Consent Agenda with the exception of item 6a and 6t.

    Alderman Cox asked if the position was budgeted. The City Clerk stated that it is in the FY16-17 Budget that begins Oct. 1st. The position would not be filled until after that time.

    Motion was made by Alderman Cox, seconded by Alderman Cody and unanimously carried to approve Item 6a.

    Item 6t is to be discussed in Executive Session.

    DEPARTMENT REPORTS

    ALDERMEN’S FORUM

    Alderman Gill asked about sand being placed on Front Beach. The Mayor instructed the Public Works Director to contact the county about getting additional sand. Alderman Gill would like WastePro to pick up 31 cans on Front Beach and alleviate the landscaper from picking up the trash.

    The Mayor instructed the City Clerk and Deputy City Clerk to report on the revenue of the fire pit rentals.

    Alderman McDonnell asked what was left in the Tidelands funds.  Every year Tidelands funds need to be requested.  He said the beach landscaping looks really good. He asked the City Clerk the status of the water meter change out.  The City Clerk stated that 4 cases were coming in and going out at all times. There are 500-700 meters still to be replaced. He asked to stay updated on the status of the change out.  

    Motion was made by Alderman McDonnell, seconded by Alderman Cody to purchase three (3) barricades for the city from Ward 2 funds in the amount of $1,020.00 that will have artwork that will have scenes from Ward 2.

    Motion by Alderman McDonnell, seconded by Alderman Cody to approve the special event permit application for Cruisin’ the Coast including the map.

    The Mayor and Board discussed the outside sales requirements during Cruisin’ the Coast. 

    Alderman Cody requested Public Works look at changing the crosswalk on Front Beach before Cruisin’ the Coast.  He requested Gerald Ferrill’s water meter be changed out.

    Alderman Cox stated that the HR Committee met with the Civil Service Commission to establish a laborer pool.  The HR Director said the Civil Service is looking at changing their process.

    Motion was made by Alderman Cox, seconded by Alderman Denyer and unanimously carried to hire Compton Engineering to survey the Hwy 57 Sports Complex road access.

    Motion was made by Alderman Cox, seconded by Alderman Denyer and unanimously carried to dedicate the Armory to the Ryan family and name the armory Ryan’s Youth Center.

    Alderman Cox would like to look further in to Med Analysis to see if it would benefit the city.

    Motion was made by Alderman Cox, seconded by Alderman Cody and unanimously carried to have HR and Alderman Cody meet with Med Analysis to negotiate rates and see what they offer.

    Alderman Denyer asked the Building Official about the elevation requirements regarding flooding issues.

    Alderman Impey recognized Battalion Chief Crispus Medley on his retirement.  There will be an MDOT meeting at the Civic Center on Sept. 15, 2016. 

    Alderman Denyer asked the Mayor to draft a letter thanking Mrs. Applewhite for the use of Rosetti Park for the free summer concert series.

    EXECUTIVE SESSION

    Motion was made by Alderman Cody, seconded by Alderman Cox and unanimously carried to go into closed session to determine the necessity of going into executive session. 

    The City Clerk returned to the meeting and announced a motion was made by Alderman Gill, seconded by Alderman Cody and unanimously carried to remain in executive session to discuss personnel in public works.       

    Motion was made by Alderman Cody, seconded by Alderman Dalgo and unanimously carried to return to regular session. 

    Motion was made by Alderman Cody, seconded by Alderman Dalgo and unanimously carried to recess until 6:00 p.m. on September 8, 2016.     

    Meeting ended at 8:30 p.m.

     

    /s/ Shelly Ferguson                               /s/ Connie Moran   

    City Clerk                                                       Mayor

    10/19/2016                                         10/19/2016

    Date                                                                Date