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    City of Ocean Springs

    Minutes - September 24, 2018 - 4:30 p.m. Special Call Meeting

    SPECIAL CALL MEETING SEPTEMBER 24, 2018

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call Meeting at City Hall in the City of Ocean Springs at 4:30 p.m. on September 24, 2018.  Mayor Dobson presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present was Interim City Clerk Patty Gaston and City Attorney Kevin Melchi. 

    The Mayor called the meeting to order.

    The Special Call Meeting is for the purpose of any and all matters pertaining to a Resolution of the City of Ocean Springs, Mississippi to Increase Sewer Rates for Fiscal Year 2019 Beginning October 1, 2018 (Exhibit a), Adopt Resolution of the Jackson County Mississippi Board of Supervisors authorizing the City of Ocean Springs to Utilize the Old Swingster Property for Two Events with a Contingency (Exhibit b), Budget Amendment to FY17-18 Budget (Exhibit c), proposed wellness policies, discussion of the Sportsplex Restroom and Concessions bid, UDC Update, discussion of engineering, accept the resignation of Deputy City Clerk Janice Hilton, effective October 5, 2018,  and authorize to begin the process of filling the vacant position (Exhibit g).

    No action was taken on the Resolution of the City of Ocean Springs, Mississippi to Increase Sewer Rates for Fiscal Year 2019 Beginning October 1, 2018 (Exhibit a).

    Motion was made by Alderman Gill, seconded by Alderman Authement and unanimously carried to adopt Resolution of the Jackson County Mississippi Board of Supervisors authorizing the City of Ocean Springs to Utilize the Old Swingster Property for Two Events with a Contingency (Exhibit b).

    Motion was made by Alderman Gill, seconded by Alderman Cox and unanimously carried to accept the Final Budget Amendments to FY17-18 Budget (Exhibit c).

    Motion was made by Alderman Blackman, seconded by Alderman Papania and unanimously carried to accept the proposed wellness policy which includes a monthly premium reduction of $25.00 for employees that choose to participate by 1) having their annual BCBS "Healthy You” wellness exam and 2) signing an affidavit that they are tobacco/nicotine free.  

    Updates to the UDC were presented by the Planning & Grants Administrator including reminding everyone of the Public Hearing at the Mary C. O’Keefe Center on September 25, 2018.  There was discussion regarding lot sizes, property values, all regulations being kept in one place, variances, and other associated topics by board members, the Planning & Grants Administrator and City Planner.    

    There was discussion of the engineering for the city regarding whether to hire an in-house engineer with Alderman Blackman updating the job description or hire a firm.  The Interim City Clerk stated that the minimum cost for an in-house engineer would be $75,000 for salary and benefits.  Alderman Gill said that there was a City Engineer on staff years ago which was not successful because one person could not handle the workload with so many projects. The Mayor said that the City would contract with an engineering firm for larger jobs.  The Public Works Director said that he has around 5-6 water projects, 10-12 drainage projects and 6 sewer projects at this time.  Alderman Authement said that $233,000.00 has been spent on engineering so far this year.  Alderman Impey stated that in the long run you will spend the same or more with someone learning and familiarizing themselves with the City streets and infrastructure.  Alderman Papania suggests going ahead and putting out the Request for Qualifications and gauge the response.  The Human Resources Director reported that the cities of Biloxi, Gulfport and Pascagoula have in-house engineers.  The Mayor and board will look at the wording and make adjustments to current requirements before putting out the Request for Qualifications.

    Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to accept the resignation of Deputy City Clerk Janice Hilton, effective October 5, 2018 and authorize to begin the process of filling the vacant position (Exhibit g).

    Motion was made by Alderman Gill, seconded by Alderman Blackman and unanimously carried to go into closed session.

    Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to stay in executive session to discuss the Sportsplex Restroom and Concession bid.

    Motion was made by Alderman Gill, seconded by Alderman Bellman and unanimously carried to come out of executive session.

    Motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to adjourn the Special Call Meeting.

    The meeting ended at 6:09 p.m.

     

     


    __/s/ Patty Gaston   _____                      /s/ Shea Dobson                           

    City Clerk                                                     Mayor

     

     10/17/2018                                           10/17/2018        

         Date                                                   Date