Adot Pro Accessibility LinkVisit adot pro compliant version of this website
    City of Ocean Springs

    Minutes - September 18, 2018 - 6:00 p.m. Recess Meeting

    RECESS MEETING OF SEPTEMBER 18, 2018


    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess Meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on September 18, 2018.  Mayor Dobson presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present were Interim City Clerk Patty Gaston and City Attorney Kevin Melchi.      

    The Mayor called the meeting to order. 

    Reverend Mike Barnett gave the invocation and the Mayor led the Pledge of Allegiance. 

    ADDENDUM

    Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to add the Addendum to the Agenda.

    PROCLOMATION 

    Mayor Dobson read a proclamation proclaiming September 18, 2018 Kaylee Foster Day in the City of Ocean Springs.  The proclamation and a key to the City were presented to Kaylee Foster by the Mayor. (Exhibit 3-a) 

    PUBLIC HEARING

    Motion was made by Alderman Authement, seconded by Alderman Cox and unanimously carried to open the Public Hearing for a property cleaning at 501 Halstead Road. The Deputy Building Official/Inspector presented.  A family member of the property owner informed the board that the property is under contract to be sold.  The Building Official has not heard anything else and wishes to move forward to get the property cleaned up.

    There were no opponents to speak against the property cleaning.

    There were no proponents to speak in favor of the property cleaning.

    Motion was made by Alderman Cox, seconded by Aldermen Authement and unanimously carried to come out of Public Hearing.

    Motion was made by Alderman Papania, seconded by Alderman Cox and unanimously carried to approve the property cleaning at 501 Halstead Road due to it being a menace to public health. (Exhibit 4-a)

    Motion was made by Alderman Cox, seconded by Alderman Authement and unanimously carried to open the Public Hearing for a property cleaning at 3604 Perryman Road.  The Deputy Building Official/Inspector said that the property owners have resolved the issue. (Exhibit 4-b)

    Motion was made by Alderman Cox, seconded by Aldermen Blackman and unanimously carried to come out of Public Hearing.

    Motion was made by Alderman Blackman, seconded by Aldermen Gill and unanimously carried to open the Public Hearing for the FY18-19 Uniform Assessment Schedule for Motor Vehicles. The Deputy City Clerk stated this process is a formality to allow public input.

    There were no opponents to speak against the FY18-19 Uniform Assessment Schedule.

    There were no proponents to speak in favor of the FY18-19 Uniform Assessment Schedule. 

    Motion was made by Alderman Cox, seconded by Aldermen Authement and unanimously carried to come out of Public Hearing. 

    Motion was made by Alderman Papania, seconded by Alderman Blackman and unanimously carried to adopt the resolution and order for the FY18-19 Uniform Assessment Schedule for Motor Vehicles. (Exhibit 4-c)

    NEW BUSINESS

    Motion was made by Alderman Gill, seconded by Alderman Papania and unanimously carried to adopt a resolution to increase sewer rates for FY18-19 beginning October 1, 2018.  The Interim City Clerk clarified this resolution will add an additional three percent to the automatic increase of three percent. Exhibit 5-a)

    George Morgan with McKinney Petroleum Equipment presented a proposal for a fuel tank package which includes a tank for the police department, a second for the fire department, and a third for the public works department.  Alderman Authement suggested an electronic gate at public works with a camera for police officers to fill up there which the Police Chief agreed is a good idea.  Alderman Gill expressed concern that if more people used the tank, it would need to be refilled more frequently which may disrupt Public Works operations.  Mr. Morgan said that investing in the equipment would allow shopping for gas prices which could save up to $0.35 per gallon.

    The City Attorney discussed The Sands development status and said the circuit court has stopped the project.  There are currently two buildings under construction. A new plan needs to be submitted and in the interim it needs to be decided by the board what the builder can do to protect what is already complete.

    Robert Schwartz, attorney, 2355 Pass Road, Biloxi, Mississippi, said the developer has around $4.4 million invested with $600,000+ in improvements above ground.  The short term problem is to secure the property; the long term problem is to complete the project. The developer is requesting installation of metal roofs; the bottoms need to be enclosed to comply with the stop-work order.  The city is suggesting plywood, the developer would like to use Hardi-plank.  Not happy with the current situation but want to comply and complete the project.

    David Krause, attorney for the developer, stated 180 days is not enough to time to give the city what they are requesting.  The temporary route is going to cause an eyesore.

    Glen Blackwell, attorney for citizens near The Sands development, said they wish only for the developer to follow the rules and the city to enforce them.

    Motion made by Alderman Authement, seconded by Alderman Blackman and unanimously carried to go into closed session.

    Motion made by Alderman Authement, seconded by Alderman Papania and unanimously carried to go into executive session to discuss litigation over The Sands.

    Motion made by Alderman Authement, seconded by Alderman Gill and unanimously carried to come out of executive session.    

    Motion made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to allow The Sands to secure the roof of the structure with material of their own choosing, at their own risk, and secure the openings into the hole and underneath, and they will have 60 days to come back to meet with Planning with a preliminary concept that is compliant with city ordinances and 90 days to submit an application.

    OLD BUSINESS

    Brent Baggett presented a discussion on water meter replacement options with Core & Main.  D.C. Greer with Government Capital discussed finance options.  Alderman Impey asked the Public Works Director for his assessment of the water meters and he responded that he does not like the quality of the meters.

    The City Attorney discussed a resolution regarding the AT&T cell tower at Dewey Avenue. He said that decades ago ownership was to be transferred to the city which never happened.  AT&T will keep ownership and lease it from the city at a rate of $800 per month for five years, with four extensions of five year terms, and the rate will increase by ten percent at each renewal.  Also, a one-time $60,000 payment will be made due to a lack of past payments.

    Motion was made by Alderman Papania, seconded by Alderman Bellman and unanimously carried to allow the City Attorney to negotiate with AT&T on the terms discussed for a five year lease at $800 per month.

    The Planning Administrator updated the board on the non-exclusive addition to the License to Encroach for a driveway within undeveloped Joyce Street Right-of-Way, Lot 12 Davidson Subdivision.

    Motion was made by Alderman Blackman and seconded by Alderman Cox to approve a non-exclusive, revocable, license to encroach for a driveway in undeveloped Joyce Street right-of-way, lot 12 of Davidson Subdivision.  The motion carried with Aldermen Cox, Gill, Authement, Bellman, Blackman, and Impey voting Aye and Alderman Papania voting Nay. (Exhibit 6-c)

    CONSENT AGENDA and ADDENDUM

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to approve the Consent Agenda with the exception of item (7-x) which was pulled by Alderman Authement.

    Alderman Authement pulled item (7-x) to approve the application for lot split located at 1216 Iberville Drive, PID #60119190.000, as recommended by the Planning Commission.  Alderman Authement stated that he is not opposed to this lot split but wants to confirm that the purchaser and seller have walked the property and have agreed to the way the property is being split.  Alderman Cox stated he liked the original proposed plan more than this one.  Donovan Scruggs, representing both, agreed with Alderman Cox, but said that the regulations did not allow for a straight line.

    Motion was made by Alderman Authement, seconded by Alderman Gill and unanimously carried to approve the application for the lot split located 1216 Iberville Drive. (Exhibit 7-x)

    DEPARTMENT REPORTS

    CITY CLERK:

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to approve the docket of claims. (Exhibit 8-a)

    PARKS & RECREATION

    The Parks Director discussed bids for the sports complex restrooms and concessions that opened September 18, 2018. The lowest bidder came in extremely low which was erroneous.  If he was awarded the bid, he would reject due to the error.  Alderman Cox would like to move forward with the bid.  Alderman Blackman would like to explore further with clarification from the city attorney.  The City Attorney responded that the mistake is their mistake, but if the mistake is obvious, amendments can be made.

    COMMUNITY DEVELOPMENT & PLANNING:

    The Community Development & Grants Administrator said that Steelman Lane is approximately 20 feet in width and will not accommodate two-way traffic currently.  Mr. Glouner, property owner adjacent to Steelman Lane is offering donation of the southern portion three parcels (60128700.000, 60128700.010, and 60138370.000) to contribute to improving the Right-of-Way for all adjacent properties in the area.

    Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to accept the donation of right-of-way which is not a financial detriment nor against public policy to accept it.

    The Community Development & Grants Administrator discussed a right-of-way donation from the Spanish Cove development that includes the ditch and other utilities typically located in the public right-of-way. Infrastructure improvements would be made by the developer during construction but would be within the public right-of-way rather than located on private property.  Alderman Papania is concerned with the power pole within the right-of-way.  The Community Development & Grants Administrator responded that nothing would change, all private utility issues are beyond the city’s obligation to move it. The City Planner interjected that the developer plans on moving around the power pole.  Alderman Papania wants to assure the city will not incur any costs in moving the pole.

    Motion was made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to authorize the acceptance of the donation of property from Elliot Land Development, LLC, Kenneth Jones, the property on the north side of Old Spanish Trail just west of Hanshaw Road, PID# 60135060.000 which is not a financial detriment nor against public policy to accept it.

    PUBLIC COMMENT

    Katie Yow discussed issues with drainage coming out of the ditch which she said is a big problem in her area of Parktown.  She said that man hours should be used to clean out the ditch, not cutting the grass.  She made a call to the police department to block the street which she said that she could not get out if she had to.  Alderman Cox stated the rain event that we recently had affected everybody. The Public Works Director added there is no obstruction in the ditches and with 5 inches of rain, everyone is dealing with it.  Alderman Impey referenced the ditch by the cemetery; the Public Works Director confirmed it had been cleaned out. 

    Dr. Bill Moore complimented Lafontaine Avenue and said he is concerned with the bids for the restrooms and concessions for parks and recreation, which he said is shocking.

    ALDERMEN’S FORUM 

    Alderman Gill discussed the dog park and said that Jason Overstreet Engineering submitted drawings which he feels is ready to be bid out.  He said a lot of grading work needs to be done and the Mayor said that he will confer with the county to see if they can grade the area.

    Alderman Authement talked about the drainage on Vermont Avenue.

    Alderman Authement discussed the upkeep of the sidewalk and grass areas on Front Beach.  He said the area on the north side of Front Beach where the retaining wall was cut into by the owner is slippery.  The Public Works Director suggested using chlorine tablets to keep the slime down and said that the homeowner put in French drains.  Alderman Authement requested Public Works to check on it once a week or so.  Alderman Impey asked if the home owner received permission to cut into the retaining wall and the Planning & Grants Administrator added that all entities involved signed off on the owner cutting into it.

    Alderman Authement talked about adding solar lights for temporary use at Front Beach and he said he would like to see them used prior to purchasing new ones in the future.  The Interim City Clerk interjected that five solar lights were placed by the pier.

    Mayor Dobson discussed a death due to a fire on Holcomb Boulevard and read a letter from the deceased’s family congratulating the following people for their "quick response to perform lifesaving efforts on their beloved mother and grandmother”: Firefighters Keith Guice, Simon Wagner, Sean Lopes, Tristan Garriga, and Ron Farr.

    Alderman Cox thanked the Department Heads and staff for their hard work getting ready for events.

    Alderman Impey reminded everyone to check out the Songwriters Festival this weekend.

    Motion was made by Alderman Papania, seconded by Alderman Bellman and unanimously carried to adjourn until 6:00 p.m. on October 2, 2018.       

    Meeting ended at 8:24 p.m.

     

     

     

        /s/ Patty Gaston                                   /s Shea Dobson                            

    City Clerk                                                  Mayor

     

      10/12/2018                                           10/12/2018

         Date                                                   Date