SPECIAL CALL MEETING
OCTOBER 3, 2019
Be it remembered that the Mayor and
Board of Aldermen of the City of Ocean Springs met in a Special Call meeting at
City Hall in the City of Ocean Springs at 5:15 p.m. on October 3, 2019. The Mayor presiding, Aldermen Bellman,
Papania, Blackman and Impey were present. Also present were City Clerk Patty
Gaston and City Attorney Kevin Melchi. Alderman Authement arrived at 5:21 p.m.
Alderman Cox arrived at 5:28 p.m. Alderman Gill was absent.
Let the minutes reflect that proper
notice of the meeting was provided to all Aldermen via email and that the
notice was posted at City Hall and online within one hour of the meeting being
The Mayor called the meeting to order.
The Special Call Meeting is for the
purpose of any and all matters pertaining to a discussion of public/private
partnership; adopt a Resolution to match donated funds to the YMCA (Exhibit b);
and the Capital Improvements Plan Workshop.
was made by Alderman Papania, seconded by Alderman Bellman and
unanimously carried to adopt a resolution to match funds to YMCA in the amount
of $1,000 for 11th Annual Charity Banquet (Exhibit b).
The Mayor said that the public/private partnership
is for the parking garage at 1515 Government Street. The City Attorney said
that we are working with the developer of the property with local legislation
for a possible long term lease. He said the City did apply for BP grant funds,
which encouraged a public private partnership, and the application has made it
through the first round of selection for funding. He said the developer wants
to handle the construction and the City would be responsible for maintenance.
Erich Nichols, attorney for the developer, said they are excited to be
partnering with the City and they are still figuring out the last of the
details. The Mayor said that there will be two entrances, one for residents and
one for the public. He said there is a potential for pay-to-park but it is not
certain. He said the City would have input in design and throughout
development. The City Attorney said that once funding is in place local and
private legislation may be needed, which means a unanimous resolution will have
to be passed, and then Lobbyist Joe Gill will help get through delegation which
should be around March 2020.
The Planning & Grants Administrator
explained that the Capital Improvements Plan will benefit the City for grants
and budgeting. She said rather than scrambling when funding becomes available,
she would have prioritized projects that would fit the required criteria for
specific funding eligible and that would reduce preparation by weeks for grant
applications. She said the plan would not only benefit the grants, but also the
budgeting process providing a timeline for needed repairs. She said if she
could collect information from each department in a consistent format, then the
data could be entered in-house and that would reduce the charges from BMA. Ben
Smith from BMA Engineering said that he supplied a check list to gather
information consistently, it would require a form for each project with
prioritization. He added that the plan needs to include a minimum of 5 years’
of projects. Alderman Papania said he has concerns about spending funds for a
plan of projects that the City has no intention of ever completing. The
Planning & Grants Administrator said it would also help to combine
overlapping projects and would be a living document to add and remove projects over
time. The City Clerk said that the departments need to be tasked to complete
the forms and actually follow through; she suggested possibly forming a
committee. The Planning & Grants Administrator requested a designated
person from each department to compile information for forms and to work on the
plan with her. Alderman Impey asked the department heads to provide a point
person at the next department head meeting since the more time that passes the
risk of losing funds in the future increases. He said that AGJ needs to be
involved to identify computer needs are for the next 5 years. Ben said that not
only will this plan be for big projects like water, sewer, infrastructure; but
it will have maintenance and facility needs as well. He said that most cities don’t
have a good operating capital plan because they lack the resources and
commitment to complete it. He commended the Board for the initiative to
complete a plan.
was made by Alderman Blackman, seconded by Alderman Impey and
unanimously carried to adjourn the Special Call meeting.
The meeting ended at 6:02 p.m.
Gaston_____________ __/s/Shea Dobson__________