City of Ocean Springs

    Minutes - October 3, 2019 6:00 pm - Special Call Meeting




    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call meeting at City Hall in the City of Ocean Springs at 5:15 p.m. on October 3, 2019.  The Mayor presiding, Aldermen Bellman, Papania, Blackman and Impey were present. Also present were City Clerk Patty Gaston and City Attorney Kevin Melchi. Alderman Authement arrived at 5:21 p.m. Alderman Cox arrived at 5:28 p.m. Alderman Gill was absent.


    Let the minutes reflect that proper notice of the meeting was provided to all Aldermen via email and that the notice was posted at City Hall and online within one hour of the meeting being called.


    The Mayor called the meeting to order.


    The Special Call Meeting is for the purpose of any and all matters pertaining to a discussion of public/private partnership; adopt a Resolution to match donated funds to the YMCA (Exhibit b); and the Capital Improvements Plan Workshop.


    Motion was made by Alderman Papania, seconded by Alderman Bellman and unanimously carried to adopt a resolution to match funds to YMCA in the amount of $1,000 for 11th Annual Charity Banquet (Exhibit b).


    The Mayor said that the public/private partnership is for the parking garage at 1515 Government Street. The City Attorney said that we are working with the developer of the property with local legislation for a possible long term lease. He said the City did apply for BP grant funds, which encouraged a public private partnership, and the application has made it through the first round of selection for funding. He said the developer wants to handle the construction and the City would be responsible for maintenance. Erich Nichols, attorney for the developer, said they are excited to be partnering with the City and they are still figuring out the last of the details. The Mayor said that there will be two entrances, one for residents and one for the public. He said there is a potential for pay-to-park but it is not certain. He said the City would have input in design and throughout development. The City Attorney said that once funding is in place local and private legislation may be needed, which means a unanimous resolution will have to be passed, and then Lobbyist Joe Gill will help get through delegation which should be around March 2020.


    The Planning & Grants Administrator explained that the Capital Improvements Plan will benefit the City for grants and budgeting. She said rather than scrambling when funding becomes available, she would have prioritized projects that would fit the required criteria for specific funding eligible and that would reduce preparation by weeks for grant applications. She said the plan would not only benefit the grants, but also the budgeting process providing a timeline for needed repairs. She said if she could collect information from each department in a consistent format, then the data could be entered in-house and that would reduce the charges from BMA. Ben Smith from BMA Engineering said that he supplied a check list to gather information consistently, it would require a form for each project with prioritization. He added that the plan needs to include a minimum of 5 years’ of projects. Alderman Papania said he has concerns about spending funds for a plan of projects that the City has no intention of ever completing. The Planning & Grants Administrator said it would also help to combine overlapping projects and would be a living document to add and remove projects over time. The City Clerk said that the departments need to be tasked to complete the forms and actually follow through; she suggested possibly forming a committee. The Planning & Grants Administrator requested a designated person from each department to compile information for forms and to work on the plan with her. Alderman Impey asked the department heads to provide a point person at the next department head meeting since the more time that passes the risk of losing funds in the future increases. He said that AGJ needs to be involved to identify computer needs are for the next 5 years. Ben said that not only will this plan be for big projects like water, sewer, infrastructure; but it will have maintenance and facility needs as well. He said that most cities don’t have a good operating capital plan because they lack the resources and commitment to complete it. He commended the Board for the initiative to complete a plan.


    Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to adjourn the Special Call meeting.


    The meeting ended at 6:02 p.m.



    _/s/Patty Gaston_____________              __/s/Shea Dobson__________

    City Clerk                                            Mayor


    _11/06/2019________________               _11/06/2019_______________

    Date                                                    Date