City of Ocean Springs

    Minutes - October 22, 2019 6:00 pm Special Call Meeting

    SPECIAL CALL MEETING OCTOBER 22, 2019

     

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on October 22, 2019.  The Mayor presiding, Aldermen Gill, Authement, Bellman, Cox, Papania, Blackman and Impey were present. Also present were Deputy City Clerk Vicky Hupe and City Attorney Kevin Melchi.

     

    Let the minutes reflect that proper notice of the meeting was provided to all Aldermen via email and that the notice was posted at City Hall and online within one hour of the meeting being called.

     

    The Mayor called the meeting to order.

     

    The Special Call Meeting is for the purpose of any and all matters pertaining to authorize employment of Fire personnel (Exhibit a); approve an agreement with Mississippi Power; discussion of modification to Jazzy Johnz contract to include a 7-unit portable restroom for the Peter Anderson Festival; discussion of The Foundation Group proposal; discussion of possible Cain appeal; and discussion of Sands litigation.

     

    Motion was made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to authorize employment of Fire personnel (Conner Havard, Nicholas Powell, Robert Gaskin and Jacob Mullins), one year probation, pending successful completion of all pre-employment requirements (Exhibit a).

     

    Alderman Cox said the cost estimate from Mississippi Power is $1,820.00 to cap the three light pedestals on Government Street that were struck by a vehicle which need to be capped so that wires are not exposed with the pedestals left in place so that new lights can be added at a later time. The cost estimate from Mississippi Power for the caps is $1,820.00.  Alderman Blackman asked if the City Electrician could add the caps for a cost savings. Alderman Papania asked if it was Mississippi Power’s distribution and all the City owns is the pedestal. The Public Works Assistant Director replied yes. Alderman Papania said that Mississippi Power should complete the repair at no cost to the City and directed the Mayor to contact the representative for the power company with the request. The Mayor said he would set a meeting on Friday to iron out the details.

     

    The Executive Assistant to the Mayor & Board said that during Cruisin’ the Coast, Jazzy John’s upgraded one portable restroom comfort station from a four person to a seven person. She said that to upgrade it for the Peter Anderson Festival, it would cost up to $400.00, possibly $200.00. Aldermen Bellman and Authement said the comfort stations at Cruisin’ the Coast were very nice. Alderman Cox said that the Mary C. O’Keefe would like a bathroom attendant for the festival and that would cost $120.00 from the City splitting the cost with the Chamber. Motion was made by Alderman Blackman, seconded by Alderman Authement and unanimously carried to authorize the Executive Assistant to the Mayor & Board to negotiate for a seven person comfort station up to $400.00.

     

    The City Attorney said he reviewed the Foundation Group contract and corrected the payment schedule. He said the payment schedule is $7,500 for the first 90 days of the contract, $15,000 due at 90 days after execution and $17,500 due at 180 days after execution for a total of $40,000. Allan Weaver, The Foundation Group, said they would give multiple progress reports and if not acceptable, the contract can be terminated. Mr. Weaver said if under contract, they would represent the City at an annual conference in Atlanta, the International Council of Shopping Centers.

     

    Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to go into closed session to determine the necessity of going into executive session.

     

    The Deputy City Clerk returned to the meeting and announced a motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to remain in executive session to discuss negotiation of terms of contract with The Foundation Group proposal, possible Cain appeal, and Sands litigation.

     

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to come out of executive session.

     

    Alderman Cox asked Allan Weaver from The Foundation Group if they would accept $5,000 for the first 90 days of service and allow the Mayor to attend the conference in Atlanta, Georgia, November 13th through the 15th with them. He responded that would be acceptable. Alderman Cox said after the 90 days of the contract and the conference they would reevaluate moving forward. Alderman Cox requested the City Attorney amend the contract accordingly. Motion was made by Alderman Cox and seconded by Alderman Gill to adopt the contract with The Foundation Group amending the cost for the first ninety days to be $5,000.00 (Exhibit d). The motion carried with Aldermen Gill, Authement, Cox, Papania, and Impey voting aye and Aldermen Bellman and Blackman voting nay.

     

    Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to hire Dogan & Wilkinson for the litigation of The Sands versus the City of Ocean Springs.

     

    Motion was made by Alderman Impey, seconded by Alderman Gill and unanimously carried to adjourn the Special Call meeting.

     

    The meeting ended at 6:50 p.m.

     

     

    _/s/Patty Gaston___________              _/s/Shea Dobson_____________  

    City Clerk                                            Mayor

     

    __12/3/19_________________            ___12/3/19__________________

    Date                                                   Date