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    City of Ocean Springs

    Minutes - October 16, 2018 - 6:00 p.m. Recess Meeting

    RECESS MEETING OF OCTOBER 16, 2018

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess Meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on October 16, 2018.  Mayor Dobson presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present were Interim City Clerk Patty Gaston and City Attorney Kevin Melchi.     

    The Mayor called the meeting to order.

    Alderman Papania gave the invocation and the Mayor led the Pledge of Allegiance.

     

    PROCLOMATION

    Mayor Dobson read a proclamation proclaiming October 20, 2018 as Mississippi Coastal Cleanup Day in the City of Ocean Springs.  The proclamation was given to Mr. Eric Sparks with Mississippi State University (Exhibit 3-a).

    Mayor Dobson read a proclamation proclaiming October 2018 as Dyslexia Awareness Month, in the City of Ocean Springs. The proclamation was given to the Dyslexia Advocacy Agency and the students of the 3-D School (Exhibit 3-b).

     

    OLD BUSINESS

    There was discussion of the various Request for Proposals and Request for Qualifications for city services.  Alderman Cox stated that he wanted to add the street sweeper as an add alternate for the garbage proposal.  Alderman Gill reminded the board that they had made a previous motion to go out to bid for engineering.  Alderman Blackman stated that the City currently had approximately 20 open projects ongoing with Compton Engineering and should delay seeking proposals from engineering firms.  Alderman Cox agreed by stating that the board needed to come to a consensus on whether or not it wanted to hire an in-house engineer.  Alderman Bellman disagreed by stating that the board should seek proposals to assess the response.

    Motion was made by Alderman Blackman and seconded by Alderman Impey to rescind going out for the engineering services proposal. Motion carried with Aldermen Cox, Papania, Blackman and Impey voting aye and Aldermen Gill, Authement and Bellman voting nay.

    Mayor Dobson discussed his prior conversation with the Deputy Police Chief on the Police Department’s need for a new camera system.  The Police Chief responded that the old system was not functioning properly.  The consensus of the board was to continue with their prior motion to authorize the purchase of the camera system.

    Motion was made by Alderman Cox, seconded by Alderman Papania and unanimously carried to go out for the solid waste collection with add alternates in the bid proposal.

    There was a brief period of discussion regarding the stormwater engineering bid proposal. Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to authorize to go out for bid on the stormwater engineering service proposal.

     

    NEW BUSINESS

    Alderman Cox asked why the board was adopting an amendment to Ordinance NO. 5-1972 to remove all full-time positions from civil service protections.  The Interim City Clerk and the City Attorney informed the board that each time an employee leaves and they desire to remove civil service from them that an ordinance would have to be adopted and published in the newspaper.  The Mayor suggested that an amendment to the ordinance be considered to not remove all positions but only department heads and their assistants. Motion was made by Alderman Gill, seconded by Alderman Bellman and unanimously carried to table the ordinance (Exhibit 5-a).

    Alderman Authement asked the City Attorney for clarification on the Ordinance Amending the Code of Ordinances Chapter 7.5, Article II Regarding the Cemetery Board and he responded that this amendment would require all new board members to live within the City limits.  Further discussion was had on whether or not to keep the cemetery board. The board decided to table this issue to rewrite the ordinance to grandfather existing members who do not live within the City limits.

     

    CONSENT AGENDA

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to approve the Consent Agenda with the exception of item (6-n) which was pulled by Alderman Impey.

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to extend the contract with Graham Construction to May 19, 2018. (Exhibit 6-n)

     

    DEPARTMENT REPORTS

    MAYOR:

    Motion was made by Alderman Cox, seconded by Alderman Papania and unanimously carried to accept the resolution for the City of Ocean Springs, MS to match donated funds to the YMCA (Exhibit 7-a).

    POLICE DEPARTMENT:

    The Police Chief provided a brief discussion concerning special events.  Alderman Gill addressed the Police Chief’s concerns on the parking issues related to Cruisin’ the Coast by stating that the City needed to find a better solution. Alderman Blackman stated the special events application needed to be adjusted to the fit the needs of Cruisin’ the Coast.

    COMMUNITY DEVELOPMENT & PLANNING:

    The Planning/Grants Administrator provided details on the loan agreement for water pollution control.  There was a brief period of discussion with Mr. Compton regarding the issues that the City currently faces with its sewer system.  Mr. Compton stated that currently the downtown area sewer system is worse than other parts of the City.  His firm could work to allow the sewer rates to be approximately 1.5x that of the water rates as opposed to the current 2.5x.  Alderman Papania asked Mr. Compton for further details on how they determined the rates cost needed to pay off the loan.  Motion was made by Alderman Papania, seconded by Alderman Bellman and unanimously carried to table the wastewater loan for a later date. (Exhibit 7-c)

     

    PUBLIC COMMENT

    Dr. Bill More addressed the board concerning the Smithsonian event that is taking place at the Ocean Springs Library.

    Mr. Chic Cody addressed the board concerning Cruisin’ the Coast and asked for consideration of extending the street closing until midnight for the concert. The Mayor responded that the situation would be reexamined and adjusted as needed.

     

    ALDERMEN’S FORUM 

    Alderman Gill addressed the poor carpet in the City Hall offices and asked the Mayor to look into the cost of replacing the carpet.

    Alderman Gill stated that Mr. Chic Cody needed to rent three golf carts for the Trick or Treat in downtown Ocean Springs.  Motion was made by Alderman Gill, seconded by Alderman Papania and unanimously carried to pay for the rental of three golf carts with his ward money.

    Alderman Authement thanked the Public Works Department for their hard work in cleaning front beach.

    Alderman Cox asked about the status of auctioning the surplus items.  The Interim City Clerk will look into finding an auctioneer and the surplus items will be placed in a designated location until auctioned.

    Alderman Cox spoke about the damage which occurred to the surrounding Panama City area due to Hurricane Michael and he thanked everyone who participated in the assisting the citizens of Panama City.  Dr. Bill More asked if the City was conducting a donation drive and the Mayor stated that all donations were to be dropped off at the Fire Department.

    Alderman Papania asked the Building Inspector about the status of 301 Hunter Road and clearing the property.  The Building Inspector stated that Mr. Henry Kobar had until October 31, 2018 to leave the property and he had been loading his things into his trailer to move.

    Alderman Impey thanked those who helped make Cruisin’ the Coast a success by saying that he had received much gratitude from those who came to visit.

    Alderman Impey reminded the board about the Veteran’s Day Parade taking place near the Mary C O’Keefe Cultural Center.

    The City Attorney informed the board that the City would have to seek a state auditor approved auctioneer to conduct the auction for the surplus items.

     

    EXECUTIVE SESSION:

    Motion was made by Alderman Gill, seconded by Alderman Impey and unanimously carried to go into closed session to determine the necessity to remain in closed session.

    Motion was made by Alderman Cox, seconded by Alderman Bellman to stay in closed session to discuss personnel in the Fire Department, personnel in the Court Department and the purchase of land.

    Motion was made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to come out of closed session.

    Motion was made by Gill, seconded by Authement and unanimously carried to donate $2,000 to the Ocean Springs Chamber of Commerce to support Halloween.

    Motion was made by Alderman Impey and seconded by Alderman Papania to accept the Fire Chief’s recommendation to terminate employee #2238.  Motion carried with Aldermen Gill, Bellman, Authement, Papania and Impey voting aye and Aldermen Cox and Blackman voting nay.

    Motion was made by Alderman Gill, seconded by Aldermen Impey and unanimously carried to advertise the vacant Firefighter position.

    Motion was made by Alderman Papania, seconded by Alderman Blackman and unanimously carried to adjourn until 6:00 p.m. on November 6, 2018

    Meeting ended at 8:32 p.m.

     

    _/s/ Patty Gaston_______                       _/s/ Shea Dobson_______ 

    City Clerk                                                       Mayor

     

    11/07/2018                                                 11/07/2018   

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