RECESS MEETING OF JUNE 20,
it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs
met in a Recess Meeting at City Hall in the City of Ocean Springs at 6:00 p.m.
on June 20, 2017. Mayor Moran presiding,
Aldermen Cox, Gill, McDonnell, Cody, Denyer, and Impey were present. Also present was City Clerk Shelly Ferguson
and City Attorney Kevin Melchi. Alderman
Dalgo was absent.
Mayor called the meeting to order.
Cody gave the invocation and the Mayor led the Pledge of Allegiance.
Mike Seymour presented the State of MS Senate Concurrent Resolution No. 601 to
the family of MS Representative Alvin Endt. (Exhibit 3-a)
Mayor read a Proclamation in recognition of MS Representative Alvin Endt of
Ocean Springs, MS and presented it to Representative Endt’s family. (Exhibit
Mayor updated the Board of Aldermen about the withdrawal of Jackson County from
the Pat Harrison Waterway District and the effect it will have on the budget
for future projects and reimbursement on current projects with the City. The
Mayor clarified this information with the Interim Public Works Director. The Interim Public Works Director stated
there are $57,000.00 that are constructed that the city will not get reimbursed
for. He also stated there are $75,000.00
worth of reimbursement money for projects that are approved but not constructed
and another $100,000.00 in projects that were scheduled to be sent to Pat
Harrison. The Interim Public Works
Directed stated there is discussion with the Jackson County Board of
Supervisors for them to resume the program under the county and not through Pat
Harrison. The county is going to form a
similar program so the cities in the county can apply for assistance from
Jackson County. Alderman Impey spoke to
Supervisor Ross and was told the county will make sure the City of Ocean
Springs is reimbursed for the projects.
It is the county’s intention to deduct that amount owed to the City from
the amount the county owes Pat Harrison. Alderman Impey was also told it was a
unanimous vote by the Board of Supervisors and of unanimous opinion that this
program will work out better for the local drainage projects and the
reimbursement process. (Exhibit 4-a)
thanked Mr. Ken Papania for serving as our representative for so many years on
Pat Harrison Waterway District.
Mayor discussed the cost estimate to replace the roofs on the Dewey Avenue
Substation and Ocean Springs Library.
The Mayor has explored the possibility of engaging with the MS
Development Authority Energy Division to apply for a low interest loan for an
energy saving roof system. The Grant and
Planning Administrator spoke to Mr. Spears with MDA about putting together a
package to replace other energy savings aspects for the Ocean Springs Library
such as air conditioning, retrofit the lighting, and a pitched roof. The Planning and Grants Administrator said an
energy study will be put together for the Ocean Springs Library building that
will include the roof to help offset the cost.
best alternative for the roof on the Dewey Avenue Substation would be a pitched
roof. The quote presented is for a
single-ply membrane over a tapered system which has a small pitch. The Mayor stated 2% funding can be used for
the Dewey Avenue Substation because this building is also used as a recreation
facility for dance classes.
City Hall roof is secure for now.
Gill is requesting the City Clerk to look into financing through the 2% funds
to present to the Mayor and Board of Aldermen.
The Board is requesting to go with the retrofit roof system which means
it will be a pitched roof system with a lightweight structural frame. This will be a tapered slope roof built on
top of the existing roof at a cost of $129,000.00. The Mayor asked Joey Duggan, Compton Engineering,
to finish the design for the roof so we can obtain quotes. (Exhibit 5-a)
Building Official gave an update on the property located at 210 Mitchell
Street. This property is currently under
contract. The purchaser of the property
has a time frame and a schedule of repairs in place. The Building Official is requesting to let
the seller/purchaser to execute their contract and he will keep track of the
progress on the property.
was made by Alderman Denyer, seconded by Alderman McDonnell and unanimously
carried to rescind the prior motion which was to revisit the progress made in
two (2) weeks to show that a contract is in place and if no progress is made
than a Public Hearing will be rescheduled at that time. (Exhibit 5-c)
Mayor continued the discussion of the work program for the homeless modeled
after the "Better Way” program in Albuquerque, NM. The Mayor presented a short video on the
"Better Way” program to give the Board a better understanding of the
program. The Mayor is suggesting to
start a pilot program by making a grant of $10,000.00 to a non-profit agency to
cover the cost to pick up four (4) homeless people two (2) morning a week to
assist the City’s Public Works Department in blowing leaves off the sidewalks,
pulling weeds, and pick up trash for six (6) months to see how successful the
program is. The non-profit organization
would be responsible for disbursing the funds to the individuals.
City Attorney stated there are still liability and finance issues that need to
be addressed. The City is only able to
match donations made to the non-profit organization receives. The City Attorney said there will have to be
an accounting trail to verify the City is only matching the amount the
non-profit receives in donations and an account for the work that is being
provided to the City in return. The City
can donate in-kind matching donations to the non-profit organization or the
City is able to donate a van only after it has been declared as surplus. If the City chooses to keep ownership of the
van then the City would be responsible for maintaining the insurance on the
McDonnell would like to let the new board decide. Alderman McDonnell’s recommendation to pass
an ordinance of said amount pending verification of donations received.
Beverly Agar, resident of Colonial Estates Subdivision, came forward to discuss
the water well situation in Colonial Estates.
Ms. Agar said they have been fighting for years to get off a community well
that is well over 50 years old. She has
copies of articles stating they have applied for grants and been denied.
Mayor stated she has been in contact with Lana Hawkins with the Colonial
Estates Homeowners Association to let her know funding is in place. The City has committed $10,000.00 and the
County has approximately $10,000.00 to extend the water line to connect to our
system around Tapp Road. The City would
sell water to Colonial Estates on a flow meter.
The Mayor said there will be a Memorandum of Agreement between the
Colonial Estates Homeowners Association and the City of Ocean Springs,
Mississippi agreeing to pay the monthly fee for the water.
Interim Public Works Director met with the residents of Colonial Estates and
let them know the City would not be taking over the distribution system but the
City would bring a new line down and hook it into their distribution
was made by Alderman Cox, seconded by Alderman Denyer and unanimously carried
to have the City Attorney draft a contract so the City can get Colonial Estates
Subdivision supplied with City water for five (5) years.
Melanie Allen, representative from HOSA was asked to express sincere thanks to
the mayor and Board of Aldermen for their service and appreciation for all the
support they gave to HOSA.
Romoser, representative from Casula, LLC, came forward to discuss the property
located at 1112 Turner Avenue that is set for demolition. Mr. Romoser stated the property was under
contract between Casula, LLC and Barry Carl Willard when he learned it was
scheduled for demolition. Mr. Romoser
presented a three (3) step plan for repairing the property that will be
completed within sixty (60) days from closing.
Mr. Romoser stated the intent for the property is to bring the property
up to code. Casula, LLC is a property
management group that would rent it as residential or as commercial property.
McDonnell stated this property has been an eye sore for years. Alderman McDonnell is asking for a safeguard
within this agreement to state that if any of the past deficiencies arise with
this property than the process to demolish the property will move forward.
made by Alderman Denyer, seconded by Alderman McDonnell to suspend the motion
for sixty (60) days to review and if no progress is made than the Board of
Aldermen will have the option to tear it down or if satisfied with the progress
than the Board of Alderman can rescind the prior motion that was previously
made. Mr. Romoser stated there is a
federal tax lien on the property that has to be settled prior to closing on the
Dobson, Mayor elect, expressed his excitement to work with Aldermen Gill, Cox,
and Impey. Mr. Dobson also publically
thanked Mayor Moran, Aldermen McDonnell, Cody, Denyer and Dalgo for their hard
work, dedication, and passion for the City of Ocean Springs.
Bill Moore, 257 Holcomb Blvd., thanked the outgoing board members for their
service. Mr. Moore asked the new board
to keep the pilot program for the "Better Way” program in mind and looks
forward to hearing what ideas they may have to help solve this problem.
Johnson, 1211 Lancelot Lane, thanked the board for their service. Ms. Johnson stated it is not a crime or a sin
to be homeless. Ms. Johnson stated she
knows a group of churches have gathered to discuss this problem. Ms. Johnson feels if the City has a matching
opportunity the churches would step up to help.
Sutton, Ocean Springs Chamber of Commerce Mainstreet Tourism Bureau, thanked
the outgoing Mayor and Board of Aldermen for all the partnering and support
they have given to the Chamber over the years.
Mrs. Sutton is looking to forward to continue working with the new board. Mrs. Sutton told the Mayor and Board that the
Chamber recently won an outstanding marketing award for the State of
CONSENT AGENDA and
was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to
add the Addendum to the Agenda.
Impey pulled items (i, o and t). The
Mayor pulled item (A-1a) to update the Board of Aldermen.
was made by Alderman Gill, seconded by Alderman Cox and unanimously carried to
accept the consent agenda and addendum except for items (A-1a, i, o, and t).
Mayor pulled the Proclamation of a Local Emergency, item (A-1a) to ask the EOC
Director to give an update on Tropical Storm Cindy. The EOC Director said 6” of rain is expected
but not a lot of wind expected. The
storm is currently projected to go into the Texas, Louisiana line. The Mayor is urging the public to call 911 if
there are any trees down especially if they hit any power lines.
Impey verified that the Harbor Master would be securing the kayak launch at the
Impey pulled item (i) and deferred to Alderman Cody update the Board on the
final plan for the Party at the Lawn at Seaside and Fireworks show scheduled
for July 1, 2017 on east Beach. Alderman
Cody stated the initial plan was to have six (6) police officers to control
traffic. Alderman Cody stated that one
(1) lane of traffic can remain open.
Alderman Cody’s recommendation, pending the Coast Guard’s approval for
boats passing in and out to be escorted.
Fire Chief recommend the beach area be closed when the fireworks arrive on
site. The Fire Chief also states the
safety zone is an issue and recommends they use the orange fencing instead of
the caution tape.
City Attorney stated the Attorney General’s opinion is a private security
cannot stop traffic or a pedestrian from entering public property.
Denyer agrees to let the event happen.
Alderman Denyer supports the event and feels the fire department needs
to help support the event and six (6) police officers are to work the
was made by Alderman McDonnell, seconded by Alderman Denyer to approve the
event contingent upon approval from all authorities to include the a-f
conditions. Aldermen Gill, McDonnell,
Cody, Cox, Denyer voting Aye and Alderman Impey voting Nay. Motion passed. (Exhibit 7-i)
closed only during the loading in of the fireworks and a window of ten (10) minutes
before and after the fireworks show
written plan must be submitted no later than noon on June 26, 2017 and agreed
upon by the Fire Chief and the Police Chief
Fire Department and Police Department are responsible for securing the area of
the beach to be considered the safety zone and to aid all children and adults
crossing the street not in the safety zone
Fire Department is to be paid the same as the Police Department
Hold Harmless Agreement must be signed by all property owners applying for the
Permit applicants are required to clean up the beach after the event
was made by Alderman Denyer, seconded by Alderman Cox and unanimously carried
to accept item (A-1a).
Impey pulled item (o) to discuss the status of going out for requests for
proposals for IT. The City Clerk requested
the board to wait to replace the current IT company with all of the current
changes taking place.
was made by Alderman Impey, seconded by Alderman McDonnell and unanimously
carried to accept the resignation of the IT Administrator and to instruct the
City Attorney to draft a RFQ to allow individuals and IT firms to submit
qualifications. (Exhibit 7-o)
Impey pulled item (t) and referred to the Human Resource Director for
discussion. The Human Resource director
is asking the Board to accept the resignation of the Mayor’s secretary, approval
to begin the process to fill the position of Executive Assistant to the Mayor
and request to hire a temp in the interim.
was made by Alderman Cox, seconded by Alderman Cody and unanimously carried to
accept item (t) and allow to hire a temp in the interim. (Exhibit 7-t)
was made by Alderman Impey, seconded by Alderman Denyer and unanimously carried
to pull item (8-b) on the guidance of the City Attorney and ask that this not
be addressed and if any statements are made let it be known it is a personal
opinion and doesn’t reflect the policy of the Board of Aldermen or the City of
Ocean Springs. (Exhibit 8-b)
Mayor provided a summary of near-term projects for the incoming Board as a
transition. The Mayor stated it is a
summary of needs discussed at the Department Head meeting. The Mayor said this should help the incoming
Board know what items need to be considered for the upcoming budget including
staff, equipment, and projects for each department.
was made by Alderman Cody, seconded by Alderman Gill and unanimously carried to
make this near-term projects and programs summary a part of the minutes and to
provide a copy to the incoming Mayor and Board of Aldermen. (Exhibit 8-a)
Community Development and
Cox asked the Planning and Grants Administrator to update the Board on the
parking issue with the YMCA. The
Planning and Grants Administrator updated the Board on a request and sketch for
a parking expansion on the west side of Forest Hill Drive received from the
YMCA. The Planning and Grants
Administrator met with the Interim Public Works Director and they feel there
are a couple of issues that need to be addressed and get approval for. The Planning and Grants Administrator said
that three (3) parallel spaces and 50% of the perpendicular spaces are in the
public right-of-way. The City will consider
this request as an application for a License to Encroach with conditions to
include repair of the parking lot if the 12” sewer line that runs underneath
the proposed parking area needs repairs.
was made by Alderman Cox, seconded by Alderman Denyer and unanimously carried
to accept the parking plan and allow for a License to Encroach providing that
the final design includes: each of the perpendicular spaces have a parking
bumper, all striping as required by Public Works, provisions are made to
replace the meter boxes with traffic rated boxes where required, handicap
parking in order to be ADA compliant and include input from the residents of
Forest Hill Subdivision.
Denyer thanked all of the employees who worked so hard for so little. Alderman Denyer encouraged the new board to
pay competitive wages for all employees.
Alderman Denyer recommends putting the two (2) mils back to fund the
Alderman Denyer left the
Gill talked about the four (4) alderman who are coming off the board and
thanked them for all of their work and love for the City. Alderman Gill stated the hardest years were
right after Hurricane Katrina. He
commented on how successful the Board was on getting the City back to where it
McDonnell thanked Alderman Impey for signing the MS Power LED street lighting
retrofit agreement to complete this project in Ward 2.
was made by Alderman McDonnell, seconded by Alderman Cody and unanimously
carried to purchase a barricade from Buy-A-Barricade up to $370.00 out of the
remaining funds in his Ward 2 account.
McDonnell congratulated all the newly elected officials, thanked the city
employees for their hard work, thanked the volunteers who give of their time
freely, thanked the Chamber of Commerce, the church community, the citizens of
Ward 2 for trusting him for twenty-four (24) years, his wife and two (2)
children for allowing him to miss school and family functions, and he also
thanked the Mayor and Board of Alderman.
He told Mayor Moran that she has done a lot of good things over the
twelve (12) he has served with her even though he may not have always agreed on
was made by Alderman Cody, seconded by Alderman Cox and unanimously carried to
reserve November 4 and 5, 2017 for the Peter Anderson Festival.
Cody thanked everyone for their hard work and dedication. Alderman Cody stated he has enjoyed working
the festivals. He stated the he was very
fortunate to work the all the city staff.
Cox thanked the outgoing Board for allowing him to serve with them and help
was made by Alderman Cox, seconded by Alderman Impey and unanimously carried to
forego the annual raise for the Mayor and Board of Aldermen.
Impey stated he enjoyed serving and learning from the outgoing members of the
board. Alderman Impey stated he learned
a lot from Alderman Cody about festivals and events that go on downtown and
from Alderman Dalgo about figures and budgets who taught him a lot on the
Finance Committee. He commented that he
is looking forward to working with the new board, same dedicated employees and
looks forward to accomplishing a lot in the future with the new board.
Impey asked for an update on information regarding the Singing River light
survey. The Mayor said Buck Williams is
the new general manager. Mr. Williams
told the Mayor that Singing River does not have an LED option at this time.
Mayor read a statement regarding allegations made to the Board by Mr. Andre’
Mayor expressed her sincere gratitude to the citizens of Ocean Springs, to all
city employees, and to each of the members of the Board of Aldermen past and
present with whom she has served since 2005.
The Mayor said it has been her honor and privilege to serve the citizens
of our lovely town. She stated it has
been challenging and rewarding endeavor of her life. The Mayor also said it was
gratifying to be on the team to create great new public space for the residents
and visitors. She wished the new
administration the very best of success and wished the departing aldermen a
bright future and thanked all of them for their service and for making Ocean
Springs the jewel of the coast.
was made by Alderman Cody, seconded by Alderman McDonnell to adjourn the
meeting until July 5, 2017 at 6:00 p.m.
meeting ended at 8:48 p.m.
Shelly Ferguson /s/ Shea Dobson
**Minutes signed and approved by the new Mayor and
Board of Aldermen