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    City of Ocean Springs

    Minutes - July 3, 2018 - 6:00 p.m. Regular Meeting

    REGULAR MEETING OF JULY 3, 2018

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on July 3, 2018.  The Mayor presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present was City Clerk Shelly Ferguson and City Attorney Kevin Melchi.                      

    The Mayor called the meeting to order.

    Alderman Papania gave the invocation and the Mayor led the Pledge of Allegiance.

    OLD BUSINESS

    Ms. Caroline Gautier updated the status of her property located at 420 Jackson Avenue.  Ms. Gautier stated she has received two quotes and is waiting on the third quote for the stabilization of the front porch.  She also said she has been keeping up with the grass cutting of the property.  Ms. Gautier said as soon as she gets the third quote she will make her decision on the contractor she would like to use and move forward with pulling a permit for the work. (Exhibit 4-a)

    NEW BUSINESS

    Alderman Papania asked the Board to consider dissolving the Economic Development Council and move forward with Retail Coach. Alderman Papania stated there are (8) eight council members and (5) of those terms expired on June 30, 2018. 

    The Aldermen discussed dissolving the council or suspending it for a period of time to see the progress Retail Coach makes. The Aldermen will determine whether to dissolve the Economic Development Council or resume the Council with some amendments to the Ordinance at a later date.

    Motion made by Alderman Papania, seconded by Alderman Authement and unanimously carried to suspend the Economic Development Council at this time. (Exhibit 5-a)

    CONSENT AGENDA

    Motion was made by Alderman Gill, seconded by Alderman Bellman and unanimously carried to approve the Consent Agenda.

    DEPARTMENT REPORTS

    City Clerk:

    Motion made by Alderman Impey, seconded by Alderman Cox and unanimously carried to approve payment of the docket of claims and spread summary upon the minutes.  (Exhibit 7-a)

    Building Department:

    The Building Official said he was contacted by the Director of Parks & Recreation last week about a child that was injured after tripping over some tree roots in the play area at the Alice Street Complex.  He stated the roots are from a Sycamore Tree.  The Building Official said after looking at the area there are several large trees that have a heavy root contingency on the inside.  He said he spoke to an arborist they have considered root cutting this tree but the concern is it is leaning toward the Alice Street Building which causes a hazardous condition.  He recommends removing the Sycamore Tree and planting another tree in its place.  The arborist agrees the other (2) two trees can be root pruned and isolated.

    Motion made by Alderman Cox, seconded by Alderman Impey and unanimously carried to move forward with the recommendation to remove the Sycamore Tree at the Parks & Recreation Complex on Alice Street.

    Human Resources/Risk Management:

    The Human Resources Director explained the Workforce Development Training Agreement with Mississippi Gulf Coast Community College. She said they have training funding available for the City for Workforce Development.  This program will reimburse the City the cost for internal trainers. The City currently has a trainer in the fire and police departments.  The program will reimburse the City the trainers hourly rate as long as the trainer is employed by the City and training at least (5) five employees at a time.  The Human Resources Director is requesting authorization to enter into this agreement with Mississippi Gulf Coast Community College.  She stated the funding comes from unemployment funds through the Community College System for workforce development.  She stated there is also funding if a trainer needs to travel to a conference in or out of state the program will pay a portion of the fees associated with registration fees, airline tickets, mileage, hotel, and per diem.

    Motion made by Alderman Impey, seconded by Alderman Cox and unanimously carried to accept the Workforce Development Training Agreement with Mississippi Gulf Coast Community College.

    The Human Resources Director updated the Board on the June 2018 numbers she just received from Blue Cross Blue Shield. She said June is the last month of the billing cycle before going into our renewal and it was the worst month of the (12) twelve month cycle.  She said our insurance agent, Sy Easterling, for Blue Cross Blue Shield through Bancorp South is looking into different scenarios as is John Lockard who is the agent for the split funding plan.  The Human Resources Director said she will be meeting with the City’s insurance agents and then she will meet with the Mayor and Board to determine how to move forward with open enrollment. 

    PUBLIC COMMENT

    None.

    ALDERMAN’S FORUM

    Alderman Gill discussed purchasing additional equipment for the Public Works Department in order for them to get some of the drainage issues taken care of.  Alderman Gill stated all of the Aldermen are continuously adding drainage projects to the list the City already has.

    Motion made by Alderman Gill, seconded by Alderman Blackman and unanimously carried to authorize the lease/purchase financing for a new 2018 Caterpillar 926M Wheel Loader at the NJPA contract price of $192,510.50 for 60 (sixty) months, $2,381.85 per month, at 3.69% interest rate with a balloon payment of $75,000.00 and a new 2018 Caterpillar 308E2 Hydraulic Excavator at the NJPA contract price of $120,263.06 for 60 (sixty) months, $1,364.50 per month, at 3.69% interest rate with a balloon payment of $55,000.00 pending specifications being met.

    Motion made by Alderman Impey, seconded by Alderman Cox to suspend the automatic 3% raise for the Mayor and Board of Aldermen. Motion passes with Aldermen Cox, Papania, Blackman, and Impey voting aye and Aldermen Gill, Authement, and Bellman voting nay.

    Alderman Cox thanked the Deputy City Clerk for not allowing any addendum’s to the agenda.

    EXECUTIVE SESSION

    Alderman Blackman, seconded by Alderman Authement and unanimously carried to go into closed session to determine the necessity of remaining in executive session.

    The City Clerk returned to the boardroom and announced motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to remain in Executive Session to discuss current litigation with JCUA.

    Motion made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to approve the terms whereby the Sunplex water tower will be conveyed to JCUA and to authorize legal counsel to finalize a settlement agreement with JCUA.

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to come out of Executive Session and back into regular session.

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to recess to 6:00 p.m. on July 17, 2018.

    The meeting ended at 6:40p.m.  

     

    /s/ Shelly Ferguson                                        /s/ Shea Dobson

    City Clerk                                                     Mayor

    7/18/2018                                                    7/18/2018

    Date                                                             Date