City of Ocean Springs

    Minutes - July 18, 2017 - 6:00 p.m. Recess Meeting

    RECESS MEETING OF JULY 18, 2017

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess Meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on July 18, 2017.  Mayor Dobson presiding, Aldermen Cox, Gill, Authement, Bellman, Blackman, and Impey were present.  Also present was City Clerk Shelly Ferguson and City Attorney Kevin Melchi.  Alderman Papania was absent. 

    The Mayor called the meeting to order.

    Rev. Barnett gave the invocation and the Alderman Impey led the Pledge of Allegiance.

    ADDENDUM

    Motion was made by Alderman Gill, seconded by Alderman Impey and unanimously carried to add the Addendum to the Agenda.

    NEW BUSINESS

    Ms. Kim Dossett, Certification Manager with Excel By 5, came before the Board to request funds to purchase a changing table for the Excel By 5 resource room housed in Magnolia Park Elementary.  Alderman Gill stated this is an awesome program that is offered to children ages 1 to 5 for free.  Alderman Impey asked if this is a requirement in order for Excel By 5 to receive certification by October.

    Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to approve the Resolution to donate funds to the Ocean Springs School District to purchase a changing table for the Excel By 5 program in the amount of $833.81. (Exhibit 3-a)

    Kimberly Miller, Allen Engineering and Science, presented to the Mayor and Board a general overview of the Stormwater Management Program which is one of the environmental compliance requirements that every coastal city has under the Mississippi Department of Environmental Quality.  Ms. Miller presented an information booklet and gave a summary of the information it contained.  The MDEQ has a stormwater program called the MS4.  Ms. Miller explained to the Board the reason for managing stormwater is because the EPA found during a study that a majority of the sources of pollution that gets into the water way are not coming from a factory or a malfunctioning sewer system but actually coming from what is picked up and collected from the stormwater that runs across the streets, parking lots, and driveways and gets into the water.  The cities in Mississippi uses the EPA six (6) minimum measures program which are; 1) public education and outreach; 2) public involvement; 3) illicit discharge detection and elimination; 4) construction stormwater controls; 5) post construction stormwater controls; 6) municipal pollution prevention and good housekeeping.  Ms. Miller stated Ocean Springs has an excellent record, the facilities are clean, and the staff is very well informed and involved.  One of the changes that are coming up this year is a new permit under a five (5) year permit cycle which was implemented in January 2017 and will go through 2022.  The stormwater ordinance will be revised this year to include how to capture more of the stormwater in new construction which will be a statewide regulation.

    The Mayor congratulated the new Planning Commission Board Members, Denise Cuevas and Matthew Hinton.

    OLD BUSINESS and ADDENDUM

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to adopt the Resolution of the City of ocean Springs, Mississippi to give Police Dog to the George County Sheriff’s Department. (Exhibit A-1a)

    Motion was made by Alderman Cox, seconded by Alderman Impey to Adopt the Ordinance to Amend Chapter 14 of the Code of Ordinances, City of Ocean Springs, to make No Allow U-Turns on Hanley Road.  Motion passes. (Exhibit 4-a)

                       Alderman Gill                      Aye

                       Alderman Authement           Aye

                       Alderman Bellman               Aye

                       Alderman Cox                     Aye

                       Alderman Papania               Absent

                       Alderman Blackman             Aye

                       Alderman Impey                 Aye

    Motion was made by Alderman Cox, seconded by Alderman Blackman to Approve an Ordinance Accepting Property through Quitclaim Deed from Jackson County, Mississippi; to Remove said Property’s Parcel Numbers; and to Adopt and Name the Street on Said Property.  Motion passes. (Exhibit 4-b)

                       Alderman Gill                      Aye

                       Alderman Authement           Aye

                       Alderman Bellman               Aye

                       Alderman Cox                     Aye

                       Alderman Papania               Absent

                       Alderman Blackman            Aye

                       Alderman Impey                 Aye

     PUBLIC COMMENT

    Matt Pavlov, 130 Booth Circle, spoke publically about his displeasure to fly the state flag.  Mr. Pavlov suggested to take down the flag and put it in the museum.

    Noelle Nolan-Rider, resident of Ward 4, spoke against flying the state flag and the threats made against her on Facebook.

    CONSENT AGENDA

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to approve the Consent Agenda and Addendum with the exception of item (A-2a) on the addendum.

    Alderman Gill pulled item (A-2a) to discuss allowing First Baptist Church of Ocean Springs the use of the Ocean Springs Civic Center to hold a church service on November 4th, 2017.

    Motion was made by Alderman Gill, seconded by Alderman Cox and unanimously carried to accept item (A-2a) with the addition of allowing First Baptist Church of Ocean Springs the use of the Civic Center on Sunday, November 4th, 2017, to the Temporary Dedication of Land for Public Use between First Baptist Church of Ocean Springs and the City of Ocean Springs during the Peter Anderson Festival on November 3 – 4, 2017. (Exhibit A-2a)

    DEPARTMENT REPORTS

    Community Development & Planning:

    The Planning & Grants Administrator gave an update on the Porter Avenue Project. (Exhibit A-3b) 

    The Planning & Grants Administrator spoke to Cynthia Sutton from the Ocean Springs Chamber of Commerce about a grant application opportunity through the Bicentennial Committee in the amount of $4000.00 to purchase rack cards, promotional items, and website work.  The Chamber is a member of that committee so the Chamber was unable to submit the application; therefore, Mrs. Sutton asked the City to do it on the Chambers behalf.  

    Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to ratify the application submitted to purchase the rack cards, promotional items, and website work on behalf of the Chamber of Commerce of Ocean Springs in the amount of $4000.00.

    Public Works:

    The Interim Public Works Director discussed the drainage issue at Fort Bayou Estates behind the Ocean Springs Nursing Home.  The Interim Public Works Director, the Building Official, and Alderman Gill spoke to the manager of the nursing home and explained to the manager that the City needs to obtain a dedicated easement from the Ocean Springs Nursing Home to the City of Ocean Springs in order for the City to be able to go on the property and do some work.  The manager of the nursing home will speak to the owner of the nursing home to see if they will entertain giving the City an easement.  The Interim Public Works Director stated if the easement is granted a survey will need to be done at an estimated cost of $2000.00.

    Motion was made by Alderman Gill, seconded by Alderman Cox and unanimously carried to spend up to $2000.00 to have the property surveyed in order to move forward with the Fort Bayou Drainage Project and easement behind the Ocean Springs Nursing Home. (Exhibit A-3a)

    Alderman Impey asked the Parks and Leisure Services Director to update the Board on the major tournament that took place at the Highway 57 Sports Complex.  The Parks and Leisure Services Director stated the tournament was an overall success despite the weather.  There were thirty six (36) teams of 7-8 year old boys of which three (3) of those teams traveled as far as Kuwait to play in the tournament.

    Alderman Cox said he and the Mayor met with the Jackson County Supervisors and the county has agreed to build the road from the maintenance shed to behind the first field at the Highway 57 Sports Complex.

    ALDERMEN’S FORUM

    Alderman Gill asked who is responsible for landscaping at the entrances to subdivisions that do not have a Civic Association or Home Owners Association.

    Motion was made by Alderman Gill, seconded by Alderman Cox and unanimously carried to have Public Works use labor at the entrances to subdivisions without a Civic Association and the Aldermen will purchase flowers and landscaping materials from their ward funds as long as it is City property.

    Alderman Gill discussed the Human Resource and Finance Committee’s becoming yearly appointments so everyone gets a chance to serve.

    Motion was made by Alderman Gill, seconded by Alderman Authement and unanimously carried to set the terms of the Human Resource and Finance Committee’s to not allow any Board member to serve more than two (2) consecutive years beginning on July 1st.

    Alderman Authement asked for an update on the trash cans that were purchased previously.  The Interim Public Works Director stated they are in the process of being installed.

    Motion was made by Alderman Authement, seconded by Alderman Bellman and unanimously carried to appoint Alderman Gill as Mayor Pro-Tem.

    Alderman Authement discussed the annual appointments that are due on June 30th, 2017.  He stated it is nothing against the current companies we currently do business with it is just out of fairness to all businesses that provide the same services.

    Alderman Impey stated he did not feel, in some cases, this is the best timing to replace some of the annual appointments such as the engineering or city attorney contracts.  The Interim Public Works Director is covered under the engineering contract and also the law firm is engaged in several legal actions that will need to be completed and needs to be considered. 

    Motion was made by Alderman Authement, seconded by Alderman Blackman to go out for RFQ’s on all annual appointments that were set to expire on June 30th, 2017.  Alderman Gill, Authement, Bellman, Cox, and Blackman voted aye and Alderman Impey voted nay.  Motion passes.

    Motion was made by Alderman Authement, seconded by Alderman Gill to rescind the previous motion to for out for RFP’s for IT services and consider giving the contract to AGJ.  Aldermen Gill, Authement, Bellman, and Blackman voted aye and Aldermen Cox and Impey voted nay.  Motion passes.

    Motion was made by Alderman Authement, seconded by Alderman Gill to enter into a contract with AGJ for IT services in the amount of $134,400.00 for Complete Care Management. Alderman Impey objected stating that he had never seen the contract and was not even aware one existed until the motion was made to accept it.  Aldermen Gill, Authement, Bellman, and Blackman voted aye and Aldermen Cox and Impey voted nay.  Motion passes.

    Alderman Cox updated the Board on the Taconi Parking.  Alderman Cox will be meeting with Joe O’Neal to address getting this done before the first day of school.  He stated the canopy can be moved at the same time the storage building is being built.  The Parks and Leisure Services Director requested to include her and several of the Parks Advisory Board members in the meeting with Joe O’Neal.  The drainage in the parking lot will have to be addressed in house to put a parking lot drain and connect it to the existing drain.

    Alderman Cox talked about the County Beach Erosion Study.  The county has paid for a study on the erosion of beach because of the amount of sand loss.  The study is not complete but the Board has asked the County to give the Mayor an update on the study.  The study is leading them to believe the loss of sand is due to run-off from the road.  The Planning & Grants Administrator asked to be included in the update because she has been working on some conceptual plans for grants.

    Alderman Blackman asked the Building Official to look into the drainage issue inside the Clear Springs development.  There is debris in the ditches and there is a smell in the ditch that is all around the property.

    Alderman Blackman asked the Interim Public Works Director to look into repairing the red light at Beachview and Government Street.  The east bound light seems to have a longer wait than the west and south bound lights.  Alderman Blackman also asked to have the light at Highway 90 and Hanshaw Road synchronized.  The Interim Public Works Director stated he had contacted MDOT about synchronizing the light and he was told they are looking into synchronizing all of their lights.

    Alderman Blackman asked the Fire Chief to look into the cost of lowering the fire class rating from a 5 to a 4.

    EXECUTIVE SESSION

    Motion was made by Alderman Blackman, seconded by Alderman Authement and unanimously carried to go into closed session to determine the necessity of remaining in executive session.

    The City Clerk returned to the meeting and announced a motion was made by Alderman Bellman, seconded by Alderman Blackman and unanimously carried to remain in executive session to discuss the JCUA update.

    Motion was made by Alderman Gill, seconded by Alderman Blackman and unanimously carried to come out of executive session and return to regular session.

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to adjourn the meeting until 6:00 p.m. on August 1, 2017.

    Meeting ended at 8:04 p.m.

     

    /s/ Shelly Ferguson                                         /s/ Shea Dobson     

    City Clerk                                                       Mayor

    8/16/2017                                                     8/16/2017

    Date                                                             Date