City of Ocean Springs

    Minutes - December 10 , 2018 - 5:30 p.m. Special Call Meeting

    SPECIAL CALL MEETING DECEMBER 10, 2018


    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call Meeting at City Hall in the City of Ocean Springs at 5:30 p.m. on December 10, 2018.  Mayor Dobson presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present was City Clerk Patty Gaston and City Attorney Kevin Melchi. 

    The Mayor called the meeting to order.

    The Special Call Meeting is for the purpose of any and all matters pertaining to Authorize demolition of structure located at 1041 Steelman Lane (Exhibit-a), Accept Hold Harmless Agreement for 1218 Harbor Drive, Ocean Springs, MS, Authorize Recess Meeting on Tuesday, December 18, 2018 to be held at the Municipal Court Room located at 3810 Bienville Blvd at 6:00 p.m., Audit Presentation by AVL, Alexander, Van Loon, Sloan, Levens, Favre, PLLC (Exhibit-d)

    The Mayor removed item (c) to be addressed at first meeting in January 2019.

    Motion was made by Alderman Cox, seconded by Alderman Blackman and unanimously carried to authorize demolition of structure located at 1041 Steelman Lane (Exhibit-a)

    Alderman Authement explained the need for a Hold Harmless Agreement for 1218 Harbor Drive, Ocean Springs, MS 39564 due to an elevated porch structure which will be built over the city sewer line. The City Attorney explained there has been an agreement worked out with the homeowner’s attorney and the City Engineer. The City Attorney stated that a permanent easement will be created for any future owners. Motion was made by Alderman Authement, seconded by Alderman Cox and unanimously carried to accept the Hold Harmless Agreement for 1218 Harbor Drive, Ocean Springs, MS 39564.

    Auditors Deborah Aiken and Kim Marmalich from AVL (Alexander, Van Loon, Sloan, Levens, Favre, PLLC) presented the FY 2016-2017 audit, ending September 30, 2017. They reported no significant weaknesses and the financial statements are materially correct. Alderman Papania asked about the compensated absences reported in the audit then asked for the city compensatory time policy, list of employees with comp time balances and a report explaining plainly to be provided to him. The auditors stated that the audit for FY 2018-2019 is expected to be easier because the new accounting system will be fully in place. The next audit, FY 2017-2018 will be completed by June 30, 2019 and will begin soon.  Motion was made by Alderman Cox, seconded by Alderman Blackman and unanimously carried to accept the FY 2016-2017 Audit.

    The Mayor and the Board of Aldermen thanked the auditors for their presentation. Alderman Impey thanked the city employees for their help with the audit.

    Motion was made by Alderman Cox, seconded by Alderman Papania and unanimously carried to adjourn the Special Call meeting.

    The meeting ended at 6:38 p.m.

     

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    City Clerk                                     Mayor

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