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    City of Ocean Springs

    Minutes - August 7, 2018 - 6:00 p.m. Regular Meeting

    REGULAR MEETING OF AUGUST 7, 2018

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on August 7, 2018.  The Mayor presiding, Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were present.  Also present was Interim City Clerk Patty Gaston and City Attorney Kevin Melchi.                     

    The Mayor called the meeting to order.

    Rev. Mike Barnett gave the invocation and the Mayor led the Pledge of Allegiance.

    ADDENDUM

    Motion was made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to add the Addendum to the Agenda.

    PRESENTATION

    Richard Eckert, Tom Adams, and Brenda Smith, all members of American Legion Post 42, presented the Mayor and Public Works Director with a certificate from the World War I Centennial Commission and the Pritzker Military Museum and Library honoring the Emile Ladnier WWI Memorial at Pershing Square in front of the Mary C. O’Keefe Arts and Cultural Center.  Commander Brenda Smith thanked the City for all of their support. (Item 3-a)    

    NEW BUSINESS and ADDENDUM

    The Mayor tabled item (4-A), An Interlocal Agreement between the City of Ocean Springs and the Board of Supervisors of Jackson County, Mississippi for the purpose of providing a more cost effective method of housing prisoners of the City at the Jackson County Adult Detention Center, until further clarification is received. (Exhibit 4-a)

    Motion made by Alderman Cox, seconded by Alderman Bellman to adopt Ordinance No. 2018-14 Amending Ordinance No. 5-1972 by Removing from the Coverage Afforded by the Civil Service System the Position of City Clerk of the City of Ocean Springs, Mississippi.  Motion passes. (Exhibit 4-b)

                       Alderman Gill                   Aye

                       Alderman Authement         Aye

                       Alderman Bellman             Aye

                       Alderman Cox                   Aye

                       Alderman Papania             Aye

                       Alderman Blackman           Aye

                       Alderman Impey               Nay

    The City Attorney stated the City’s rates with Cable One, Inc. are increasing from 3% to 5% of the gross revenue which equates to an increase of $60,000.00 per year.  The City Attorney stated AT&T is also in agreement to increase their gross revenue to 5%.  He did not have the numbers from AT&T at this time to give an estimate of the increase in revenue the City will receive.

    Motion made by Alderman Gill, seconded by Alderman Blackman to adopt an Ordinance Granting a Franchise to Cable One, Inc. to Construct, Operate, and Maintain a Cable System in the City of Ocean Springs, Mississippi; Setting Forth Conditions Accompanying the Grant of the Franchise; Providing for Regulation and Use of the System and the Public Rights-of-Way and Prescribing Penalties for the Violation of the Provisions Herein.  Motion passes (Exhibit A-1a)

                       Alderman Gill                   Aye

                       Alderman Authement         Aye

                       Alderman Bellman             Aye

                       Alderman Cox                   Aye

                       Alderman Papania             Aye

                       Alderman Blackman           Aye

                       Alderman Impey               Aye

    OLD BUSINESS

    Nikki Johns, AGJ Systems & Networks, updated the Board on the network infrastructure project. (Item 5-a)

    CONSENT AGENDA and ADDENDUM

    Motion made by Alderman Gill, seconded by Alderman Impey and unanimously carried to accept the consent agenda and addendum with the exceptions of items (j) pulled by Alderman Bellman and (6-u) pulled by Alderman Cox.

    Alderman Cox pulled item (6-u) to ask the Planning and Grants Administrator for an explanation of the changes being made to the scope of work to the Front Beach Infrastructure Stabilization Improvements Project.  The Planning and Grants Administrator explained the first step is to wait to see when the state budget gets approved to determine the exact amount the City will receive.  The Planning and Grants Administrator said once the funds get approved then she will seek concurrence to modify the scope of work to a broader area.  Alderman Gill is requesting a holistic study regarding the hydraulics.  She stated the original scope was for a specific element regarding storm runoff area and this would allow us to look for a solution for erosion along the Front Beach area as a whole.

    Motion made by Alderman Cox, seconded by Alderman Papania and unanimously carried to accept item (6-u).

    Alderman Bellman pulled item (6-j) to discuss in Executive Session.

    DEPARTMENT REPORTS

    City Clerk:

    Motion made by Alderman Cox, seconded by Alderman Blackman and unanimously carried to approve payment of the docket of claims and spread summary upon the minutes. (Exhibit 7-a)

    Fire Department:

    The Fire Chief requested "no parking” signs be placed on Minor Lane in order to allow fire trucks to get down the road in case of a fire or other medical emergency.  Alderman Authement stated he is for moving forward with an ordinance to place no parking signs on Minor Lane.  Mr. Barry Zuber thanked the Fire Chief for taking the initiative to address this serious issue. (Item 7-b)

    The Director of Human Resources discussed the upcoming medical insurance renewal issues.  The Director of Human Resources stated the City is facing a 20% increase with our medical insurance.  The Director of Human Resources said after meeting with the insurance agent, interim city clerk, the Mayor, and the Blue Cross rep for rate relief or additional options the recommendation is to change the maximum out-of-pocket from $6350.00 to $7350.00 which resulted in a 17% increase at a cost of $196,000.00.  The Director of Human Resources is proposing to pass the additional cost of $50.00 to the employees based on their insurance tier. She is also proposing to remove $75,000.00 from the Lockard funds to help cover the additional cost for medical insurance.

    Alderman Authement questioned whether or not the City could save $10,000.00 by changing the agent of record from BancorpSouth to Lockard and Williams.

    Motion made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to accept the recommendation of the Director of Human Resources to charge the employees $50.00 per month for medical insurance, based on their insurance tier, due to the increase in cost of medical insurance and to use $75,000.00 from the Lockard fund to go toward the City’s portion of the cost increase.

    Motion made by Alderman Impey, seconded by Alderman Authement and unanimously carried to appoint Lockard and Williams as the agent of record for the medical insurance. (Item 7-c)

    PUBLIC COMMENTS

    Ms. Katie Yow, 1219 Parktown Drive, came before the Board again to discuss the cleaning of the ditch behind her house.  Ms. Yow presented pictures to the Board showing where the ditch was cleaned from Highway 90 to the graveyard (3) three weeks ago.  She is requesting Public Works to clean the ditch all the way down. 

    ALDERMEN’S FORUM

    Alderman Authement said he needs to get with Public Works to discuss the bricks in the road at the cross sections.

    Alderman Authement also asked about the flower beds and beautification in preparation of Cruisin’ the Coast and the Peter Anderson Festival.

    Alderman Authement asked Mr. Chic Cody if there are any other issues to address before Cruisin’ the Coast.  Mr. Cody stated the roads on Front Beach, Government Street, and Washington Avenue need to be paved to make smooth.  Mr. Cody also asked about getting the Cruisin’ the Coast banners put up around town.

    Alderman Authement reminded everyone about the Songwriters Festival on September 22, 2018.

    Alderman Cox commented that the Songwriters Festival and Oktoberfest at the Mary C. are both on September 22, 2018.  Alderman Cox stated barricades will need to be placed at the Mary C. and he will need Public Works to assist with hanging lights in the trees with the bucket truck for the Oktoberfest Event.

    Alderman Papania asked for a status update on the lawn maintenance bids.   The Interim City Clerk stated the bids were higher than anticipated and stated Public Works could hire (3) three full time employees for the entire year and sub out the cutting of the medians and trimming the crepe myrtles and still come out even.  The funding for (3) three additional employees is not in the current budget.

    Alderman Blackman talked about how overgrown the crepe myrtles on Highway 90 from Highway 57 to Walmart are.  Alderman Blackman suggested pulling (1) one laborer from every crew in Public Works once a week to go out and cut the crepe myrtles. Alderman Cox said now that school is back in session Colonel Farragut is looking for weekend projects for ROTC to do.

    Alderman Blackman asked the Planning and Grants Administrator for an update on the Government Street Sidewalk Project.  The Planning and Grants Administrator said they did approve the supplemental agreement with D. O’Brien and they are currently waiting on approval for both submittals to mobilize at one time but she has asked them to mobilize separately for the railing.  Alderman Blackman asked the Planning and Grants Administrator to set up a meeting next week with all parties involved with this project.

    Alderman Blackman suggested Public Works do some in-house paving to get some of the small projects done even if the equipment required to do the work has to be rented.

    Alderman Blackman asked the Mayor to contact Buck Williams with Singing River Electric regarding the power outage on Sunday, July 29th.  He stated a powerline fell over Government Street in front of Knapp Road.  He would like them to know they did a great job getting things restored and back to working order in a timely manner.

    Alderman Blackman updated the Board on the status of the Singing River Electric LED lighting upgrades in part of ward 4 and all of wards 5 and 6.

    Alderman Impey reminded everyone about the Community Pep Rally on Thursday, August 9, 2018 at the Greyhound Stadium beginning at 5:00 p.m. with the pep rally starting at 7:00 p.m.

    Alderman Impey reminded everyone that August 22nd, 2018 is City Night at the Shuckers game at 6:35 p.m.

    Alderman Impey notified the Board that there is a Miracle Flight fundraiser being held at the Ryan Youth Center on Saturday, August 11, 2018 at a cost of $10.00 per ticket.

    Alderman Blackman thanked all of the City employees for all of their hard work.

    Alderman Cox reminded everyone that the Pepper Classic Golf Tournament is this weekend.

    EXECUTIVE SESSION

    Motion was made by Alderman Gill, seconded by Alderman Blackman and unanimously carried to go into closed session to determine the necessity of going into executive session.

    The Interim City Clerk returned to the meeting and announced a motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to remain in executive session to discuss personnel in the Police Department, personnel in the City Clerk’s Office, and current litigation regarding JCUA.

    Motion made by Alderman Impey, seconded by Alderman Authement and unanimously carried to approve the action of item (6-j) on the consent agenda.

    Motion made by Alderman Cox, seconded by Alderman Papania and unanimously carried to come out of executive session and return to regular session.

    Motion made by Alderman Cox, seconded by Alderman Blackman and unanimously carried to recess until 6:00 p.m. on August 21, 2018.     

    Meeting ended at 8:27 p.m.

     

    /s/ Patty Gaston                                   /s/ Shea Dobson    

    Interim City Clerk                                Mayor

    9-19-2018                                          9-19-2018

    Date                                                   Date