City of Ocean Springs

    Minutes - August 6, 2019 6:00 pm - Regular Meeting

    REGULAR MEETING OF AUGUST 6, 2019               

     

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Regular meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on August 6, 2019. The Mayor presiding, Aldermen Gill, Bellman, Cox, Papania, Blackman and Impey were present.  Also present were City Clerk Patty Gaston and City Attorney Kevin Melchi. Alderman Authement was absent.

     

    The Mayor called the meeting to order.

     

    Alderman Papania gave the invocation and the Mayor led the Pledge of Allegiance.

     

     

    ADDENDUM

     

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to accept the Addendum to the Agenda.

     

     

    OLD BUSINESS

     

    The Mayor asked the Aldermen to review the Debris Monitoring Proposals that are located in his office before the next meeting (Exhibit 4-a).

     

     

    NEW BUSINESS

     

    John Lockard with Lockard & Williams Insurance gave the Board an update for the annual Blue Cross Blue Shield (BCBS) renewal. After working closely with the Human Resources Director, they were able to reduce the annual premium increase from 25% to 20%. Unfortunately, the City has several high dollar on going claims. They are also considering increasing the out of pocket cost and copays to further reduce the cost. He said he still has yet to receive the quote from United Healthcare, but is expecting the quote to be lower than BCBS. If it is lower, he will attempt to negotiate with BCBS to lower the cost by using the quote from United. Alderman Blackman asked about a self-insured option. John replied that it may be an option in January but we are too close to open enrollment to explore that option now. Alderman Blackman asked that the Mayor follow up to see about switching to self-insuring in January or at the next open enrollment time. The Human Resources Director said another update will be given early next week in a special call to make a final decision. 

     

    The Planning & Grants Administrator explained PID: 60123170.000 is a remnant property from the annexation of the property from Jackson County. Now the property owner adjacent would like to purchase it so that their property is not land locked. Both the city and the buyer will have to get an appraisal of the property to determine the fair market value of the property. Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried toapprove the appraisal of property located at Deena Road and Jamez Drive (PID: 60123170.000) for possible sale (Exhibit 5-a).

     

    At the last meeting the Principal from Pecan Park Elementary asked the Board for a LED sign for messaging information. Motion was made by Alderman Cox, seconded by Alderman Gill and unanimously carried to approve an electronic message center sign for Pecan Park Elementary School, 504 Hanley Road (Exhibit 5-b).

     

    The City Clerk explained that rather than have to secure two quotes each time the gas tanks need to be filled, they are interested in getting a quote for a year of gasoline at market price to save in cost and time. Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to authorize to advertise for bids for fuel/diesel services for a period of one year for the Public Works, Police and Fire Departments (Exhibit 5-c).

     

     

    CONSENT AGENDA

     

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to approve the Consent Agenda except items 6-a and 6-u.

     

    The Planning & Grants Administrator explained that item 6-u needed clarification because of confusing wording. She said the Board should deny the use permit due to lack of parking documentation. Motion was made by Alderman Papania, seconded by Alderman Blackman and unanimously carried to deny the use permit for a Multi-Function Event Center at 1512 Government Street due to lack of parking documentation (Exhibit 6-u).

     

    Alderman Gill said that he disagrees with the Mayor’s veto of the Finance Committee (Exhibit 6-a). He said he wants all seven of the Aldermen to participate in the budget process. He asked that before the Mayor exercises his right to veto, he should try to broker a compromise with the Aldermen. Alderman Papania said he does not like the procedure of finding a letter in his box for the veto without much of an explanation; he would rather have a debate with the Mayor before a veto is submitted. Alderman Blackman said that when Finance Committee meetings are scheduled, the meeting notice will be posted and minutes will be taken, and then the committee will present the information to the Board as a whole. Motion was made by Alderman Impey and seconded by Alderman Blackman to confirm the veto action to disband the Finance Committee made at the July 16, 2019 Recess meeting (Exhibit 6-a). Motion was tied with Aldermen Cox, Impey and Blackman voting aye; and Aldermen Gill, Bellman and Papania voting nay. Motion passed with the Mayor breaking the tie and voting aye.

     

     

    DEPARTMENT REPORTS

     

    The Executive Assistant to the Mayor & Board said that she had received quotes from three different companies for comfort stations for Cruisin’ the Coast and the Peter Anderson Festival since they are no longer covered in our contract with Waste Pro. The best quote was provided by Jazzy John’s and would include two air conditioned luxury trailers with three stalls, one ADA compliant stall, and a full time attendant to ensure they are in working order and restocking supplies for three days for Cruisin’ the Coast and two days for the Peter Anderson Festival for up to $6,181.70. Motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to approve the Executive Assistant to the Mayor & Board, to negotiate with Jazzy John’s for up to $6,181.70 for comfort stations for Cruisin’ the Coast and the Peter Anderson Festival and using funds from Garbage and any remaining cost from the 2% funds.

     

    The Mayor said the Friends of Jackson County Animal Shelter Pets is having their annual "Paddle for Paws Poker Float” event on September 21, 2019 and they have asked the City to purchase a sponsorship. For a $500.00 sponsorship the City would get a logo on the event banner, flyers, Facebook and t-shirts.  Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to approve a $500.00 sponsorship for the Friends of Jackson County Animal Shelter Pets, a 501c3 organization, annual "Paddle for Paws Poker Float” event on September 21, 2019; bringing favorable notice of the resources and opportunities of the City of Ocean Springs (Exhibit 7-a).

     

    The Police Chief explained that he needs to be notified before events if roads need to remain closed after the scheduled ending time. He said it puts too great a stress on his department to have the time extended by several hours after the scheduled ending time, on the day of the event. He said it has been an ongoing problem after each event for several years. He then specifically asked about the upcoming Cruisin’ the Coast event. The Special Events Coordinator said it would be beneficial to have the roads closed for a minimum of two hours past the event ending time and on Friday to have the roads closed until at least 9:00 p.m. Alderman Blackman asked Public Works to make signs for the entry gates of the event that have the street opening times listed. Alderman Bellman suggested flyers with street opening times listed to be handed out at the gates. The Mayor said he would work it out. Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to approve extending road closure times for Cruisin’ the Coast 2019; Thursday until 5:00 p.m., Friday until 9:00 p.m. and Saturday until 7:00 p.m.

     

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to approve the docket of claims; the Board finds that all expenditures are appropriate and authorized by law (Exhibit 7-c).

     

    Motion was made by Alderman Blackman, seconded by Alderman Gill and unanimously carried to approve the budget report (Exhibit 7-d).

     

    The City Clerk explained that the water adjustment for 3002 Trentwood Drive has been before the Board previously, and the owner tried to get an adjustment from the pool company but they declared no fault. The owner suspects a neighbor of turning on a faucet in retaliation for a complaint and since he does not live in state it was not noticed quickly. He has paid $700.00 of his water bill in good faith that his sewer would be reviewed by the board and determined that he did not receive benefit which was due to unforseen circumstances. Motion was made by Alderman Cox, seconded by Alderman Bellman and unanimously carried to adjust the water/sewer accounts listed on Exhibit 7-e; with the finding that the customers did not receive the benefit of the utility and the excess usages were due to unforeseen circumstances.

     

     

    PUBLIC COMMENTS

     

    None.

     

     

    ALDERMAN’S FORUM

     

    Alderman Bellman asked the Mayor if he had an update on 1910 Stuart Avenue for a street light. The Mayor responded that he did not have an update but he did notify Mississippi Power.

     

    Alderman Cox asked Public Works about Pine Drive that was recently paved, and said there seems to be a new hole. The Public Works Director explained that the hole was to due to the repair a busted water line and said it would be repaired on Monday with new asphalt. Alderman Cox then thanked Public Works for the cleaning of  Fort Bayou Bridge median and several ditches, he said he had received several calls giving thanks. He then asked the Police Chief about the need for Crossing Guards with schools starting. The Police Chief said that they have them mostly covered but could still use some good applicants if anyone knows of someone that may be interested.

     

    Alderman Papania asked the Mayor to ask Mississippi Power about the LED lighting conversion project that has stalled. He specifically mentioned receiving calls from residents of Stark Bayou. He then asked the Deputy Building Official about 301 Hunter Drive who said that the resident was evicted but he was still there and the Code Enforcement Officer is reviewing the situation currently.

     

    Alderman Blackman requested consideration of extending the school zone on Hanshaw Road north up to between the railroad crossing and Bergerac Lane. He had previously spoken with the Police Chief and since the southern portion is already designated as a school zone it should be simple to extend it. He also requested adding a painted cross walk painted at Bergerac Lane and Hanshaw Road and the repainting the one at Cabildo Place and Hanshaw Road, 3-d if possible. He then said he would like to add a flashing caution light in between Bergerac Lane and Cabildo Place on Hanshaw Road. He notified Public Works that the Pedestrian Crossing Light was knocked down by a vehicle on the corner of Hanshaw Road and Old Spanish Trail and needs to be replaced as soon as possible with school starting. There was discussion as to whether the light is the City’s or Jackson County’s, he said he would check with the Jackson County Supervisor. Alderman Blackman said he has a home owner requesting a speed bump in Bienville Place to try to see if works.

     

    Alderman Bellman said that the Golf Carts driving on the road need to be reviewed to insure they are permitted and of legal use and if not, to ticket them.

     

     

    PROCLAMATION

     

    The Mayor presented a proclamation to Tracee Scott-Williams representing the United States Census and the State of Mississippi’s Outreach Efforts (Exhibit 3-a).

     

    EXECUTIVE SESSION

     

    Motion was made by Alderman Impey, seconded by Alderman Gill and unanimously carried to go into closed session to determine the necessity of going into executive session.

     

    The City Clerk returned to the meeting and announced that a motion was made by Alderman Gill, seconded by Alderman Papania and unanimously carried to remain in executive session to discuss the Chaney litigation, personnel in the Fire Department and Police Department.

     

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to come out of executive session.

     

    Motion was made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to recess the meeting until 6:00 p.m. on August 20, 2019.

     

     

    Meeting ended at 7:54 p.m.

     

     

     

    _/s/Patty Gaston _________                     __/s/Shea Dobson_________

    City Clerk                                                 Mayor

     

    _August 20, 2019_________                     _August 20, 2019_________

    Date                                                       Date