SPECIAL CALL MEETING AUGUST
it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs
met in a Special Call Meeting at City Hall in the City of Ocean Springs at 6:00
p.m. on August 30, 2018. Mayor Dobson presiding,
Aldermen Cox, Gill, Authement, Bellman, Papania, Blackman, and Impey were
present. Also present was Interim City
Clerk Patty Gaston and City Attorney Kevin Melchi.
called the meeting to order.
Special Call Meeting is for the purpose of any and all matters pertaining to FY18-19
The Mayor and Purchasing Agent gave a
summary of the proposed budget for FY18-19.
The Purchasing Agent started with the revenue
side of the General Fund. He discussed adjusting
the utility franchise charges to $880,000.00 to include the additional
$60,000.00 the City will be receiving for the lease of the tower at Dewey
Avenue Substation. The sales tax
increased to $5 million dollars which equates to a $50,000.00 increase and the
pro rata county road tax has continued to increase every year so he is
projecting this number to be $812,000.00. There are no additional fees from water and sewer until the Interim City
Clerk can review and validate the increase. The City has projected court fines at $400,000.00. Alderman Blackman asked the Interim City
Clerk to keep an eye on this number to get an idea of the progress AMS makes
with collecting unpaid fines.
The Mayor explained some of the adjustments
made to his budget for FY18-19. The Mayor
lowered the mayor’s youth Council budget to $4,000.00. He adjusted contractual services down to
$3,000.00 but the Interim City Clerk stated he needed to increase those fund
because that is the line item Mr. Chic Cody is paid from and that is not enough
to cover his cost per year. The Mayor
will increase contractual services to $8,000.00 to make sure there is enough to
cover those charges for Mr. Cody’s services. There was an allotment of $100,000.00 for annexation fees that was
removed from the budget.
The Board of Aldermen had $5000.00 in
their ward capital improvement funds last year. Those funds have been adjusted to $2,500.00 for the proposed budget and
any funds that were not spent from last year’s budget will remain in the budget
for next year.
The City Clerk’s department had an
increase in contractual services due to the City Auditor and the additional
cost required to complete the work. The
Purchasing Agent explained the computer software and support line item has
increased due to the new financial software the City is purchasing this year. The Board is considering recreating the
Cemetery Committee and having them research the area to determine whether or
not there are any plots left to sell.
Resources and Risk Management:
Human Resources’ building insurance and
liability insurance line items include the library building. The Purchasing Agent said they would like to reduce
this by $20,000.00, $17,000.00 from building insurance and $3,000.00 from
liability insurance, and take this amount out of the library millage. The cost of health insurance has increased by
$196,000.00. This will result in an
additional cost of $22,000.00 to the City after passing some of the cost on to
the employees by requiring them to pay $50.00 per month depending on their
insurance tier and using $75,000.00 from the Lockard fund.
Development & Planning:
The Planning & Grants Administrator
stated there are some errors in the UDC (Comp Plan/Ordinance Update) and
contractual line items. She said the
original UDC budget was $25,000.00 and contractual services was
$15,000.00. The Planning and Grants
Administrator is asking to put $25,000.00 in contractual services because that
is where she plans to charge all of the follow up UDC adoptions, updating of
forms, rezoning, and evaluation for FY18-19. She is also requesting $10,000.00 in the UDC line item to update the
entire map in shape files once the new zoning district is created. She also said CTA is requesting a $6,325.00
increase to help offset their additional cost for fuel and maintenance which
would bring the Transit System budget up to $70,325.00. Alderman Impey asked about the ridership
numbers for CTA. Alderman Cox and the
Mayor are going to call Kevin Coggin at CTA and discuss the cost increase.
The Building Department has reduced
their tree removal and maintenance line item by $5,000.00 bringing it to
$20,000.00 for FY18-19. Alderman Gill
asked to keep this line item at $30,000.00. He also reduced the ADA Travel/Training/Conference line item by $500.00.
The Police Department offered
$118,000.00 in savings and now it has increased to $300,000.00 in savings. The Police Chief stated he would like it in
the minutes that traditionally the Board thanks the department heads for all
the cuts they had to make. The Police
Chief stated he does not want any thanks for the second part of the cuts that
are being made. He had plans for the
correction officer positions that are being cut from the budget. He said the Sheriff has agreed to look into
hiring them for Jackson County. The
Purchasing Agent said he did not know how to budget for the housing of the
prisoners because he has not been given a daily cost per prisoner so it is not
included in this proposed budget. The
Police Chief will get these numbers for him tomorrow. Alderman Cox asked about the plan for
fuel. The Police chief said they are
talking about purchasing a 4,000 gallon tank but they do not currently have a
final dollar amount. He believes it will
cost around $50,000.00 for the tank. The
Interim City Clerk stated they are also looking into possibly adding readers to
the Fire Department and Public Works tanks also.
The Police Chief suggested getting rid
of DigiTickets to save $34,000.00 per year and go back to writing paper
tickets. The Board has recommended to
keep the DigiTickets system in place.
The Court Department did not have any significant
adjustments to their budget.
The Fire Department did not have any
significant adjustments to their budget.
Public Works Administration Department decreased
their office supply line item by $1,000.00 bringing that to $6,000.00.
The Street Department significantly
reduced their sidewalks and street panels line items. The sidewalk line item was reduced by
$8,200.00 and concrete street panels was reduced by $31,800.00.
The Drainage Department reduced the
drainage projects line item from $240,000.00 to $200,000.00.
The Parks & Recreations Department
cleaning and janitorial line item was increased to $24,000.00 because they have
absorbed the janitorial duties of the entire city. The funds for this increase came from taking
the janitorial funds from the city departments and placing it all in one line
item. She said they reduced their
chemical line item by $2,000.00, reduced their small tool and equipment by
$1,000.00, reduced their materials and supplies by $3,547.00, and they reduced
their tire and tubes line item by $2,232.00.
The Purchasing Agent explained that the
personnel services, office supplies, janitorial and cleaning supplies, gas and
oil, small tools and equipment, and materials and supplies line items have all
been removed for the Civic Center, Community Center, and the Senior Center
since the City no longer has a facilities staff.
Alderman Blackman thanked everyone for
all of their hard work and time and he really appreciate the cuts they made.
Alderman Blackman asked the Building
Official to call and get a bid to dry the wet areas, cut the membrane, and hot
weld in a new piece in the roof at the Dewey Avenue Substation.
The Purchasing Agent stated the cost
for the new computers are not in the General Fund. He is suggesting to go out for a small loan
to purchase these.
The Public Hearing for the FY2018-2019
Budget will be scheduled for Friday, September 7, 2018 and the budget will need
to be adopted on Friday, September 14, 2018.
and Beverage – 2% Funds:
The Purchasing Agent discussed the
Musco Lighting Fixtures that were purchased for $1.4 million in 2010. The City Attorney has the paperwork to see if
it is a possibility to refinance this loan. This loan is paid out of 2% funds.
Alderman Blackman stated the Board has
received an email from the engineer for the dog park. In his opinion, it was way out of line at the
cost of $166,000.00. Alderman Blackman
asked the engineer for a breakdown of bid packets. The engineer is putting these packets
together now. The Planning and Grants
Administrator stated the City did not get approved for the $25,000.00 grant for
the dog park.
Motion made by Alderman Cox, seconded
by Alderman Gill and unanimously carried to adjourn the Special Call Meeting.
ended at 7:39 p.m.
Patty Gaston___ /s/ Shea Dobson_____
City Clerk Mayor
10/3/2018________ _____ 10/3/2018__________