SPECIAL CALL MEETING AUGUST
it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs
met in a Special Call Meeting at City Hall in the City of Ocean Springs at 9:00
a.m. on August 27, 2018. Mayor Dobson presiding,
Aldermen Cox, Gill, Authement, Bellman, Papania, and Blackman were
present. Also present was Interim City
Clerk Patty Gaston and City Attorney Kevin Melchi. Alderman Impey was absent.
called the meeting to order.
Special Call Meeting is for the purpose of any and all matters pertaining to
the Radio Advertisement with Supertalk Mississippi; budget amendment to FY17-18
budget; and the FY18-19 proposed budget.
was made by Alderman Blackman, seconded by Alderman Authement and unanimously
carried to rescind the motion to spend $6,500.00 for a radio advertisement with
Supertalk Mississippi. (Exhibit a)
Interim City Clerk discussed proposed budget amendments for the current
FY2017-2018 budget. The Interim City
Clerk explained that she is proposing a reduction in revenue by $426,750.00. She said the City has currently collected
$13,387,527.00 out of the $15,026,385.00 that was budgeted leaving a current balance
of $1,638,858.00 in uncollected funds. The
Interim City Clerk is estimating the projected final for FY2017-2018 to be
Interim City Clerk commented that she had removed the $6,500.00 funds that were
to be used to pay for the radio advertisement with Supertalk Mississippi. She stated she did leave $1,000.00 in the
aldermen’s miscellaneous promotions line item to pay WAMA the donation that Alderman
Blackman said was supposed to have been included in the current budget. (Exhibit
Mayor announced we will start talking about the FY2018-2019 proposed budget by
speaking with the department heads and hearing their requests.
Building Official spoke about some items he is requesting for the Building
Department in the proposed budget for FY 2018-2019. The Building Official is requesting (3) three
radios for the Building Department as part of integrating an additional form of
communication in the amount of $7,000.00.
He is requesting a transfer switch and wiring so they can connect the
Building and Planning Building to the generator for emergency power in case of
a power outage in the amount of $9,100.00.
The Building Official is also requesting a shed for storage in the
amount of $6,000.00. The shed would be
placed on the slab behind the Building and Planning Department to store
equipment such as chainsaws, pole saws, gas cans, etc. and can also be utilized
by all departments in the City Hall complex.
He is also looking into a grant to employ an arborist up to $56,000.00
for salary and benefits. This grant
would require a 50% match of $28,000.00 from the City. The Board would like to see what the decision
is regarding the grant before making any decisions on this request.
Public Works Director said they would like to create a position in Public Works
Administration by transferring an employee who is currently in the street
department to shop maintenance basically become a yard man at the complex. This position would be responsible for
maintaining the shop. He is also
requesting (2) trucks but since they just received (1) one from the police
department they could get by with (1) one new truck in the amount of $30,000.00
for now. The Public Works Director said
they do have a couple of trucks that they plan on sending to auction.
Public Works Street Department is requesting a new boom truck for
$185,000.00. Alderman Cox asked the
Public Works Director to look into the lease purchase option. They need a new street sweeper for
$140,000.00. He is also requesting (2)
two Street Department employees (replacing one moved to administration if
approved and one additional).
Public Works Landscaping Department would like to add an additional landscaper
to help with all the flower beds and the beach area. He is having to pull someone from the street
department to assist in this department right now. The Mayor said he is trying
to come up with a program to help fund beautification.
Shop Department at Public Works is requesting a tire machine for
$14,000.00. He said we need something to
help with the big tires so no one else gets injured lifting or moving
tires. This would help will all
departments. He said they will also need
training to learn how to use it. They
would also like $5,000.00 to replace PVC lines with galvanized lines.
Drainage Department would like to add (1) one additional employee giving them a
total of (5) five in this department.
Public Works Director said they would like to get a new GPS system to start GPS
on water valves, meter boxes, and drains to determine location, depth,
etc. The old system is not
sufficient. The cost for this will run
approximately $16,000.00. Alderman
Blackman asked for the Public Works Director to look into upgrades to the
current system before spending money on a new system.
Sewer Department is requesting a replacement truck to be used for a pump
Public Works Director and the Police Chief are interested in hiring another
mechanic and splitting the cost so the police department doesn’t have to take
their police vehicles to various vendors for oil changes, tire repairs, brakes,
batteries, and other minor repairs.
Planning & Grants Administrator stated that are requesting quality, flat,
format filing cabinets for plans that they have to keep on file at an estimated
cost of $7,000.00. The Planning &
Grants Administrator said they will continue to do research to see if they can
get them at a lower cost.
Fire Chief is requesting new air packs.
The Fire Chief said he has tried for the last few years to get a grant
for new ones but has been turned down because our per capita income is too
high. He commented that the Fire
Department is in dire need for some new air packs. He is currently buying (7) seven out of this
year’s budget and is asking the Board to match his $37,000.00 which will give
him (14) new air packs. He is also
trying to get a battery powered jaws unit through a grant and has not been able
to get that grant either. He is
requesting a new battery powered jaws unit at a cost of $30,530.00. The equipment to retrofit the new fire truck
is included in the loan amount.
Parks & Recreation:
Director of Parks & Recreation is requesting (2) two additional maintenance
workers due to the loss of the inmates.
She said when that program ended she lost (8) eight inmates. Her staff has taken on more duties and are
struggling to keep up. She is also
requesting (1) one part time administrative position. She would prefer a full time admin person but
would settle for part time. The Director
of Parks & Recreation is asking to give the Mary C. additional funds to
cover the cost of (9) nine hours of janitorial needs for $6,000.00 and $1500.00
for the janitorial supplies. Alderman Blackman asked the Police Chief if he has
any contacts with Harrison County that he can speak to about the inmate
Police Chief asked for clarification on the proposed budget figure for the
police department personnel line item.
The Police Chief wanted to state he was asking for (2) two new vehicles
because that is what the finance committee agreed to do last year. The Police Chief stated he would like to
update the CAD Program upgrade in dispatch but understands if we are not able
to. The Police Chief talked about some
payroll neutral personnel requests.
These are to transfer the 5th corrections officers position
to a Lieutenant position and the correction officers, through attrition, he
would like to convert back into police work or other administrative positions
in the department when a position becomes available.
made by Alderman Cox, seconded by Alderman Papania and unanimously carried to
go into closed session to determine the necessity of remaining in Executive
made by Alderman Cox, seconded by Alderman Papania and unanimously carried to
remain in Executive Session to discuss budget concerns on job position for
Public Works Department.
made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to
come out of Executive Session.
meeting recessed for lunch at 12:00 p.m.
meeting reconvened at 1:30 p.m. Alderman
Bellman and the City Attorney did not return to the meeting after lunch.
Water Technician in water billing came to the meeting to update the Board and
discuss any issues the City has with water meters. He said Aclara came down and spent a day and
a half gathering information to take back and analyze to see what can be done
to correct the issues. Aclara is coming
back on September 10, 2018, to go over findings and implement some ways to try
to correct the issues.
Blackman said he is ready to move forward with getting this issue
resolved. He said there is a meeting
with a new company set up to discuss financing and installation cost to
determine the best way to move forward.
Cox stated as a part of the settlement with JCUA is to help with our water
system. Alderman Cox said we need to go
to JCUA and ask for help.
Interim City Clerk notified the Board that there is a $15,828.00 monthly price
increase for sewer.
Cox suggested to increase the garbage fees by $2.00 now for the months on
October 2018 thru January 2019 until this contract has been rebid and see if
the price needs to be adjusted again at that time. The City already has an ordinance in place to
increase the water and sewer rates by 3% on an annual basis. The board has agreed that the sewer rates
need to be increase by an additional 3% and $2.00 on garbage rates to begin in
Blackman talked about hiring an in-house civil engineer and split the cost in
thirds between the general, water, and sewer funds.
The rates for CTA is increasing again
this year. The Board requested the Mayor
contact Kevin Coggin at CTA to negotiate fees.
The Police Chief reminded the Human
Resources Director to cancel $14,500.00 from the City’s liability insurance for
the Police Department residential living area since they no longer have a jail. (Exhibit c)
The Board discussed meeting again on
Thursday, August 30, 2018 at 6:00 p.m. to review the FY2018-2019 Proposed
Budget with changes made prior to the Public Hearing.
The tentative date for the Public
Hearing for the FY2018-2019 Proposed Budget will be held on Wednesday,
September 5, 2018 @ 6:00 p.m.
Motion made by Alderman Cox, seconded
by Alderman Blackman and unanimously carried to adjourn the Special Call
ended at 4:03 p.m.
Patty Gaston /s/ Shea Dobson
10/3/2018 10/3/2018Date Date