Adot Pro Accessibility LinkVisit adot pro compliant version of this website
    City of Ocean Springs

    Minutes - August 21, 2018 - 6:00 p.m. Recess Meeting

    RECESS MEETING OF AUGUST 21, 2018         

    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Recess Meeting at City Hall in the City of Ocean Springs at 6:00 p.m. on August 21, 2018.  Mayor Dobson presiding, Aldermen Cox, Authement, Bellman, Papania, Blackman and Impey were present.  Also present was Interim City Clerk Patty Gaston and City Attorney Kevin Melchi.  Alderman Gill was absent.    

    The Mayor called the meeting to order.

    Alderman Papania gave the invocation and the Mayor led the Pledge of Allegiance.

    NEW BUSINESS

    Ms. Melanie Allen came before the Board representing Historic Ocean Springs Association to talk about a new piece of art to be installed at the Mary C. O’Keefe Art and Cultural Center to replace the old, aging fountain that is currently at the west end of the campus.  The fountain will be replaced with a lighted sculpture "Poly-Illumination” by artists Bryan Milling & Colin McQuilkin of Ocean Springs.  Ms. Allen is requesting the assistance from Public Works and the City Electrician to install the sculpture.  Ms. Allen said HOSA would like to fill the bricked circle area in with compacted soil and cement.  HOSA plans to unveil the sculpture at the end of September.  Ms. Allen also stated the City will need to amend their insurance policy to cover the sculpture that is valued at $12,000.00. (Exhibit 3-a)

    ADDENDUM

    Motion was made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to add the Addendum to the Agenda.

    NEW BUSINESS continued

    Ms. Bonita Coleman, Ph.D., Superintendent of the Ocean Springs School District, came before the Board to answer any questions they may have regarding the budget the Ocean Springs School District FY 18-19 Budget as presented.   

    Motion made by Alderman Blackman, seconded by Alderman Impey and unanimously carried to accept the Ocean Springs School District FY 18-19 Budget. (Exhibit 3-b)

    The Mayor moved item (3-c) to later in the meeting to allow all parties involved time to arrive.

    Motion made by Alderman Cox, seconded by Alderman Authement and unanimously carried to execute Memorandum of Understanding between Jackson County, Mississippi and the City of Ocean Springs, Mississippi for Assistance with Drainage Work off Highway 90, Near Oak Cove Condos, Within the City. (Exhibit 3-d)

    Motion made by Alderman Cox, seconded by Alderman Authement and unanimously carried to adopt the Resolution of the Board of Aldermen of Ocean Springs, Mississippi Approving Memorandum of Understanding between Jackson County, Mississippi and the City of Ocean Springs, Mississippi for Assistance with Drainage Work off Highway 90, Near Oak Cove Condos. (Exhibit 3-e)

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-16 an Ordinance Adopting the 2017 Edition of the National Electrical Code.  Motion passes with the following vote. (Exhibit 3-f)

                    Alderman Gill                       Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-17 an Ordinance Adopting the 2018 Edition of the Existing Building Code.  Motion passes with the following vote. (Exhibit 3-g)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-18 an Ordinance Adopting the 2018 Edition of the International Fuel Gas Code.  Motion passes with the following vote. (Exhibit 3-h)

                    Alderman Gill                       Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-19 an Ordinance Adopting the 2018 Edition of the International Plumbing Code.  Motion passes with the following vote. (Exhibit 3-i)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-20 an Ordinance Adopting the 2018 Edition of the International Property Maintenance Code.  Motion passes with the following vote. (Exhibit 3-j)

                    Alderman Gill                       Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-21 an Ordinance Adopting the 2018 Edition of the International Building Code.  Motion passes with the following vote. (Exhibit 3-k)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-22 an Ordinance Adopting the 2018 Edition of the International Fire Code.  Motion passes with the following vote. (Exhibit 3-l)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-23 an Ordinance Adopting the 2018 Edition of the International Mechanical Code.  Motion passes with the following vote. (Exhibit 3-m)

                    Alderman Gill                       Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    Motion made by Alderman Blackman, seconded by Alderman Impey to Adopt Ordinance No. 2018-24 an Ordinance Adopting the 2018 Edition of the International Residential Code for One- and Two-Family Dwellings. Motion passes with the following vote. (Exhibit 3-n)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    OLD BUSINESS

    Motion made by Alderman Authement, seconded by Alderman Cox to Adopt Ordinance No. 2018-25 an Amendment to the Code of Ordinances, the City of Ocean Springs, Mississippi Prohibiting Parking or Standing Vehicles on Minor Lane.  Motion passes with the following vote. (Exhibit 4-a)

                   Alderman Gill                        Absent

                       Alderman Authement                  Aye

                       Alderman Bellman                      Aye

                       Alderman Cox                             Aye

                       Alderman Papania                       Aye

                       Alderman Blackman                   Aye

                       Alderman Impey                         Aye

    CONSENT AGENDA and ADDENDUM

    Motion was made by Alderman Impey, seconded by Alderman Cox and unanimously carried to approve the Consent Agenda and Addendum with the exception of items (o) pulled by the Mayor and item (n) pulled by Alderman Authement.

    The Mayor tabled item (o) to allow time for more research on this agreement from 1999 to convey the AT&T tower site at 503 Dewey Avenue to the City.  The Mayor and Board of Aldermen agree there are a lot of questions that need answers before approving this item. (Exhibit 5-o)

    Alderman Authement pulled item (n) to discuss the wording of the Resolution to Temporarily Allow the Sale and Consumption of Alcoholic Beverages on Public Property for the Duration of the 2018 Peter Anderson Festival.  Mr. Chic Cody asked for the word sale be removed from the resolution to protect our businesses downtown from anyone setting up on the streets to sale alcohol.

    Alderman Blackman tabled item (n) until the wording can be looked into more closely.

    NEW BUSINESS

    The City Planner updated the Board regarding an appeal of the Zoning and Adjustments Board recommendation to deny the request for a variance at the property located at 1216 Iberville Drive. The request for a variance was submitted in conjunction with a lot split application to create (2) two lots.  The City Planner explained the width of the property is 175’ which is not sufficient to split the lot according to the code for R-1 Single Family zoning district which has a standard requirement of 100’ width per lot.  The variances requested are necessary in order for the lot split to be possible.   The applicants are requesting a 5% variance for proposed Parcel A allowing only 95’ of frontage on Iberville Drive and a 20% variance for proposed Parcel B allowing for only 80’ of frontage on Iberville Drive.  Both of the lots would far exceed the minimum area for the R-1 district but insufficient in the 100’ minimum frontage requirement.

    Mr. Donovan Scruggs gave a PowerPoint presentation as to why he believes the request for variance should be granted. Mr. Scruggs said both of these lots are more than ½ acre in size which are larger than most of the lots on Iberville Drive between Vermont and Sunset Drive.  Mr. Scruggs said (12) twelve of the (29) twenty-nine lots do not meet the minimum requirements of the R-1 district.

    Alderman Papania asked Mr. Scruggs if he can reconfigure the lot.  Alderman Papania also stated it is the Board’s responsibility to stick to this ordinance.

    The Planning and Grants Administrator said the variance is the only denial right now.  She said once the variance issue is decided then they will address the lot split. This request has only been heard by the Zoning and Adjustments Board and not the Planning Commission.

    Motion made by Alderman Cox, seconded by Alderman Impey to allow for the 5% variance and the 20% variance and allow it to go before the Planning Commission.  This motion failed with Aldermen Cox and Impey voting Aye and Aldermen Authement, Bellman, Blackman, and Papania voting Nay.

    Motion made by Alderman Authement, seconded by Alderman Bellman to uphold the recommendation of the Zoning and Adjustments Board for 1216 Iberville Drive.  Motion passes with Aldermen Authement, Bellman, Papania, and Blackman voting Aye and Aldermen Cox and Impey voting Nay. (Exhibit 3-c)

    DEPARTMENT REPORTS

    Mayor:

    Motion made by Alderman Papania, seconded by Alderman Impey and unanimously carried to allow El Roi Ministries, a registered 501(c)3 tax exempt organization in the state of MS, the temporary use of City owned tables, chairs, and labor to deliver the equipment for the Rally for Recovery Event to advance the civic, social, cultural, and moral welfare of the City. (Exhibit 6-a)

    City Clerk:

    Motion made by Alderman Impey, seconded by Alderman Authement and unanimously carried to approve payment of the docket of claims and spread summary upon the minutes. (Exhibit 6-b)

    Public Works:

    The Public Works Director discussed the bids received for the Grounds Maintenance Bids.  The Public Works Director stated they could hire (3) three additional employees for a little less money than the City would pay a contractor to cut the grass (3) three times a month.  The Public Works Director would prefer to hire the (3) three additional employees that he could be used in different areas throughout the year and hire a contractor to cut the medians and trim the crepe myrtles.  Alderman Papania has asked to see a copy of the bids. Alderman Blackman is requesting a breakdown of current scope of what they cut and whether or not they will honor these prices if the scope of work changes. (Item 6-c)

    Community Development and Planning:

    The Planning and Grants Administrator gave an update on the status of the Government Street Sidewalk and Pedestrian Bridge Project.  She said that due to the duration of the project and amount of Federal funding that was available any additional costs the City will not have a match and will be responsible for incurring 100% of the increased cost.  The Planning and Grants Administrator stated she, the Mayor, and Alderman Blackman met with MDOT and the engineers and have been in discussions with the contractors and the decision is to take out that small section of the boardwalk, a quantity reduction only, from the contract which would reduce the amount of quantity of the boardwalk and pilings associated with that section of the boardwalk.  She also said MDOT will only approve this if the City commits to implement this portion of the boardwalk with local funds.  The Planning and Grants Administrator is requesting approval for (2) two things. One is to approve the supplemental agreement #2 for BKI and documentation of the commitment to implement that section of the boardwalk once the project is finished so we can free up and get the contractor to mobilize.

    Motion made by Alderman Blackman, seconded by Alderman Papania and unanimously carried to approve and move forward with supplemental agreement #2 for BKI.

    Motion made by Alderman Blackman, seconded by Alderman Cox and unanimously carried to commit to completing the scope work for the pedestrian boardwalk as a part of the Government Street Improvement Project. (Exhibit 6-d)

    Building Department:

    The Building Official updated the status of the property located at 110 Yellowstone Circle.  The Building Official came to the Board on April 17, 2018 to was granted approval to obtain quotes to clean the property which is a planted property that is not being maintained.  The owner of the house is deceased and deeded the property to the father who lives in Texas. The Building Official is asking for help from the attorney to draft a letter to Dr. Ariello to notify him that the Board has voted to move forward with cleaning the property.  The Mayor said to move forward with getting the quotes to clean the property.  The Building Official stated he will send Dr. Ariello a courtesy letter notifying him the Board has agreed to move forward with obtaining quotes to clean the property. (Item 6-e)

    PUBLIC COMMENT

    None.

    ALDERMEN’S FORUM

    The Mayor thanked the City Hall staff for all of their hard work over the last few weeks with the audit and preparing the budget.

    Alderman Authement asked for an update on the fire pits. The Building Official said he spoke to Mr. Tim King yesterday.  Mr. King said he has an updated contract from the City, he has received the purchase order, he has most of the upper portions formed, and he was planning on doing the foundations this week but the rain has hindered his progress.

    Alderman Bellman asked what the status is on the golf cart registration stickers.  He was told they have been delivered and City Hall is set up to sell them.

    Alderman Cox said the County approved the agreement for housing the prisoners at their meeting on Monday.  Alderman Cox stated we need to move forward with approving the agreement that was presented at the previous meeting.

    Motion made by Alderman Cox, seconded by Alderman Blackman and unanimously carried to move forward with the Memorandum of Understanding with the county to house the prisoners at the Adult Detention Center in Jackson County, Mississippi at $35.00 per day and continue discussions for a discounted rate.

    Alderman Blackman said Tim and Lisa Wold reached out to him about doing a Thanksgiving dinner for all First Responders in Jackson County at the Ocean Springs Civic Center on Thanksgiving Day.

    Motion made by Alderman Blackman, seconded by Alderman Papania and unanimously carried to allow Tim and Lisa Wold the use of the Ocean Springs Civic Center on Thanksgiving Day with no City involvement or use of City employees, other than anyone who wants to volunteer, to cook Thanksgiving Dinner for all First Responders in Jackson County. 

    Alderman Impey reminded everyone about the Ocean Springs night at the Shuckers game tomorrow night.

    Alderman Impey asked AGJ to look into a solution for the audio issues on our livestream.  He received a quote from AGJ so he will forward that to the Mayor and Board to review.

    Alderman Impey asked for feedback from the Board regarding promoting the City with participating with a day long talk show with Supertalk in the amount of $6,500.00 on the Friday before the Peter Anderson Festival.

    Motion made by Alderman Impey, seconded by Alderman Blackman and unanimously carried to accept the proposal from Supertalk for the statewide broadcast on the first Friday in November for the amount of $6,500.00.

    Alderman Cox talked about a call he received about some tree limbs hanging real low on Holcomb Boulevard. He was told school buses and a moving truck have had issues getting through this area.  The Public Works Director said he will get them cut tomorrow.

    Alderman Impey commended the officers for how they handled the situation that took place on CCC Camp Road.

    Motion made by Alderman Impey, seconded by Alderman Authement and unanimously carried to adjourn the meeting until 6:00 p.m. on September 4, 2018.

    The meeting ended at 8:07 p.m.

     

    /s/ Patty Gaston                                            /s/ Shea Dobson                

    Interim City Clerk                                          Mayor

    9-19-2018                                            9-19-2018    

    Date                                                                Date