City of Ocean Springs

    Minutes - April 2, 2020 Special Call Meeting

    SPECIAL CALL MEETING APRIL 2, 2020


    Be it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs met in a Special Call meeting at City Hall in the City of Ocean Springs at 5:00 p.m. on April 2, 2020.  The Mayor presiding, Aldermen Cox, Authement, Blackman and Impey were present. Let the minutes reflect that Aldermen Gill, Bellman and Papania are attending this meeting by telephone pursuant to Section 25-41-5 of the Mississippi Code. Let the minutes also show that there is a speakerphone in the meeting room and that all those present are able to hear Aldermen Gill, Bellman and Papania. Also present were City Attorney Nicole Sullivan, City Clerk Patty Gaston, Deputy City Clerk Vicky Hupe, Police Chief Mark Dunston, Fire Chief Derek McCoy, Planning & Grants Administrator Carolyn Martin, Building Official Darrell Stringfellow, Public Works Director Allan Ladnier, Parks & Recreation Director Geri Straight, Human Resources & Risk Management Director Mindy McDowell and Executive Assistant to the Mayor & Board Meggan Brown.

    Let the minutes reflect that proper notice of the meeting was provided to all Aldermen via email and that the notice was posted at City Hall and online within one hour of the meeting being called.

    No public were physically present due to local state of emergency proclaimed by Mayor Dobson on Monday, March 16, 2020. The meeting was made available to the public via live stream.

    The Mayor called the meeting to order.

    The Special Call Meeting is for the purpose of any and all matters pertaining to the discussion of COVID-19 and the adoption of a resolution authorizing a Memorandum of Agreement (MOU) for Monster Ditch No. 1 (Exhibit 2).

    Motion was made by Alderman Impey and seconded by Alderman Blackman to accept the agenda.

    The motion carried with a roll call vote as follows: 
     
       Alderman Gill                    Aye
       Alderman Authement        Aye
       Alderman Bellman            Aye   
       Alderman Cox                   Aye
       Alderman Papania             Aye
       Alderman Blackman         Aye
       Alderman Impey               Aye

    Alderman Papania said the MOU will allow the City to move forward with the Monster Ditch bank stabilization to minimize future erosion. Motion was made by Alderman Papania and seconded by Alderman Cox to adopt the resolution authorizing a MOU for Monster Ditch No. 1 (Exhibit 2).

    The motion carried with a roll call vote as follows: 
     
       Alderman Gill                    Aye
       Alderman Authement        Aye
       Alderman Bellman            Aye   
       Alderman Cox                   Aye
       Alderman Papania             Aye
       Alderman Blackman         Aye
       Alderman Impey               Aye

    The City Attorney reviewed the Governor’s Executive Order 1466 related to the COVID-19 pandemic. She explained that if you are not an essential worker, getting supplies or exercising, Mississippi residents should remain at home. She reiterated the importance of social distancing and the six foot rule, even in essential businesses. She said groups need be limited to ten or less people. The boat launches will remain open and the sidewalk along the beach will remain open even though the beach will be officially closed. She said that the Executive Order does not include a curfew which will be up to the municipality, the Aldermen stated they were not in favor of implementing a curfew at this time.
     
    Alderman Impey asked the Mayor about implementing the Administrative Leave Policy for city employees. The Mayor responded that those that can work from home are already doing so and using personal leave to make up any differences in hours worked. The Public Works Director said he would like to put his department on a weekly split shift similar to what has been done by Jackson County and the City of Biloxi. The Mayor and Aldermen agreed that something should be done but not sure that a split shift is the solution. The Mayor suggested staggering the clock in and out times with cleaning the area in between. Alderman Blackman suggested a seven day work week, with four days on and four days off, to split the Public Works Department. Aldermen Blackman and Impey stressed that those working from home and available for the normal eight hour shift, should be getting paid for the full eight hours without taking personal leave. It was further discussed that the essential employees that can work from home, will be eligible for administrative leave but the essential employees that cannot do their jobs from home, will not be eligible. The City Attorney said that according to the Executive Order all jobs that can be done at home, should be working from home. The Human Resources Director said that if employees are at home on administrative leave, they will need to be available to be called into work.

    Motion was made by Alderman Impey and seconded by Alderman Blackman to implement the Administrative Leave Policy city-wide at the discretion of the Department Heads to determine who can work from home.

    The motion carried with a roll call vote as follows:    
       Alderman Gill                    Aye
       Alderman Authement        Aye
       Alderman Bellman            Aye   
       Alderman Cox                   Aye
       Alderman Papania             Aye
       Alderman Blackman         Aye
       Alderman Impey               Aye

    Alderman Impey asked the Police and Fire Chiefs if any supplies are needed. The Fire Chief responded that he sent a request to Jackson County EOC for supplies, the first responders are Tier 2, they should be getting some supplies today and have received some N95 mask already.

    Motion was made by Alderman Impey and seconded by Alderman Blackman to adjourn the Special Call meeting.

    The motion carried with a roll call vote as follows: 
     
       Alderman Gill                    Aye
       Alderman Authement        Aye
       Alderman Bellman            Aye   
       Alderman Cox                   Aye
       Alderman Papania             Aye
       Alderman Blackman         Aye
       Alderman Impey               Aye

    The meeting ended at 6:02 p.m.


     /s/Patty Gaston      04/21/2020                 /s/Shea Dobson    04/21/2020 
    City Clerk                 Date                          Mayor                         Date