SPECIAL CALL MEETING
OF APRIL 16, 2018
it remembered that the Mayor and Board of Aldermen of the City of Ocean Springs
met in a Special Call meeting at City Hall in the City of Ocean Springs at 5:30
p.m. on April 16, 2018. The Mayor presiding,
Aldermen Cox, Authement, Bellman, Papania, Blackman, and Impey were
present. Also present was City Clerk Shelly
Ferguson and City Attorney Kevin Melchi. Alderman Gill was absent.
purpose of the Special Call Meeting is to discuss any and all matters
pertaining to city capital projects including but not limited to; water and wastewater facilities plan;
Colonial Estates water system; Ocean Springs Nursing Home drainage ditch; Sunplex
tank painting; Highway 57 Sports Complex and FY2017-2018 city auditor contract.
Compton, owner of Compton Engineering, gave a PowerPoint presentation on the
Water and Wastewater Facilities Plan.
Compton said the deadline for submitting a loan application for water is May 1stand May 25th for wastewater. He said submitting a loan application does
not commit the City to anything it is just the next phase of the process. Mr. Compton would like to submit the loan application
for $5 million for both projects. The
City is not committing any funds during this phase. The City does not commit any funds until
Papania asked Mr. Compton if the City had the funds to do the water and sewer
for the whole city what would the cost be. Mr. Compton replied the cost would be approximately $20 million.
City Clerk stated the Board would have to raise water and sewer rates by 2% per
$1 million loaned to the City.
made by Alderman Impey, seconded by Alderman Blackman to authorize Compton
Engineering to submit applications for water and wastewater loans to the
state. Aldermen Authement, Bellman, Cox,
Blackman, and Impey voting aye and Alderman Papania voting nay. Motion passes.
Mayor asked Mr. Foster for an update on the Colonial Estates water system. Mr. Foster stated JCUA said August is the
anticipated date for their line to become active. Mr. Foster said it will be a lot less
expensive for the city if we wait until then to tie into JCUA’s line. The City will provide the tap.
easement paperwork for the Ocean Springs Nursing Home drainage ditch was filed
last week. Mr. Foster is requesting a
cost estimate from McClain’s Tree Service for some trees that need to be cut
before work can begin. The ditch has already
been surveyed. The easement is 20 foot
Mayor asked about the Sunplex water tank painting project. The City Clerk stated the Board needs to
decide if they want to accept or reject the bids that were received. She said the bids were $120,000.00 over
budget. The City Clerk said the funds will
have to come out of water ending balance to pay for the difference. The City is required by the Health Department
to have this tank painted by February. Alderman
Blackman asked if the Board wanted to wait to decide to award in this fiscal
year or redo next fiscal year due to bids being over budget. Mr. Foster said the apparent low bidder does
not want to start painting the tank until September due to weather conditions
so the City could choose to award the bid but the work would not start until
Duggan from Compton Engineering presented drawings of design for new structures
at the Highway 57 Sports Complex.
made by Alderman Blackman, seconded by Alderman Impey and unanimously carried
to authorize Compton Engineering to prepare construction documents to bid out
the Highway 57 Sports Complex concession renovations and bathroom expansions.
Director of Parks and Recreation along with Compton Engineering gave a status update
of Taconi parking lot improvement project and basketball court.
Director of Parks & Recreation gave an update on status of the Freedom
Field light project and the possibility of a rubberized walking track. She also talked about paving a grassy area on
Vancleave Avenue for additional handicap accessible parking.
Board has requested the City Attorney to speak with Alexander, Van Loon, Sloan,
Levens, Favre, PLLC, Certified Public Accountants & Business Consultants,
about their request for additional fees to the original contract.
made by Alderman Impey, seconded by Alderman Blackman and unanimously carried
to adjourn the meeting.
meeting ended at 6:52 p.m.
Shelly Ferguson /s/
4/18/2018 4/18/2018Date Date