City of Ocean Springs

    Agenda and Addendum - May 5, 2020 Regular Meeting

    REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    May 5, 2020 – 6:00 p.m. City Hall

    1.    CALL TO ORDER

    2.    INVOCATION AND PLEDGE OF ALLEGIANCE

    3.    PRESENTATION & PROCLAMATIONS
    a) Insurance Renewal Update – Scott Lemon
    b) Peace Officers Memorial Day May 15, 2020 and National Police Week May 10-16, 2020 (Exhibit 3-b)
    c) Professional Municipal Clerk Week May 3-9, 2020 (Exhibit 3-c)

    4.    OLD BUSINESS
    a) Close Public Hearing and Vote - 709 Church Street, PID# 60119116.000 - Roger & Vicki Applewhite – Requesting a lot split (Exhibit 4-a)
    b) Close Public Hearing and Vote - 1110 Government Street, PID# 61190006.000 – Jordan Nicaud - Requesting a Conditional use Permit (CUP) to allow dedicated parking spaces to be further than the required 300 foot radius  (Exhibit 4-b)
    c) Close Public Hearing and Vote - 8900 Old Spanish Trail – Spanish Cove SD – Elliott Land Development, LLC – Requesting Final Plat approval for a 29 lot subdivision zoned as R3, located on PID#s 60135060.000, 60135060.020, and 60135060.030 (Exhibit 4-c)
    d) Close Public Hearing and Vote - 1151 Robinson Street, PID# 60119545.010 – Centennial Plaza – Chris Cosper – Requesting Sketch Plat & Final Plat approval for a 3 lot minor subdivision (Exhibit 4-d)
    e) Close Public Hearing and Vote - Bills Avenue Subdivision – Little Bluff, LLC – Requesting front yard variances for a 23 lot subdivision to allow for building residences around trees and to allow for rear parking (Exhibit 4-e)
    f) Close Public Hearing and Vote - Bills Avenue Subdivision – Little Bluff, LLC – Requesting Final Plat approval for a 23 lot subdivision (Exhibit 4-f)
    g) Close Public Hearing and Vote – 1126 Iberville Drive - Joshua Adams – Request for Certificate of Appropriateness (COA) for an exterior renovation and modifications (Exhibit 4-g)
    h) Close Public Hearing and Vote – 616 Porter Avenue – Big Yella, LLC – Request for a COA for an exterior addition and renovation (Exhibit 4-h)

    5.    NEW BUSINESS
    a) Adopt Ordinance abolishing municipal Election Commission and establish intent to enter into an agreement with Jackson County Election Commission  (Exhibit 5-a)
    b) Adopt Joint Resolution between Ocean Springs, Gautier, Pascagoula and Moss Point requesting COVID-19 relief funds to Municipalities (Exhibit 5-b)
    c) Discussion of MDOT Highway 90 expansion
    d) Discussion of extending City Engineering Contracts

    6.   CONSENT AGENDA * All matters listed under Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
    Mayor:
    a) Adopt Resolution extending Proclamation of local emergency regarding the Novel Coronavirus Disease (COVIC-19) outbreak (Exhibit 6-a)
    City Clerk:
    b) Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 6-b)
    c) Ratify check to Community Bank of MS in the amount of $186,254.65 for vehicle loan payments (Exhibit 6-c)
    d) Ratify check to AT&T in the amount of $90.96 for Community Center internet April 11 – May 10, 2020 (Exhibit 6-d)
    e) Authorize license changes for 7 users for added security-AGJ $147.00/month (Exhibit 6-e)
    f) Accept April 2020 Aged Receivable Report for Utility Billing (Exhibit 6-f)
    g) Authorize Butler Snow to file Continuing Disclosure Statement for FY19 mandated by the Securities and Exchange Commission regarding the city’s bond issue for a fee of $3,000.00 (Exhibit 6-g)
    h) Approve Minutes: Regular Meeting April 7, 2020 (Exhibit 6-h)
    i) Approve Minutes: Special Call Meeting April 20, 2020 (Exhibit 6-i)
    j) Approve Minutes: Recess Meeting April 21, 2020 (Exhibit 6j-)
    Fire Department:
    k) Authorize to accept donation of Whirlpool Washer and Dryer from Lowe’s Home Improvement Gautier (Exhibit 6-k)
    Human Resources:
    l) Social Media Policy (Exhibit 6-l)
    m) Human Resources Action Items (Exhibit 6-m):
              Supervision & Finance:
              a) Authorize removal of Purchasing/Accounting Assistant Marissa Jones from probationary status to full time status effective immediately
              Fire Department:
              b) Authorized removal of Lieutenant’s Brent Mitchell, Jacob Jones and Brandon Bloodworth from probationary status to full time status effective April 19, 2020
              Public Works:
              c) Authorize removal of Drainage Laborer Ryan Hollingsworth from probationary status to full time status effective April 17, 2020  
    Grants Administration:
    n) Authorization to execute contract with Christian Preus and modification of budget as described; MDOT TIP STP-0357-00(018)/LPA108104-711000 City-Wide Wayfinding Study (Exhibit 6-n)
    o) Authorize to execute contract with Brown, Mitchell & Alexander for preliminary engineering services; MDOT TIP STP-9065-00(004) LPA108084-701000 Ocean Springs Road Reconstruction Phase I (Exhibit 6-o)
    Building Department:
    p) Approve demolition of structure at 818 Handy Avenue (Exhibit 6-p)

    7.   DEPARTMENT REPORTS
    Mayor: 
    a) Discussion of Parks & Recreation Summer Camp 2020 program and discuss Public Works split-shift schedule during COVID-19 pandemic (Exhibit 7-a)
    b) Discussion of approving Special Event Permit for "Seniors of 2020 Parade” (Exhibit 7-b)
    City Clerk:
    c) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 7-c)
    d)   Accept Monthly Budget Report (Exhibit 7-d)
    e) Authorize Budget Amendment – transfer $1,200 from Street Department Vehicle to Public Works Administration Vehicle and Authorize the purchase of vehicle (Exhibit 7-e)
     

    8.    ALDERMEN’S FORUM

    9.    EXECUTIVE SESSION
     
     
    RECESS UNTIL 6:00 P.M. on Tuesday, May 19, 2020

    ADDENDUM TO REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    MAY 5, 2020 – 6:00 p.m. at City Hall


    1)  NEW BUSINESS
    Documentation for Agenda Item 5-d Discussion of Extending Engineering Contracts – Brown, Mitchell & Alexander (Exhibit A-1a) and Overstreet & Associates (Exhibit A-1b)

    2) CONSENT AGENDA
    Human Resources Action Items (Exhibit A-2)
    Police Department:
    a) Authorize employment of Garrett Chisum, Patrolman Recruit, effective May 11, 2020; $13.95 hourly rate; pending successful completion of all pre-employment requirements
    b) Authorize employment of Charles "Trey” Smith, Patrolman Recruit, effective May 21, 2020; $13.95 hourly rate; pending successful completion of all pre-employment requirements

    3) DEPARTMENT REPORTS
    Planning Department:
    a)  Discussion of Accepting Donation of Trailer from Keep Mississippi Beautiful (Exhibit A-3a)