City of Ocean Springs

    Agenda and Addendum - July 16, 2019 - 6:00 p.m. Recess Meeting

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    July 16, 2019 – 6:00 p.m. at City Hall


    1. CALL TO ORDER


    2. INVOCATION AND PLEDGE OF ALLEGIANCE


    3. PRESENTATION
           a) Census Bureau Complete Count Committee – Scott Stradtner


    4. OLD BUSINESS
           a) Appoint Mayor Pro-Tempore
           b) Discussion of filling vacancies of Planning Commission and Tree Protection Committee


    5. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
       Mayor:
           a) Adopt Resolution of the City of Ocean Springs, MS to Request Aid from Jackson County for Purchase of Materials Necessary to Install Water Along Bills Avenue (Exhibit 5-a)
           b) Approve Special Event Coordinator, Chic Cody to begin raising funds for Cruisin’ The Coast 2019 (Exhibit 5-b)
           c) Approve to waive rental fee of $200.00 for the Ryan Youth Center on Friday, July 19, 2019 for Krewe Unique a non-profit 501c3 organization (Exhibit 5-c)
           d) Approve Special Event Permit Application for the 41st Annual Peter Anderson Festival; Scheduled for Saturday, November 2, 2019 until Sunday, November 3, 2019 from 9:00 a.m. until 5:00 p.m.; Washington Avenue from Hwy. 90 to Joseph Street, Government Street from Washington Avenue to Magnolia Street, and Porter Avenue from Washington Avenue to City Hall; Overtime cost for City Employees maybe incurred (Exhibit 5-d)
           e) Approve Run/Walk Permit Application for the Memorial 5K Walk/Run for Msg. Sean M. Cooley; Saturday November 9, 2019 from 9:00 a.m. until 1:00 p.m.; at the Ocean Springs Beach at Fort Maurepas; No cost incurred by the City (Exhibit 5-e)
       City Clerk:
           f) Approve Minutes: Recess Meeting June 18, 2019 (Exhibit 5-f)
           g) Approve Minutes: Special Call Meeting June 27, 2019 (Exhibit 5-g)
           h) Accept Land Patent No 89174 (Exhibit 5-h)
       Police Department:
           i) Accept Monthly Police Department Report for June 2019 (Exhibit 5-i)
       Fire Department:
           j) Accept Monthly Fire Department Report for June 13 – July 11, 2019 (Exhibit 5-j) 
       Human Resources/Risk Management (Exhibit 5 – k, l, m, n, o):
           k) Authorize employment of Demarion Williams, Patrolman, effective July 22, 2019; $14.50 hourly rate with increase to $15.38 hourly rate (Patrolman Step One) in October 2019 when Step Scale goes into effect; pending successful completion of all pre-employment requirements
           l) Authorize promotions to Captain, Lieutenant, and Sergeant to fill vacancies due to the retirement of Captain Spiriti:
    Promote: Lt. Ryan Lemaire to the rank of Captain, $52,000 annual salary (Captain Step One)
    Promote:  Sgt. Josh Fox to the rank of Lieutenant, $20.91 hourly rate (Lieutenant Step One)
    Promote:  Patrolman Nicole Shavers to the rank of Sergeant, $19.23 hourly rate (Sergeant Step One)
    Effective date for promotional pay is August 10, 2019; probation period six months; will not be eligible for a Step Scale increase until October 2020
           m) Authorize removal of Laborer C Giuseppe Cigliola from probationary status to full time status effective July 14, 2019
           n) Authorize development of a Public Works Yardman position to assist with the monitoring of the dumpsters and upkeep of the facility grounds; full time; $7.25 - $8.37 hourly rate
           o) Authorize employment of Myikel Marks, Maintenance Worker, effective July 27, 2019; $12.00 hourly rate; pending successful completion of all pre-employment requirements
       City Engineer:
       Public Works:
       Community Development & Planning:
           p) Authorize to Execute Contract – J.E. Borries, Inc. in the amount of $92,850.00; Tidelands Project – FY15-P501-14OS Old Fort Bayou Greenway Phase I (Exhibit 5-p)
           q) Approve Tax Exempt Application – Post Construction – 4010 Bienville Boulevard (Exhibit 5-q)
           r) Authorize to Execute Contract Amendment with Compton Engineering, Inc. for the Services Related to Five Applications for Available Katrina Disaster Recovery Funds (KCDBG) to Include Additional Environmental Assessments (Exhibit 5-r)
       Planning Commission:
       Zoning & Adjustment Board:
       Historic Preservation Commission:
           s) Approve Certificate of Appropriateness for the construction of a new dwelling – 310 Shearwater Drive; PID # 60130620.000 (Exhibit 5-s)
           t) Approve Certificate of Appropriateness for the construction of a new dwelling and a storage building at 701 General Pershing Avenue; PID# 60137060.000 (Exhibit 5-t)
           u) Approve Certificate of Appropriateness for the construction of a driveway and parking area at 916 State Street; PID# 60119582.000 (Exhibit 5-u)
           v) Approve Certificate of Appropriateness for the construction of a patio and accessory storage building at 1303 Bowen Avenue; PID# 60137078.000 (Exhibit 5-v)
       Building Department:
           w) Approve Tree Protection Committee meeting minutes from July 9, 2019 (Exhibit 5-w)
           x) Approve Code Enforcement Report through July 12, 2019 (Exhibit 5-x)
       Parks & Recreation:
           y) Approve to waive fee for a benefit tournament at the Ocean Springs Sports Complex with use of four softball fields; Scheduled on Saturday, August 10, 2019; All proceeds benefiting Austin Conner (Exhibit 5-y)
       City Attorney:    


    6. DEPARTMENT REPORTS
       Mayor:  
           a) Discussion of setting guidelines for Special Event Permits and Run/Walk Permits (Exhibit 6-a)
       City Clerk: 
           b) Approve payment: Docket of Claims and spread summary on the Minutes (Exhibit 6-b)
           c) Authorize credit in the amount of $86.00 for water billing at 219 Washington Avenue due to unforeseen circumstances and the customer didn’t receive benefit of the utility because of City error
       Police Department:
           d) Accept Police Captain Vince Spiriti’s retirement effective July 31, 2019 and Allow purchase of his duty weapon for $1.00; Serial #BFHB563 (Exhibit 6-c)
       Fire Department:
       Human Resources/Risk Manager:
       City Engineer:
       Public Works:
           e) Approve Waterline Extension for 3601 Knapp Road; Allow Property Owner to pay for half of the cost of material for extension (Exhibit 6-d)
       Community Development & Planning:
       Planning Commission: 
       Building Department:
       Parks & Recreation:
           f) Accept Art & Culture Coordinator Steve Burtt retirement effective October 31, 2019 (Exhibit 6-e)
       City Attorney:


    7. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
          • Please identify yourself before speaking into the microphone.


    8. ALDERMEN’S FORUM


    9. EXECUTIVE SESSION


    ADJOURN UNTIL 6:00 P.M. on August 6, 2019

     ADDENDUM TO RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN ? CITY OF OCEAN SPRINGS
    July 16, 2019 – 6:00 p.m. at City Hall


    1)  NEW BUSINESS

           a) Discussion of a Resolution to Prioritize Projects Eligible for Money from the Gulf Coast Restoration Fund


    2) CONSENT AGENDA

       Mayor:
           a) Replace Agenda item 5 – a with: Adopt Resolution of the City of Ocean Springs, MS to Request Aid from Jackson County for Purchase of Materials Necessary to Provide Water Along Bills Avenue (Exhibit A – 2a)

       City Clerk:
           b) Approve Reverse Auction for Purchase of Public Works Street Sweeper

       Human Resources:
           c) Authorize the Mayor to execute the Workforce Development Training Agreement for FY 19-20 with the MS Gulf Coast Community College and the MS Community College Board (Exhibit A – 2c)
           d) Accept resignation of Police Lieutenant James Billingsley, effective July 26, 2019; authorize to begin the process of filling the vacant position (Exhibit A – 2d)
            e) Authorize Police Department promotions to Lieutenant and Sergeant to fill vacancies due to the resignation of Lieutenant James Billingsley:
    Promote:  Sgt. Steven Dye to the rank of Lieutenant, $20.91 hourly rate (Lieutenant Step One)
    Promote:  Patrolman Christopher Bryan to the rank of Sergeant, $19.23 hourly rate (Sergeant Step One)
    Effective date for promotional pay is August 10, 2019; probation period six months; will not be eligible for a Step Scale increase until October 2020 (Exhibit A – 2e)


    3) DEPARTMENT REPORTS

    Parks & Recreation:
           a) Discussion of Dog Park