City of Ocean Springs

    Agenda and Addendum - February 4, 2020 Regular Meeting

    REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN – CITY OF OCEAN SPRINGS
    February 4, 2020 – 6:00 p.m. City Hall

    1. CALL TO ORDER

    2. INVOCATION AND PLEDGE OF ALLEGIANCE

    3. PUBLIC HEARING
         a) Ordinance: An Amendment to the Unified Development Code to amend the definitions of the UDC related to flood hazard terminology and to amend UDC sections related to flood control within Chapter 4, Section 14, Flood Damage Protection (Exhibit 3-a) < >
         b) Ordinance: An Amendment to the Unified Development Code amending Table 3.2 B (Dimensional standards for mixed use and non-residential zoning districts) in Section 3.3.2 (Exhibit 3-b)
         c) Ordinance: An Amendment to the Unified Development Code amending Table 4.2 (Applicability of  landscape standards by base zoning district) in Section 4.10.2 (Exhibit 3-c)
         d) Conditional Use Permit – Parking lot for Macedonia Baptist Church on the East side of Martin Luther King, Jr. Avenue, opposite Dr. Jesse L. Trotter Street; PID 60119326.000; Applicant – Raymond Lang (Exhibit 3-d)

    4. PRESENTATION
         a) Lighthouse Academy for Dyslexia – Traci Barrientos

    5.   CONSENT AGENDA * All matters listed under Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
    Mayor:
         a) Approve Special Event permit application for Multiple Sclerosis; with date change to Saturday, March 7, 2020 from 8:00 a.m. to 12:00 p.m.; at Fort Maurepas; no cost to the City , applicant pays associated event cost (Exhibit 5-a)
         b) Approve Run/Walk permit application for Multiple Sclerosis; with date change to Saturday, March 7, 2020 from 10:00 a.m. to 12:00 p.m.; Beach pathway; no cost to the City , applicant pays associated event cost (Exhibit 5-b)
         c) Approve Run/Walk permit application for Crawfish Cooking Competition; Saturday, May 23, 2020 from 8:00 a.m. to 6:00 p.m. at Fallo-Pleasant Parking Lot; no cost to the City, applicant pays associated event cost – applicant must pay $500.00 deposit due 4 weeks before the event to be refunded if lot is in its original condition by May 24,2020 (Exhibit 5-c)
    City Clerk:
         d) Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 5-d)
         e) Ratify check to Sutton Everett for $153.00 for advanced per diem for Valor Program (Exhibit 5-e)
         f) Approve Minutes: Recess Meeting January 21, 2020 (Exhibit 5-f)
         g) Approve Minutes: Special Call Meeting January 29, 2020 (Exhibit 5-g)
    Fire:
         h) Authorize to accept donation in the form of material and labor, for a spray in bed liner on Unit F2, in the combined amount of $500.00 from Mike Roush, English Color and Johnny Pitalo, Pitalo’s Automotive (Exhibit 5-h)
    Human Resources:
         i) Authorize out of state travel for Human Resources/Risk Management Director to attend National ADA Symposium May 10-13, 2020 in Kansas City, Missouri (Exhibit 5-i)
         j) Human Resources Action Items (Exhibit 5-j):
             Police Department:
             a) Authorize transfer of Police Officer Mellanie Hammond from full-time employment to Part-Time Police Officer status, $13.00 hourly rate, effective February 18, 2020; authorize to begin the process of filling the vacant position
             b) Authorize employment of Cody Gill, Part-Time Police Officer, $13.00 hourly rate, effective on or about February 5, 2020, pending successful completion of all pre-employment requirements
             c) Accept resignation of Probationary Police Officer Paris Griffin, effective January 28, 2020; authorize to begin the process of filling the vacant position
             Fire Department:
             d) Authorize employment of lateral transfer Samantha Guthrie, Firefighter, Step 4, $13.51 hourly rate; effective February 8, 2020; one year probationary status, pending successful completion of all pre-employment requirements
             e) Authorize employment of lateral transfer David Gonzales, Firefighter, Step 1, $12.35 hourly rate; effective February 9, 2020; one year probationary status, pending successful completion of all pre-employment requirements
             Public Works:
              f) Authorize employment of Cody Hickman, Street Laborer, Step 1, $12.00 hourly rate; effective February 5, 2020; one year probationary status, pending successful completion of all pre-employment requirements
             Building Department:
             g) Accept resignation of Building Office Administrator Ashlee LaFont, effective February 13, 2020; authorize to begin the process of filling the vacant position
             Parks & Recreation:
              h) Accept termination of Probationary Parks Employee #2432, effective January 27, 2020; authorize to begin the process of filling the vacant position
               i) Accept termination of Probationary Parks Employee #2400, effective January 29, 2020; authorize to begin the process of filling the vacant position

    Community Development & Planning:
         k) Authorize for Wade Morgan to attend out of state conference February 6 to 8, 2020 – Seaside Institute workshop on alternative transportation technology in Seaside, FL; no cost (Exhibit 5-k)
         l) Authorize to execute Development Agreement for administration and engineering activities for available Katrina Disaster Recovery Funds: R-109-282-05-KCR – Bills Avenue Water and Sewer Improvement Project (Exhibit 5-l)
    Building Department:
         m) Authorize to advertise for the open TPC member position in Ward 1 (Exhibit 5-m)
         n) Accept Tree Protection Committee meeting minutes from January 28, 2020 (Exhibit 5-n)
         o) Accept Code Enforcement Report through January 31, 2020 (Exhibit 5-o)
    Parks & Recreation:
         p) Approve Facility Use Agreement for Gay-Lemon Football Field for Ocean Springs Girls Lacrosse; waive all court usage fees from January 14, 2020 until May 14, 2020 (Exhibit 5-p)

    6.   DEPARTMENT REPORTS
     Mayor:
     City Clerk:

    a) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 6-a)
    b) Accept Monthly Budget Report (Exhibit 6-b)
    c) Discussion of riding the City Mardi Gras float for Day Parade February 8, 2020 and Night Parade February 21, 2020 and authorization to purchase $1,500.00 for throws (Exhibit 6-c )
     Police Department:
    d) Discussion of radio contract with Motorola (Exhibit 6-d)
      Fire Department:
     Human Resources/Risk Manager:
     City Engineer:
     Public Works:
     Community Development & Planning:
     Building Department:
     Parks & Recreation:
     City Attorney:

    7. PUBLIC COMMENT: Please identify yourself before speaking. The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and business owners.

    8. ALDERMEN’S FORUM

    9.  EXECUTIVE SESSION
     
    RECESS UNTIL 6:00 P.M. on February 18, 2020

    ADDENDUM TO REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
      February 4, 2020– 6:00 p.m. at City Hall

    1) NEW BUSINESS
    a) Discussion to adopt Resolution Transportation Improvements Program (TIP) Project – Ocean Springs Road Groveland Road intersection improvements and HAWK Pedestrian Crossing Signal Hanshaw Road @ Bienville Place Subdivision  (Exhibit A – 1a)

    2) CONSENT AGENDA
    Mayor:
    a) Adopt Resolution authorizing acceptance of 1989 Lowboy Trailer as a donation from Jackson County Road Improvement Department and Authorize the Mayor to execute the Purchase and Sale Agreement Serial# 1CDL2923KA003620 (Exhibit A – 2a)
    b) Authorize $200.00 donation from Ward 2 Alderman Rickey Authement ward funds to MLK Wild Day to offset cost of the community event (Exhibit A – 2b)
    c) Approve Run/Walk permit application for Jim Franks Fun Run – American Fisheries Society; Saturday, February 29, 2020 from 8:00 a.m. to 12:00 p.m.; Beach Pathway 5K; no cost to the City , applicant pays associated event cost (Exhibit A – 2c)
    d) Authorize the Mayor to execute Temporary Dedications of Land for Public Use at 1515 Government Street (Exhibit A – 2d)

    Community Development & Planning:
    e) Authorize to award Bills Avenue Water and Sewer Improvement project to Graham Construction, Inc. per recommendation from Compton Engineering (Exhibit A – 2e)
    f) Authorize the Mayor to execute closing documents for sale of PID #60123170.000 and schedule closing (Exhibit A – 2f)

    3) DEPARTMENT REPORTS
    Mayor:
    a) Discussion of changing March Recess Meeting date due to St. Patrick’s Day (Exhibit A – 3a)
    b) Discussion of waiving $200.00 rental fee of Community Center Saturday, September 12, 2020 for the Ocean Springs Branch of Jackson-George County Regional Library System (Exhibit A – 3b)
    City Clerk:
    c) Authorize the Mayor to execute contract with Overstreet & Associates for the Seven Lift Stations Project (Exhibit A – 3c)
    d) Amendment to Docket of Claims for INV0003254 written to Fred Cody Jr. changed to Jackson George Regional Library (Exhibit A – 3d)
    Parks & Recreation:
    e) Discussion of date of Fireworks Show

    4) EXECUTIVE SESSION
    a) Update and discussion on pending litigation, to include The Sands v. City of Ocean Springs, and Illanne, et al. v. City of Ocean Springs