City of Ocean Springs

    Agenda – March 18, 2020 - 6:00 p.m. Recess Meeting

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    March 18, 2020 – 6:00 p.m. at City Hall


    1. CALL TO ORDER

    2. INVOCATION AND PLEDGE OF ALLEGIANCE

    3. PUBLIC HEARING
    a) Adoption of a Redevelopment Plan and creation of Tax Increment Financing program (Exhibit 3-a)

    4. PRESENTATIONS
    a) Friends of the Ocean Springs Dog Park

    5. NEW BUSINESS
    a) Discussion of COVID-19 event cancellations and refunds through March 2020 (Exhibit 5-a)

    6. CONSENT AGENDA* Consent Agenda – All matters listed under Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
    Mayor:
    a) Approve Special Event permit application for the 27th Spring Arts, Herb and Garden Festival on Saturday, March 28th until Sunday, March 29, 2020 at 9:00 a.m. until 4:00 p.m.; Beginning at L& D parking lot and Washington Ave. from railroad tracks to Porter Ave. and Government Str. To Bellande Ave. and Robinson Str. From Church Str. To Cash Alley; No vehicle or golf carts allowed; overtime cost may be incurred by the City (Exhibit 6-a)
    b) Approve Special Event permit application for Northwood Church Park Party on Saturday, April 18, 2020 at 10:00 a.m. until 2:00 p.m.; at Little Children’s Park;  no cost to the City, applicant pays associated event cost (Exhibit 6-b)
    c) Approve Special Event permit application for ART SEEN Benefit for the Water Anderson Museum of Art on Saturday, May 4, 2020 at 7:00 p.m. until 12:00 a.m.; at WAMA;  no cost to the City, applicant pays associated event cost (Exhibit 6-c)
    City Clerk:
    d) Authorize Mayor to execute agreement with MS Power for lighting upgrade for Ward 3 (Exhibit 6-d)
    e) Approve Minutes: Regular Meeting March 3, 2020 (Exhibit 6-e)
    f) Accept Minutes: Finance Committee Meeting March 3, 2020 (Exhibit 6-f)
    g) Accept Minutes: Finance Committee Meeting March 11, 2020 (Exhibit 6-g)
    Police Department:
    h) Accept Monthly Police Department Report for February 2020 (Exhibit 6-h)
    i) Authorize out of state travel for employees # 2352 and #2353; March 22-25, 2020 in Dallas, TX for ROCIC Spring Conference; Expenses are budgeted (Exhibit 6-i)
    j) Authorize out of state travel for Employee #1634; March 30 – April 3, 2020 in Decatur, GA for Foundations of Intelligence Analysis Training; expenses are budgeted (Exhibit 6-j)
    k) Adopt Resolution to extend school speed zone near Oak Park Elementary (Exhibit 6-k)
    Fire Department:
    l) Accept monthly Fire Department Report for February 2020 (Exhibit 6-l)
    m) Authorize out of state travel for Fire employees #1608 and #2070; May 10-15, 2020 in College Station, TX for Industrial Firefighter Training; No cost to the City, hosted by Chevron Pascagoula Refinery (Exhibit 6-m)
    Human Resources/Risk Management
    n) Accept Minutes: Human Resources Committee Meeting February  26, 2020 (Exhibit 6-n)
    o) Authorize to declare computer asset #7384 serial #9ZF17V1 and computer asset #2918 serial #JJCFQW1 as obsolete/surplus and no value to the City; remove from City’s inventory and dispose (Exhibit 6-o)
    p) Human Resources action items (Exhibit 6-p ):
           a. Authorize transfer of Senior Records Clerk Mandy Phillips to Police Research Analyst, Grade 8, Step 5, $16.58 hourly rate; effective April 4, 2020; six month probation
           b. Authorize employment of William Martin, Part-Time Warrants Officer, $13.00 hourly rate, effective on or about March 18, 2020, pending successful completion of all pre-employment requirements
           c. Authorize promotion of Firefighter Keith Guice to the rank of Lieutenant, Step 1, $15.44 hourly rate, effective March 21, 2020, six month probation; authorize to begin the process of filling the vacant position
           d. Authorize employment of Darla Jourdan, Building Office Administrator, Grade 7, Step 1,  $14.59 hourly rate, effective or about March 18, 2020, twelve month probation, pending successful completion of all pre-employment requirements
           e. Accept resignation of Code Enforcement Officer Richard Hart, effective March 26, 2020; authorize to begin the process of filling the vacant position
    Community Development & Planning:
    q) Adopt Resolution to coordinate and acknowledge the Keep Ocean Springs Beautiful Committee and to adopt the proposed by-laws (Exhibit 6-q)
    r) Authorize to execute development agreement for available Katrina Disaster Recovery Funds: R-109-282-07-KCR – Parktown stormwater, drainage, and road improvements (Exhibit 6-r)
    s) Authorize to execute development agreement for available Katrina Disaster Recovery Funds: R-109-282-08-KCR – Fort Bayou stormwater and sewer system improvements (Exhibit 6-s)
    Building Department:
    t) Approve bid for tree trimming various roads in the City after complaints from motorist (Exhibit 6-t)
    u) Accept Building Department February 2020 Permit Report (Exhibit 6-u)
    v) Accept Tree Protection Committee meeting minutes from March 2, 2020 (Exhibit 6-v)
    w) Accept Tree Protection Committee meeting minutes from March 10, 2020 (Exhibit 6-w)
    x) Approve Code Enforcement Report through March 12, 2020 (Exhibit 6-x)
                 
    7. DEPARTMENT REPORTS
    Mayor:  
    a)  Discussion of Ordinances related to tree protection and Tree Protection Committee
    City Clerk: 
    b)  Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 7-b)
    Police Department:
    Fire Department:
    Human Resources/Risk Manager:
    City Engineer:
    Public Works:
    c)  Discussion of awarding the grounds maintenance contracts for Highway 90 median and Highway 90 Safety Complex (PD, FD, Civic Center, Vietnam Memorial, and Dog Park) to Grass Masters Lawn Service, LLC. For a period of one year for a total of $40,360.00 (Exhibit 7-c)
    Community Development & Planning:
    Planning Commission:
    Building Department:
    d)  Appeal of TPC denial of tree removal at 1219 Porter Ave. by Donnie McClain; denied due to not meeting the criteria of removal (Exhibit 7-d)
    e)  Appeal of TPC denial of tree removal at 400 Maginnis Ave. by David Tyndall; denied due to not being in the footprint of the site plan (Exhibit 7-e)
    Parks & Recreation:
    City Attorney:

    8. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.

    9. ALDERMEN’S FORUM

    10. EXECUTIVE SESSION


    ADJOURN UNTIL 6:00 P.M. on April 7, 2020