City of Ocean Springs

    Agenda – January 7, 2020 – 6:00 p.m. Regular Meeting

    REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN – CITY OF OCEAN SPRINGS
    January 7, 2020 – 6:00 p.m. City Hall

    1. CALL TO ORDER

    2. INVOCATION AND PLEDGE OF ALLEGIANCE

    3. PUBLIC HEARING
        a) Ordinance: An Amendment to the Unified Development Code Amending Table 3.1 (Base Zoning Districts) in Section 3.3 (Exhibit 3-a)
        b) Ordinance: An Amendment to the Unified Development Code Amending Section 2.34.3A of Chapter 2 Regarding Exemptions to Non-Residential and Multi-Family Design Review (Exhibit 3-b)
        c) Zoning Change from CH (Regional Commercial) to CMX-2 (Community Commercial District) for 2123-2151 Government Street; Applicant – William Burgin/Artifex DBD, LLC (Exhibit 3-c)

    4. PRESENTATION
        a) Security Update AGJ – Melvin Chipley

    5. OLD BUSINESS
        a) Discussion of Highway 57 Sports Complex additional parking construction – professional services proposal from Compton Engineering, Inc. (Exhibit 5-a)
        b)  Discussion of agreement with Compton Engineering for transfer of data rates (Exhibit 5-b

    6.   CONSENT AGENDA * All matters listed under Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion. There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
        Mayor:
        a) Authorize Executive Assistant to Mayor and Board Meggan Brown to attend Leadership Jackson County 2020 program and authorize payment of tuition $1,300.00 (Exhibit 6-a)
        b) Adopt a Resolution recognizing Municipal Government Week, January 20-26, 2020 (Exhibit 6-b)
        c) Approve Run/Walk permit application for 23rd Kelsey Williams 10k Winter Classic, GC Running Club; Saturday, January 18, 2020 from 9:00 a.m. to 10:30 a.m.; YMCA route begin and end at Pine Avenue; no cost to the City , applicant pays associated event cost (Exhibit 6-c)
        d) Approve Run/Walk permit application for Valentine’s 8k Run, GC Running Club; Saturday, February 1, 2020 from 9:00 a.m. to 10:30 a.m.; beach route begin and end at Fort Maurepas; no cost to the City , applicant pays associated event cost (Exhibit 6-d)
        e) Approve Special Event permit application for Multiple Sclerosis Ocean Springs; Saturday, March 14, 2020 from 8:00 a.m. to 12:00 p.m. at Fort Maurepas; no cost to the City, applicant pays associated event cost (Exhibit 6-e)
        f) Approve Run/Walk permit application for Walk for Multiple Sclerosis, National Multiple Sclerosis Society; Saturday, March 14, 2020 from 10:00 a.m. to 12:00 p.m.; Beach Pathway; no cost to the City , applicant pays associated event cost (Exhibit 6-f)
        g) Approve Run/Walk permit application for 12th Annual 5k R.A.C.E., Rotary Club of Ocean Springs; Saturday, October 17, 2020 from 5:00 p.m. to 9:00 p.m.; Rotary Route start Porter Avenue to Mary C. O’Keefe; no cost to the City , applicant pays associated event cost (Exhibit 6-g)
        City Clerk:
        h) Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 6-h)
        i) Authorize Mayor to execute SpyGlass Snapshot Audit Agreement (Exhibit 6-i)
        j) Ratify check to Jackson County Tax Collector for $9.00 for Title application for Sweeper Truck (Exhibit 6-j)
        k) Ratify check to MS Department of Revenue for $32.00 for tag renewals units PD900 and PD1005 (Exhibit 6-k)
        l) Ratify check to Future Design Group for $8,250.00 for website development (Exhibit 6-l)
        m) Approve Minutes: Regular Meeting December 3, 2019 (Exhibit 6-m)
        n) Approve Minutes: Recess Meeting December 17, 2019 (Exhibit 6-n)
        Fire:
        o) Authorize Battalion Chief Brad Chennault to attend Leadership Jackson County 2020 program and authorize payment of tuition $1,300.00 from fire training budget (Exhibit 6-o)
        Human Resources: (Exhibit 6-p)
           Supervision & Finance:
           a) Authorize removal of Accountant Kelly Riff from probationary status to full time status effective immediately
           Police Department:
           b) Authorize removal of Patrolman Dimitrius Cruz from probationary status to full time status effective immediately
           c) Authorize removal of Patrolman Heather Skinner from probationary status to full time status effective immediately
           d) Authorize employment of Chadwick Cashin, Part-Time Patrolman, $13.00 hourly rate, effective on or about January 8, 2020, pending successful completion of all pre-employment requirements
           Fire Department:
           e) Accept resignation of Firefighter Torrey Johnston, effective December 19, 2019; authorize to begin the process of filling the vacant position
           Public Works:
           f) Authorize transfer of Sewer Department Laborer Martin Hubbard to Street Department Laborer at current rate of pay; authorize to begin the process of filling the vacant position
        Public Works:
        q) Adopt Resolution to accept 1989 Mack truck vehicle VIN# 2M2N277Y4KC008453 from Jackson County (Exhibit 6-q)
        Community Development & Planning:
        r) Authorization to request project activation – FY20 Study/Tech Report Group – Downtown OS Traffic/Travel/Parking Study – MDOT Transportation Improvements Program (TIP) Federal Surface Transportation Program (STP) (Exhibit 6-r)
        s) Authorization to request project activation – FY20 Study/Tech Report Group – South Ocean Springs Road/Steelman Lane Study – MDOT Transportation Improvements Program (TIP) Federal Surface Transportation Program (STP) (Exhibit 6-s)
        t) Concurrence with Selection Committee Recommendation for Preliminary Engineering Consultant Services for Brown, Mitchell, & Alexander and authorize to negotiate a contract – STP 9065-00(004) LPA 108084-701000 Ocean Springs Road Reconstruction Phase I (Exhibit 6-t)
        u) Authorize Wade Morgan to attend out of state conference (Annual Planning Association) April 25-28, 2020 in Houston, TX (Exhibit 6-u)
        Planning Commission:
        v) Approve application for Residential Short Term Rental permit – 115 Winchester Drive PID:60128290.020 (Exhibit 6-v)
        Building Department:
        w) Accept Tree Protection Committee meeting minutes from December 30, 2019 (Exhibit 6-w)
        x) Accept Code Enforcement Report through January 3, 2020 (Exhibit 6-x)
        Parks & Recreation:
        y) Approve Facility Use Agreement for Halstead Tennis Courts for Ocean Springs School district; waive all court usage fees from February 2020 until May 2020 (Exhibit 6-y)

    7. DEPARTMENT REPORTS
        City Clerk:
        a) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Docket to be provided before meeting)
        b) Accept Monthly Budget Report – to be provided before meeting
        c) Authorize adjustment of water/sewer accounts due to a finding that the customers did not receive the benefit of the utility and the excess usages were due to unforeseen circumstances (Exhibit 7-c )
        Police Department:
        d) Discussion of radio contract
        e) Discussion of Relay App

    8. PUBLIC COMMENT: Please identify yourself before speaking. The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and business owners.

    9. ALDERMEN’S FORUM

    10.  EXECUTIVE SESSION
        a)  Personnel in Fire Department

     
    RECESS UNTIL 6:00 P.M. on January 21, 2020