City of Ocean Springs

    Agenda - September 5, 2017 - 6:00 p.m. Regular Meeting

    September 5, 2017 – 6:00 p.m.


    1.      CALL TO ORDER

    2.     ROLL CALL

    3.     PROCLAMATION

    a)      Chic Cody Day - July 17, 2017 (Exhibit 3-a)

    4.     NEW BUSINESS

    a)      Ocean Springs School District FY17-18 Budget (Exhibit 4-a)

    b)      Discussion concerning the request to adding an all female parade immediately following the Ocean Springs Carnival Association Mardi Gras Night Parade – Heather Eason (Exhibit 4-b)

    c)      Discussion concerning request for relief from excessive water bill which occurred due to a break in a pipe in June at 3416 Government Street – Alderman Gill (Exhibit 4-c)

    5.     OLD BUSINESS

    a)      Discuss noise created by Cross Fit Gym at 1316 Government Street – Ronald Vincent (Exhibit 5-a)

    b)      Adopt An Amendment to Chapter 14, Article I, Section 14-8 of the Code of Ordinances for the City of Ocean Springs, Mississippi Requiring Stop Signs at the intersection of General Pershing Avenue and Bowen Avenue (Exhibit 5-b)

    c)      Adopt Resolution of the City of Ocean Springs, Mississippi to make all of Government Street East of Ward Avenue a No Passing Zone (Exhibit 5-c)

    d)      Discussion on reconsidering the Geotour contract for the Geocache program

    6.     PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

    7.     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)      Authorize the Mayor to sign the revised Memorandum of Agreement with Colonial Estates #3 Water System, Inc., to purchase water upon availability for a minimum period of sixty (60) consecutive months (Exhibit 7-a)

    City Clerk:

    b)      Approve Minutes:  Recess Meeting August 15, 2017 (Exhibit 7-b)

    (To be distributed prior to the meeting on Tuesday, September 5, 2017)

    c)     Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-c)

    d)     Authorize to schedule public hearing for September 19, 2017 at 6:00 p.m. to adopt Resolution and Order adopting the Uniform Assessment Schedule for motor vehicles (Exhibit 7-d)

    e)     Approve Special Event Permit Application for the OSHS Homecoming Parade on Wednesday, September 20, 2017, from 4:45 p.m. – 7:00 p.m., using approved parade route (Exhibit 7-e)

    f)      Approve Run/Walk Permit Application for the Gulf Coast Running Club Ocean Springs Bridge 8K & ½ Mile Run/Walk to be held on Saturday, September 16, 2017, from 8:00 am to 9:30 am; Front Beach Pathway and Bridge run only; not cost incurred by the city (Exhibit 7-f)

    g)     Approve Run/Walk Permit Application for the Tunnel to Towers Biloxi 5K Run/Walk to be held on Saturday, September 16, 2017, from 5:30 p.m. to 7:00 p.m.; to begin near Fort Maurepas and end at Margaritaville in Biloxi; no cost incurred by the city (Exhibit 7-g)

    h)     Approve Run/Walk Permit Application for the MARDET Association 5K for 9/11 Event to be held on Saturday, September 9, 2017 from 6:00 a.m. to 10:00 a.m., bridge run only; no costs incurred by the city (Exhibit 7-h)

    i)       Approve request from Meghan Nuchereno to waive the rental fees for the use of the Ocean Springs Community Center on Tuesday, October 17, 2017, to host a Sophia’s Wish to Walk fundraiser (Exhibit 7-i)

    j)       Authorize to advertise for loan to purchase computer hardware components for the replacement of the VoIP Phone System (Exhibit 7-j)

    Police Department:

    k)      Authorize removal of Patrolman Mellanie Hammond from probationary status to full-time status effective immediately (Exhibit 7-k)

    Fire Department:

    l)       Approve and authorize the Mayor to execute the renewal of the lease agreement with Acadian Ambulance Service, Inc. in the amount of $700.00 each month ending December 31, 2018 (Exhibit 7-l)

    Human Resources/Risk Management:

    City Engineer:

    Public Works:

    m)    Authorize removal of Justin Gibbs from probationary status to full-time status effective September 6, 2017  (Exhibit 7-m)

    n)     Authorize to hire Jonathan Wise, Street Department Laborer Class C; $12.50 hourly rate: effective September 6, 2017; one-year probationary status; pending successful completion of all pre-employment requirements (Exhibit 7-n)

    o)      Authorize to advertise in-house for Sewer Pump Attendant; $15.00 - $16.50 hourly rate; for one on one training with Darrell Keith Baily, Jr. prior to him retiring from the City on October 20, 2017; title and rate change will not be effective until October 21, 2017 (Exhibit 7-o)

    Community Development & Planning:

    p)      Authorize to award the bid for the Porter Avenue Infrastructure Project – STP-0967-00(001) LPA/105963-701000 to Lane Construction Company in the amount of $872,271.30 as recommended by Neel-Schaffer, Inc. pending MDOT concurrence (Exhibit 7-p)

    q)      Ratify Agreement Execution for the Urban Forest Challenge Grant "OS Inventory, Maintenance, and Planning” through the MS Forestry Commission to receive $4000.00 with an in-kind match of $4,000.00 (Exhibit 7-q)

    Building Department:   

    r)       Authorize to advertise for bids for the Dewey Avenue Substation Roof System (Exhibit 7-r)

    s)      Accept Tree Protection Committee Meeting Minutes from August 22, 2017 (Exhibit 7-s)

    t)       Accept Code Enforcement Report through September 1, 2017 – (Exhibit 7-t)

    Parks & Leisure Services:

    u)      Approve the Facility Use Agreement to allow the Ocean Springs Coast Soccer Club the use of Gaye Lemon Football Fields based on availability beginning August 21, 2017 through June 30, 2018 (Exhibit 7-u)

    v)     Approve the Facility Use Agreement to allow the Ocean Springs Baseball Organization the use of  Highway 57 Sportsplex, Alice Street and Pine Street based on availability beginning August 14, 2017 through July 31, 2018 (Exhibit 7-v)

    w)    Approve the Facility Use Agreement to allow the Ocean Springs Adult Softball the use of Gaye Lemon Softball Fields from August 22, 2017 through November 14, 2017 (Exhibit 7-w)

    City Attorney:

    Facilities:

    H.R. Committee:

    Finance Committee:

    8.      DEPARTMENT REPORTS

    Mayor:      

    City Clerk:  

    Police Department:

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:

    Public Works:

    Community Development & Planning:

    Building Department:

    Parks & Leisure Services:

    City Attorney:

     Facilities:

     H.R. Committee:

     a)   Approve the revised job description for Public Works Director and salary range of $60,000-

     $65,000 annually; approve request to reinstate coverage afforded by the Civic Service System

     as recommended by the H. R. Committee; authorize to begin the process to fill the vacant

     position (Exhibit 8-a)

    b)      Adopt an Ordinance Repealing Ordinance No. 2015-12 and to Reinstate the Coverage Afforded by the Civil Service System to the Position of Public Works Director of the City of Ocean Springs, Mississippi (Exhibit 8-b)

    Finance Committee:  

    9.      ALDERMEN’S FORUM

     10.  EXECUTIVE SESSION

      

    RECESS UNTIL 6:00 P.M. on September 19, 2017