City of Ocean Springs

    Agenda - September 3, 2019 6:00 pm Regular Meeting

    REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    September 3, 2019 – 6:00 p.m. at City Hall

    1. CALL TO ORDER

    2. INVOCATION AND PLEDGE OF ALLEGIANCE

    3. OLD BUSINESS
           a) Discussion of FY 2020 Budget – Patty Gaston
           b) Fuel Supply Delivery Bid for fuel/diesel services for a period of one year for Public Works, Police and Fire Departments (Exhibit 3-b)
           c) Shade Structure for MLK Jr. Park Bid Tabulation (Exhibit 3-c)
           d) Jazzy John’s Comfort Stations – Approve quote and payment schedule (Exhibit 3–d)
           e) Discussion of Amending UDC regarding signage in commercial areas (Exhibit 3-e)

    4. NEW BUSINESS
           a) Mississippi Party Bike – Josh Brashear
           b) Discussion of Bond Resolution – Elizabeth Thomas, Butler Snow LLP (Exhibit 4-b)
           c) Discussion of Vehicle Policy Update (Exhibit 4-c)

    5. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

       Mayor:
            a) Approve Special Event Permit Application for the Merchant Marine Recognition & Plaque Placing Ceremony; Scheduled for Friday, September 6, 2019 at 11:00 a.m.; Beach at Merchant Marine Memorial Wall; No cost incurred by the City (Exhibit 5-a)
           b) Approve Walk/Run Permit Application for Gulf Coast Running Club 5K; Scheduled for Saturday, September 14, 2019 from 8:00 a.m. until 10:00 a.m.; Fort Maurepas – Beach 5K Route; No cost incurred by the City (Exhibit 5-b)
           c) Approve Special Event Permit Application for Walter Anderson Weekend; Scheduled for September 20 – 22, 2019; Friday, September 20th from 7:00 p.m. to 11:00 p.m.; Saturday September 21st from 10:00 a.m. to 3:00 p.m. – requiring Road Closure in front of WAMA; Sunday September 22nd 6:00 p.m. to 10:00 p.m.; Walter Anderson Museum of Art; No cost incurred by the City (Exhibit 5-c)
           d) Approve Walk/Run Permit Application for 11th Annual Rotary Club of OS 5K R.A.C.E. (Night Run); Scheduled for Saturday, October 19, 2019; Starting at Porter Ave. ending at Magnolia Ave.; No cost incurred by the City (Exhibit 5-d)
           e) Approve Special Event Permit Application for the Ocean Springs Art Association Fall Show; Scheduled for Friday, October 25th  through Saturday, November 9, 2019; at Ocean Springs Community Center; No cost incurred by the City (Exhibit 5-e)
           f) Approve Special Event Permit Application for Veteran’s Day Parade; Scheduled for Saturday, October 26, 2019 from 1:00 p.m. to 3:00 p.m.; Downtown Ocean Springs Parade Route; No cost incurred by the City (Exhibit 5-f)
           g) Approve Walk/Run Permit Application for Race to Sparkle 5K & Fun Run; Scheduled for Saturday, November 16, 2019 from 8:00 a.m. until 9:00 a.m.; Fort Maurepas – Beach 5K Route; No cost incurred by the City (Exhibit 5-g)
           h) Approve Special Event Permit Application for Discover Christmas Parade; Scheduled for Sunday, December 8, 2019 from 2:00 p.m. to 3:30 p.m.; Downtown Ocean Springs Parade Route Ending at the Mary C. O’Keefe Cultural Center; Overtime cost may be incurred by the City (Exhibit 5-h)
            i) Adopt Resolution to Temporarily Allow the Consumption of Beer and Alcoholic Beverages on public property for the duration of 2019 Cruisin’ the Coast (Exhibit 5-i)
           j) Adopt Resolution to Temporarily Allow the Consumption of Beer and Alcoholic Beverages on public property for the duration of 2019 Peter Anderson Festival (Exhibit 5-j)
           k) Authorize Execution of the City of Ocean Springs and Gulf Hills Golf Club, Inc. Bailment Agreement (Exhibit 5-k)
       City Clerk:
            l) Approve Minutes:  Special Call Meeting August 12, 2019 (Exhibit 5-l)
           m) Accept Minutes:  Finance Committee Meeting August 20, 2019 (Exhibit 5-m)
            n) Approve Minutes:  Finance Committee Meeting August 26, 2019 (Exhibit 5-n)
            o) Approve Minutes:  Finance Committee Meeting August 29, 2019 (Exhibit 5-o)
            p) Adopt Resolution to Open Vehicle Assessment Schedule for Inspection (Exhibit 5-p)
           q) Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 5-q)
            r) Reappoint AVL – Alexander, Van Loon, Sloan, Levens, Favre, PLLC as the City Auditor for FY 18-19 Audit (Exhibit 5-r)
           s) Authorize to Swear-in and Accept Oath of Office of City Accountant Kelly Riff as Deputy City Clerk (Exhibit 5-s)
           t) Accept August 2019 Aged Receivable Report for Utility Billing (Exhibit 5-t)
       Police Department:
           u) Authorize out of state training for Employee #2002; December 3 – 6, 2019 to attend Incident Response to Terroristic Bombing in Socorro, NM (New Mexico Tech); Expenses are funded, no cost to the City (Exhibit 5-u)
       Fire Department:
       Human Resources/Risk Management: (Exhibit  5 – v, w, x, y, z )
            v) Accept resignation of Patrolman Samuel Borden, effective August 22, 2019; authorize to begin the process of filling the vacant position
           w) Authorize three-month extension of the new hire probationary period for Patrolman Dimitrius Cruz to December 10, 2019 and Patrolman Heather Skinner to December 24, 2019
           x) Authorize promotion of Lieutenant Ryan Heath to the rank of Battalion Chief, $18.90 hourly rate, effective September 7, 2019, six month probation
           y) Accept resignation of Camp Coordinator Kelsey McGrevey, effective August 28, 2019; authorize to begin the process of filling the vacant position
           z) Authorize termination of Parks Probationary Maintenance Worker Employee #2374, effective August 23, 2019; authorize to begin the process of filling the vacant position
       City Engineer:
       Public Works:
           aa) Authorize Execution of the Agreement with Unifirst Corporation for uniform services, pending City Attorney approval of contract (Exhibit 5-aa)
       Community Development & Planning:
            bb) Approve Request for License to Encroach to construct a fence within City right-of-way – 1502 Kensington Avenue (Exhibit 5-bb)
       Planning Commission:
           cc) Approve Application for Residential Short Term Rental (STR) Permit – 1911 Stuart Avenue – PID: 61455019.000 (Exhibit 5-cc)
       Building Department:
           dd) Accept Tree Protection Committee meeting minutes from August 27, 2019 (Exhibit 5-dd)
           ee) Approve Code Enforcement Report through August 30, 2019 (Exhibit 5-ee)
           ff) Accept resignation of Sara Smyth Jacobs (Ward 5) from the Tree Committee effective August 26, 2019; authorize to begin the process of filling the vacant position
       Parks & Recreation: 
       City Attorney:    

    6. DEPARTMENT REPORTS
       Mayor:  
           a) Authorize to enter into a Consulting Agreement with Joe Gill Consulting, LLC for a fee of $20,000.00 for Lobbying Services pertaining to Tidelands Funds, BP Funds, GOMESA Funds effective October 2019 ending September 2020 (Exhibit 6-a)
       City Clerk: 
            b) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 6-b)
            c) Accept Monthly Budget Report (Exhibit 6-c)
        Police Department:
       Fire Department:
       Human Resources/Risk Manager:
       City Engineer:
       Public Works:
       Community Development & Planning: 
       Building Department:
       Parks & Recreation:
       City Attorney:

    7. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.
      
    8. ALDERMEN’S FORUM

    9. EXECUTIVE SESSION


    RECESS UNTIL 6:00 P.M. on September 17, 2019