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    City of Ocean Springs

    Agenda - September 18, 2018 - 6:00 p.m. Recess Meeting

    September 18, 2018 - 6:00 p.m.

    1.     CALL TO ORDER

    2.     ROLL CALL

    3.     PROCLAMATION

    a)      Kaylee Foster Day – September 18, 2018 – Kaylee Foster (Exhibit 3-a)

    4.     PUBLIC HEARING

    a)      Property cleaning for 501 Halstead Road – Earnest & Helen Pendas (Exhibit 4-a)

    b)      Property cleaning for 3604 Perryman Road – Peter Pervez & Michelle Gorana (Exhibit 4-b)

    c)      Adopt Resolution and Order for the FY18-19 Uniform Assessment Schedule for Motor Vehicles (Exhibit 4-c)

    5.     NEW BUSINESS

    a)      Adopt Resolution of the City of Ocean Springs, Mississippi to Increase Sewer Rates for Fiscal Year 2018-2019 Beginning October 1, 2018 (Exhibit 5-a)

    b)      Discuss specifics on fuel tanks from McKinney Petroleum Equipment - George Morgan

    c)      Discussion of The Sands:  securing site and submission of new plans – Kevin Melchi

    6.     OLD BUSINESS

    a)      Discuss the proposal from AT&T regarding the cell tower at Dewey Avenue – Kevin Melchi (Exhibit 6-a)

    b)      Discussion on water meter replacement options with Core & Main – Brent Baggett

    c)      Discuss request for Non-Exclusive, Revocable License to Encroach for Driveway within Undeveloped Joyce Street Right-of-Way, Lot 12 Davidson Subdivision (Exhibit 6-c)   

    7.     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)     Adopt the Resolution of the City of Ocean Springs, Mississippi to Match Donated Funds to Friends of the Mary C. O’Keefe Cultural Center Arts and Education (Exhibit 7-a)

    b)     Accept the Resolution of the Board of Supervisors of Jackson County, Mississippi Authorizing the Temporary Use of County Employee for Assisting the City of Ocean Springs with Inspection Duties for no more than (4) four hours per day at $100.00 per (4) four hour day and not to exceed (3) three weeks (Exhibit 7-b)

    c)      Authorize to approve the updated list of Annual Special Events in the City of Ocean Springs (Exhibit 7-c)

    City Clerk:

    d)      Approve Minutes:  Regular Meeting August 7, 2018 (Exhibit 7-d)

    e)      Approve Minutes:  Recess Meeting August 21, 2018 (Exhibit 7-e)

    f)      Accept letter from Donna Jowers, General Administrative Assistant, requesting to rescind her resignation (Exhibit 7-f)

    g)     Authorize to terminate the status of Local Emergency enacted by Tropical Storm Gordon (Exhibit 7-g)

    h)     Authorize the contract amendment with PTS Solutions, Inc. to include an American Municipal Services Interface to the Municipal Court system at a cost of $2,500.00 to be paid by American Municipal Services (Exhibit 7-h)

    i)       Accept bond of American Municipal Services for the collection of municipal court fines (Exhibit 7-i)

    j)       Authorize to award the City bank depository bids to Hancock Whitney Bank for a period of (2) two years; authorize to discontinue the split funding among multiple banks which would result in a cost savings for the City (Exhibit 7-j)

    k)     Authorize the following street closures for the 2018 Cruisin’ the Coast Event on October 4-6, 2018 from 7:00 a.m. – 5:00 p.m.; Washington Ave. from the railroad tracks to Joseph St.; Government St. to Handy Ave.; Church St. from the railroad tracks to Desoto St.; Robinson Ave. from Cash Alley to Church St.; Desoto St. from Cash Alley to Church St.; Porter Ave. from Bellande Ave. to Jackson Ave.; Calhoun St. will be one-way from Washington Ave. to Jackson Ave. (Exhibit 7-k)

    l)       Approve the Special Event Permit Application for the Mayor’s Youth Council Lot Event on Friday, October 12, 2018 from 9:00 p.m. – 11:00 p.m. at the back parking lot at the Ocean Springs Civic Center; no cost incurred by the City (Exhibit 7-l)

    m)   Approve the Special Event Permit Application for the Trick or Treat Down the Street & Witches Ride on Wednesday, October 31, 2018 from 5:30 p.m. – 8:00 p.m. on the streets throughout downtown ocean Springs; authorize street closures on Washington Ave., from Porter Ave to the railroad tracks and Government St. from Washington Ave. to Handy Ave. (Exhibit 7-m)

    Police Dept.:

    Fire Dept.:

    n)      Accept Monthly Fire Department Report (Exhibit 7-n)

    Human Resources/Risk Management:

    o)     Accept resignation of Lieutenant Mike Willis effective September 20, 2018; authorize to begin the process of filling the vacant Lieutenant position (Exhibit 7-o)

    p)      Authorize to remove Patrolman Patrick Pierce from probationary status to full time status effective as of September 5, 2018 (Exhibit 7-p)

    q)      Authorize to extend the probationary period for Vernon Smith an additional (90) ninety days ending December 16, 2018 (Exhibit 7-q)

    r)       Authorize to remove Patrolman Cashley English from probationary status to full time status effective September 18, 2018 (Exhibit 7-r)

    s)       Accept resignation of Patrolman Chad Cashin effective September 27, 2018; authorize to begin the process of filling the vacant position (Exhibit 7-s)

    t)       Authorize to hire certified Patrolman Heather Skinner effective September 24, 2018; $15.45 hourly rate; one year probationary status pending successful completion of all pre-employment requirements (Exhibit 7-t)

    u)      Authorize to hire noncertified Patrolman Michael Chance Thweatt effective September 24, 2018; $13.25 hourly rate until graduation from Academy then a $14.50 hourly wage; one year probationary status pending successful completion of all pre-employment requirements (Exhibit 7-u)

    v)      Authorize employment of Torian Brown,  Full Time Camp Coordinator, effective October 1, 2018; $16.50 hourly rate; one year probationary status pending successful completion of all pre-employment requirements (Exhibit 7-v)

    City Engineer: 

    Public Works:

    Community Development & Planning:

    w)    Authorize request from Bruce Tolar to transfer the approved Special Use Conditions for the Katrina Cottage Corporation property located at 2151 Government Street, Cottage Square, be transferred to Artifex DBD, LLC to allow the development to continue as currently operating (Exhibit 7-w)

    PLANNING COMMISSION:

    x)      Approve the application for Lot Split located at 1216 Iberville Drive, PID #60119190.000, as recommended by the Planning Commission – Craig and Allan Duda (Exhibit 7-x)

    HISTORIC PRESERVATION COMMISSION:    

    y)      Approve a Certificate of Appropriateness for a fence within the front yard at 916 State Street / Railroad Historic District, PID #60119582.000, as recommended by the Historic Preservation Commission – Rana Oliver, Applicant  (Exhibit 7-y)

    ZONING AND ADJUSTMENTS BOARD:

    z)      Approve the request for a 20% variance from the minimum side setback distances on both sides at 802 Iberville Drive, PID #61030003.000, as recommended by the Zoning and Adjustments Board – Joey Shepard/Shepard Homes, Applicant (Exhibit 7-z)   

    aa)   Approve the request for a 20% variance from the minimum side setback distances on both sides at 800 Iberville Drive, PID #61030003.100, as recommended by the Zoning and Adjustments Board – Joey Shepard/Shepard Homes, Applicant (Exhibit 7-aa)

    bb)  Approve the request to Extend the R-1 Residential Zoning District Boundary at 1218 Harbor Drive, PID #61037324.010, as recommended by the Zoning and Adjustments Board – Dennis Frulla, Applicant (Exhibit 7-bb)

    Building Department:

    cc)  Accept Tree Protection Committee Meeting Minutes from September 11, 2018 (Exhibit 7-cc)

    dd)  Accept Code Enforcement Report through September 14, 2018 (Exhibit 7-dd)  

    Parks & Recreation:

    ee)  Approve the Facility Use Agreement with Ocean Springs Lacrosse League for the use of Gay Lemon Football Field from October 8, 2018 – May 31, 2019 (Exhibit 7-ee)

    ff)   Approve the Facility Use Agreement with Southern Elite Lacrosse for the use of Gay Lemon Football Field from September 9 – November 17, 2018 and January 7 – April 30, 2019 (Exhibit 7-ff)

    gg)  Approve the Facility Use Agreement with Coast Soccer Club for the use of OS Sports Complex Soccer Fields and Gay Lemon Fields from August 1, 2018 – June 15, 2019 (Exhibit 7-gg)

    hh)  Approve the Facility Use Agreement with Ocean Springs Baseball Organization for the use of OS Sports Complex Baseball and Softball Fields from September 3, 2018 – June 30, 2019 (Exhibit 7-hh)

    City Attorney:

    8.     DEPARTMENT REPORTS

    Mayor:

    City Clerk:

    a)      Approve Payment:  Docket of Claims and spread summary upon the minutes (Exhibit 8-a)

    Police Dept.:

    Fire Dept.:

    Human Resources/Risk Management:

    City Engineer:  

    Public Works:

    Community Development & Planning:

    b)      Authorize acceptance of the donation of property from Mr. Jeff Glouner for the southern portion of (3) parcels that abut Steelman Lane, PID #’s 60128700.000, 60128700.010, 60128370.000, for the overall plan of being developed to improve the right-of-way for all adjacent properties (Exhibit 8-b)

    c)      Authorize acceptance of the donation of property from Elliot Land Development, LLC, Kenneth Jones, property on north side of Old Spanish Trail just west of Hanshaw Rd., PID # 60135060.000, to allow for planned infrastructure improvements to be included within the public right-of-way rather than located on private property (Exhibit 8-c)               

    Building Department:

    Parks & Recreation:

    City Attorney:

    9.   PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.

    10.  ALDERMEN’S FORUM

    a)      Discuss responsibility and upkeep for the sidewalks and grass at Front Beach – Alderman Authement

    b)      Discuss drainage between the rear yards on Ray Street abutting the new development entered from Vermont Street – Alderman Authement

    11.  EXECUTIVE SESSION

    a)      Discussion of The Sands litigation

    ADJOURN UNTIL 6:00 P.M. on October 2, 2018