City of Ocean Springs

    Agenda - September 17, 2019 - 6:00 p.m. Recess Meeting and Addendum

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    September 17, 2019 – 6:00 p.m. at City Hall

    1. CALL TO ORDER


    2. INVOCATION AND PLEDGE OF ALLEGIANCE


    3. NEW BUSINESS
         a) Discussion of Capital Improvement Plan – BMA Engineering
         b) The Foundation Group – Retail/Development – Alan Weaver and Charles Taylor


    4. OLD BUSINESS
         a) Discussion of Dog Park Amenities
         b) Approve Amendment 1 Professional Services Agreement Ocean Springs Dog Park – Overstreet & Associates Consulting Engineers (Exhibit 4-b)
         c) Request for License to Encroach to construct a fence within City right-of-way – 1502 Kensington Avenue
         d) Discussion of Awarding of Bid for Street/Chassis Sweeper


    5. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
       Mayor:
         a) Approve Amendment to Special Event Permit post approval; The Veterans Day Parade may incur overtime cost for Police, Fire, Parks and/or Public Works (Exhibit 5-a)
         b) Approve Special Event Permit Application for Ocean Springs High School Homecoming Parade; Scheduled for Wednesday, September 25, 2019 Line up to begin at 4:15 p.m., parade to begin at 5:30 p.m., and end at 6:45 p.m.; along normal parade route; City may incur overtime cost the Police, Fire and/or Public Works (Exhibit 5-b)
         c) Approval of Special Event – Party on the Lawn, Fireworks Display; Saturday, September 21, 2019 at 7:30 p.m. for approximately 7 minutes; Pier on East Beach  (Exhibit 5-c)
       City Clerk:
         d) Approve Minutes: Recess Meeting August 20, 2019 (Exhibit 5-d)
         e) Ratify check to Tracey Cryer in the amount of $120.00 for refund of overpayment of summer camp fees (Exhibit 5-e)
          f) Ratify check to Easy Permit Postage in the amount of $2,020.99 for postage fees to Pitney Bowes  (Exhibit 5-f)
       Police Department:
         g) Accept Monthly Police Department Report for August 2019 (Exhibit 5-g)
       Fire Department:
         h) Accept Monthly Fire Department Report for August 2019 (Exhibit 5-h) 
       Human Resources/Risk Management (Exhibit 5 – i, j, k, l):
         i) Authorize removal of Patrolman Haydn Havard from probationary status to full time status effective September 10, 2019
         j) Authorize removal of Sewer Laborer Martin Hubbard from probationary status to full time status effective September 4, 2019
         k) Authorize removal of Street Laborer David Charbonnet from probationary status to full time status effective September 10, 2019
         l) Accept termination of Probationary Sewer Laborer Employee #2372, effective September 13, 2019; authorize to begin the process of filling the vacant position
       City Engineer:
       Public Works:
         m) Approval to change uniform service providers from Cintas Corporation to Unifirst Corporation for immediate savings; Authorize to execute the agreement with Unifirst Corporation for uniform services (City Attorney has reviewed) (Exhibit 5-m)
       Community Development & Planning:
         n) Authorize out of state travel – Carolyn Martin September 18, 2019 NGOM Sentinel Site Cooperative partnership Workshop in Escambia County, Cantonment, FL (No charge) and Wade Morgan October 15-18, 2019 American Planning Association Conference in Huntsville, AL travel expenses covered in FY19 budget (Exhibit 5-n)
         o) Authorize to execute contract amendment with Compton Engineering, Inc. for services related to Katrina Disaster Recovery Funds (KCDBG) to include bid phase services (Exhibit 5-o)
         p) Authorize to Advertise for Construction – Bills Avenue Waterline Replacement and Bills Avenue Sewer Main Replacement (Exhibit 5-p)
       Planning Commission:
       Zoning & Adjustment Board:
       Historic Preservation Commission:
         q) Approve Certificate of Appropriateness for the construction of a building addition, exterior painting and site landscaping  - 1161 Robinson Avenue (Exhibit 5-q)
         r) Approve Certificate of Appropriateness for exterior painting, replacement of a front door and minor repair and renovation – 904 Iberville Drive  (Exhibit 5-r)
       Building Department:
         s) Accept Tree Protection Committee meeting minutes from September 10, 2019 (Exhibit 5-s)
         t) Approve Code Enforcement Report through September 13, 2019 (Exhibit 5-t)
         u) Approval of Tree Trimming for City property – Train Depot – 1000 Washington Avenue (Exhibit 5-u)
         v) Adoption of the 2017 FIS Study for the City of Ocean Springs (Exhibit 5-v)
       Parks & Recreation:
         w) Approve and Authorize to Execute the Individual Service Contract – Karate – Bill Oster (Exhibit 5-w)
          

    6. DEPARTMENT REPORTS
       Mayor:  
         a) Discussion of Resolution to match donated funds to the Friends of the Mary C. O’Keefe Cultural Center Arts and Education – Oktoberfest 2019 (Exhibit 6-a )
       City Clerk: 
         b) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 6-b)
       Community Development & Planning:
         c) HPC Special Call on September 16, 2019 – 418 Martin Avenue
         d) Authorize to advertise for Engineering services and Authorize to establish the selection committee for related Engineering services related to MDOT Transportation Improvements Program (TIP) Federal Surface Transportation Program (STP) – Ocean Springs Road Phase 1 – Approved for FY2021 (Exhibit 6-d)
         e) Authorize to advertise related Engineering service and Authorize to establish the selection committee for related Engineering services related to MDOT Transportation Improvements Program (TIP) Federal Surface Transportation Program (STP) – East Beach Sidewalk Approved for FY20 (Exhibit 6-e)
          f) Authorize to advertise related Planning/Engineering/Design service and Authorize to establish the selection committee for related consulting services related to MDOT Transportation Improvements Program (TIP) Federal Surface Transportation Program (STP) – Study/Technical report group – City-Wide Wayfinding study approved for FY19 (Exhibit 6-f)
       Building Department:
         g) Appeal of TPC decision to deny removal of oak tree at 1112 Lafontaine Avenue (Exhibit 6-g)


    7. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.


    8. ALDERMEN’S FORUM


    9. EXECUTIVE SESSION
         a) Discussion of potential litigation regarding The Sands

    ADJOURN UNTIL 6:00 P.M. on October 1, 2019

     ADDENDUM TO RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN ? CITY OF OCEAN SPRINGS
    September 17, 2019 – 6:00 p.m. at City Hall

    1) CONSENT AGENDA

       Mayor:
         a) Approve Special Event Permit Application for St. Alphonsus School 2nd Grade Fieldtrip; Scheduled for Monday, September 23, 2019 12:30 p.m. until 1:30 p.m.; at City Hall; No cost incurred by the City (Exhibit A – 1a)
         b) Approve Special Event Permit Application for Trick or Treat Down the Street 2019; Scheduled for Thursday, October 31, 2019 6:00 p.m. until 8:00 p.m.; Downtown Ocean Springs, Road Closures at Washington and Government; Overtime Cost may be incurred by the City for Police, Fire, and/or Public Works (Exhibit A – 1b)

    Human Resources:
         c) Accept resignation of Battalion Chief Tim Heath, effective September 30, 2019; authorize to begin the process of filling the vacant position  (Exhibit A – 1c)
         d) Accept Human Resources Committee Meeting September 9, 2019 (Exhibit A – 1d)


    2) DEPARTMENT REPORTS

       City Clerk:
         a) Approve Budget Amendments (Exhibit A – 2a)

       Community Development & Planning:
         b)  Item 6-c HPC Special Call on September 16, 2019 – 418 Martin Avenue – Results from Meeting – Approve the Demolition of the Building at 418 Martin (Exhibit A – 2b)