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    City of Ocean Springs

    Agenda - October 16, 2018 - 6:00 p.m. Recess Meeting

    AGENDA

    MAYOR AND BOARD OF ALDERMEN

    CITY OF OCEAN SPRINGS

    RECESS MEETING

    October 16, 2018 - 6:00 p.m.

     

    1.     CALL TO ORDER

    2.     ROLL CALL 

    3.     PROCLAMATION

    a)      Mississippi Coastal Cleanup Day October 20, 2018 -  Eric Sparks (Exhibit 3-a)

    b)      Dyslexia Awareness Month, October 2018 – Elizabeth Arnold & students from the 3-D School (Exhibit 3-b) 

    4.     OLD BUSINESS

    a)      Discussion concerning Request For Proposals and Request for Qualifications

    5.     NEW BUSINESS

    a)      Adopt an Ordinance Amending Ordinance NO. 5-1972 by Removing Civil Service Protection All Full-Time  Positions (Exhibit 5-a)

    b)      Adopt an Ordinance Amending the Code of Ordinances Chapter 7.5, Article II Regarding the Cemetery Board  (Exhibit 5-b)

    6.     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 6, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

     Mayor:

    a)      Authorize to promote Interim City Clerk Patty Gaston to City Clerk, effective October 17, 2018, with one-year  probation, salary of $66,530.00 (Exhibit 6-a)

    City Clerk:

    b)      Approve Minutes:  Special Call Meeting September 7, 2018 (Exhibit 6-b)

    c)      Approve Minutes:  Special Call Meeting September 14, 2018 (Exhibit 6-c)

    d)     Approve Minutes: Special Call Meeting September 24, 2018 (Exhibit 6-d)

    e)     Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 6-e)

    f)      Ratify check in the amount of $500.00 for Mayor’s Youth Council annual The Lot event for the band Midnight    Love (Exhibit 6-f)

    g)     Approve Special Event Permit Application for Fear Fete 7th Annual Zombie Pub Crawl scheduled for Saturday,  October 20, 2018 approved by Police Dept., Pub Crawl will take place on Government St. from Washington Ave. to  Russell Ave.,  cost incurred is $300.00 for security (Exhibit 6-g)

    h)     Approval Run/Walk Permit Application for Walk for Willow Run-Walk Event scheduled for Saturday, November 3,  2018 from 8:00 a.m. – 10:00 a.m., Front Beach Pathway and OS Bridge; no costs incurred by the City (Exhibit 6-h)

             Police Department:

             Fire Department:

    i)       Accept Monthly Fire Department Report (Exhibit 6-i)

             Human Resources/Risk:

    j)       Accept Proposed Changes to the Leave Policy for Personal and Sick Leave in regard to newly hired employees  with the recommendation of the City Department Heads (Exhibit 6-j)

    k)      Authorize removing Sergeant Josh Fox from probationary status to full time status effective October 7, 2018    (Exhibit 6-k)      

    l)       Accept resignation of Firefighter, Corey Carlson, effective October 20, 2018; authorize to begin the process of   filling the vacancy (Exhibit 6-l)

    m)   Authorize beginning the process to fill the vacant Street Department Equipment Operator position due to the  termination of Employee #2331 (Exhibit 6-m)

              City Engineer:

              Public Works:

    n)     Authorize to extend the current contract with Graham Construction Co., Inc. for an additional year beginning  October 21, 2018 thru October 20, 2019, at the current rates and fees for manpower and equipment  (Exhibit 6-n)

    o)     Authorize to award Gulf Breeze Landscaping, LLC in the amount of $47,600 for the Ground Maintenance Contract  for one year (Exhibit 6-o)

              Community Development & Planning:

              Planning Commission:

    p)      Approve the application for Construction a Single Family Dwelling on a Non-Conforming Lot located at 1119  Vermont Avenue, PID #60119190.000, as recommended by the Planning Commission – Brad and Rylee Crates  (Exhibit 6-p)

             Historic Preservation Commission:

              Building Department:

    q)     Accept Tree Protection Committee Meeting Minutes from October 9, 2018 (Exhibit 6-q)

    r)      Accept Code Enforcement Report through October 12, 2018 (Exhibit 6-r)

              Parks & Leisure Services:

    s)      Approve the Individual Service Contract with Karate Instructor, Bill Oster, for a period of (12) twelve months  (Exhibit 6-s)

    t)       Authorize to approve the Facility Use Agreement with the Ocean Springs Girls Lacrosse Organization to utilize the  Gay Lemon Football Field beginning January 2, 2019 through April 26, 2019 (Exhibit 6-t)   

               City Attorney:       

    7.     DEPARTMENT REPORTS

          Mayor:

    a)      Resolution of the City of Ocean Springs, Mississippi to Match Donated Funds to the YMCA (Exhibit 7-a)     

            City Clerk:

            Police Department:

    b)      Discussion about Special Events

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:  

    Public Works:

    Community Development & Planning:

    c)      Discussion of Summary and Authorization to Execute Loan Agreement for Water Pollution Control (Exhibit 7-c)

    Building Department:

    Parks & Leisure Services:

            City Attorney:

    8.     PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.

    9.     ALDERMEN’S FORUM

    10.  EXECUTIVE SESSION

    a)      Personnel in the Fire Department

    ADJOURN UNTIL 6:00 P.M. on November 6, 2018