City of Ocean Springs

    Agenda - October 1, 2019 6:00 pm Regular Meeting

    REGULAR MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN ? CITY OF OCEAN SPRINGS
    October 1, 2019 – 6:00 p.m. at City Hall

    1. CALL TO ORDER

    2. INVOCATION AND PLEDGE OF ALLEGIANCE

    3. PROCLAMATION
      a) "Embrace the Gulf” – Beck Ginn, Melissa Pringle, Lee Yokel, & Laura Bowie (Exhibit 3-a)
      b) "Domestic Violence Awareness Month October 2019” – Rene Davis, Melissa Galatas and Amanda Conde - Gulf Coast Center for Non Violence (Exhibit 3-b)
      c) "2019 Fire Prevention Week – Not Every Hero Wears a Cape” (Exhibit 3-c)

    4. NEW BUSINESS
      a) Neel-Schafer Annual Update & Training
      b) Continuity Plan Workshop – Carolyn Martin (Exhibit 4-b)
      c) Memorandum of Agreement (MOA) Biloxi Bay Bridge Lighting & Landscape Area (Exhibit 4-c)
      d) Proposed Ordinance – An amendment to the UDC, amending certain sections regarding flood damage protection (Exhibit 4-d)
      e) Approve professional services agreement – Hwy 57 Sportsplex Additional Parking – Compton Engineering (Exhibit 4-e)

    5. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:
      a) Adopt Resolution to Allow the Sale of Beer by Rotary Club of Edgewater, MS Inc. for the Duration of the 2019 Cruisin’ the Coast  (Exhibit 5-a)
      b) Adopt Resolution to Extend School Speed Zone near Ocean Springs Middle School (Exhibit 5-b)
      c) Approve Use of Right Agreement – 901 Washington Avenue – beginning 5:00 p.m. October 9 until 12:00 p.m. October 13, 2019  (Exhibit 5-c)
      d) Approve Use of Right Agreement – 901 Washington Avenue – beginning 5:00 p.m. November 1 until 11:59 p.m. November 3, 2019 (Exhibit 5-d)
      e) Approve Temporary Dedications of Land for Public Use Agreement for 1515 Government Street for Cruisin the Coast 2019 and Peter Anderson Festival 2019 (Exhibit 5-e)
      f) Approve Special Event Permit Application for Cruisin’ the Coast Sock Hop & Street Party; Scheduled for Friday, October 11, 2019 from 5:00 p.m. until 9:00 p.m. – Roads will open at 9:00 p.m.; at Applewhite Property – Desoto Street and Cox Avenue; Overtime cost may be incurred (Exhibit 5-f)
      g) Approve Special Event Permit Application for First Presbyterian Church Fall Festival; Scheduled for Sunday, October 20, 2019 from 4:00 p.m. until 7:00 p.m.; at First Presbyterian Church – Ocean Avenue will be closed; No cost to the City (Exhibit 5-g)
      h) Approve Walk/Run Permit Application for Witches Ride of Ocean Springs; Scheduled for Thursday, October 31, 2019 from 5:0 p.m. until 6:00 p.m.; Starting at Joseph Street to Washington Avenue and ending at Knuckleheads.; Overtime cost may be incurred (Exhibit 5-h)
      i) Approve Walk/Run Permit Application for St. Alphonsus Night of Neon Run; Scheduled for Friday, November 15, 2019 from 6:00 p.m. until 8:30 p.m.; Starting at Jackson Ave ending at Calhoun Street at St. Alphonsus.; No cost to the City (Exhibit 5-i)
    City Clerk:
      j) Approve Minutes:  Regular Meeting September 3, 2019 (Exhibit 5-j)
      k) Approve Minutes:  Special Call Meeting September 5, 2019 (Exhibit 5-k)
      l) Accept Minutes:  Special Call Meeting September 13, 2019 (Exhibit 5-l)
      m) Approve Minutes:  Finance Committee Meeting September 3, 2019 (Exhibit 5-m)
      n) Authorize to extend the resolution proclaiming the existence of a local emergency enacted March 11, 2019 for Front Beach Drive due to the incapacitation of street lights along Front Beach Drive; extend for 30 days (Exhibit 5-n)
      o) Accept September 2019 Aged Receivable Report for Utility Billing (Exhibit 5-o)
      p) Ratify Check to Gulf Coast Golf Carts LLC for $4,660.00 –Golf Cart City Hall & Festivals (Exhibit 5-p)
    Police Department:
      q) Authorize out of state travel for Employee #2137; October 3 – 4, 2019 to attend Identifying, Investigating and Prosecuting DV Strangulation Cases – New Orleans, LA.; Expenses are budgeted (Exhibit 5-q)
      r) Authorize out of state travel for Employee #811; November 7 – 8, 2019 to attend Background Investigation for Police Applicants – Orange Beach, AL..; Expenses are budgeted (Exhibit 5-r)
    Human Resources/Risk Management: (Exhibit 5 – s, t, u, v, w, x)
      s) Authorize promotion of Lieutenant Brad Chennault to the rank of Battalion Chief, Step 1, $18.91 hourly rate, effective October 5, 2019, six month probation; authorize to begin the process of filling the vacant position
      t) Authorize beginning the process to fill a Firefighter vacancy due to the termination of Probationary Firefighter #2418, effective September 26, 2019
      u) Authorize employment of Daniel Cockerham, Street Laborer, Grade 3, Step 4, $12.73 hourly rate, effective October 2, 2019, one year probation, pending successful completion of all pre-employment requirements
      v) Authorize transfer of Street Laborer David Charbonnet to Truck Driver I, Grade 7, Step 1, $14.59 hourly rate, effective October 5, 2019, six month probation, pending successful completion of all pre-employment requirements
      w) Authorize employment of Brittney Burgess, Parks Administrative Assistant, Grade 3, Step 1, $12.00 hourly rate, effective October 2, 2019, one year probation, pending successful completion of all pre-employment requirements
      x) Authorize employment of Quintine Anderson, Parks Maintenance Worker, Grade 3, Step 1, $12.00 hourly rate, effective October 2, 2019; one year probation, pending successful completion of all pre-employment requirements
    Community Development & Planning:
    Historic Preservation Commission:

      y) Accept resignation Historic Preservation Commission member, Maria Mallard-Hughes, and begin process to fill the vacancy (Exhibit 5-y)
    Building Department:
      z) Accept Tree Protection Committee meeting minutes from September 24, 2019 (Exhibit 5-z)
      aa) Approve Code Enforcement Report through September 27, 2019 (Exhibit 5-aa)
      bb) Approve Demolition of Structure located at 609 Ward Avenue (Exhibit 5-bb)
    Parks & Recreation:
      cc) Approve Facility Use Agreement – OS Adult Softball at Sports Complex and Gay-Lemon (Exhibit 5-cc)
      dd) Approve Facility Use Agreement – OS Softball League Youth Girls at Sports Complex and Gay-Lemon (Exhibit 5-dd)
      ee) Approve Facility Use Agreement – Coast Soccer Club at Sports Complex and Gay-Lemon (Exhibit 5-ee)
      ff) Approve Facility Use Agreement – OS Baseball Organization at Sports Complex, Alice Street and Steve Parker Fields (Exhibit 5-ff)
      gg) Approve Facility Use Agreement – OS Greyhound Lacrosse at Gay-Lemon (Exhibit 5-gg)
          
    6. DEPARTMENT REPORTS
    Mayor:  
      a) Adopt Resolution to provide in kind donation to Historic Ocean Springs Association (HOSA) (Exhibit 6-a)
    City Clerk: 
      b) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 6-b)
      c) Accept Monthly Budget Report (Exhibit 6-c)
      d) Adopt Municipal Compliance Questionnaire and spread upon the minutes (Exhibit 6-d)
      e) Approve FEMA Hurricane Nate #4350 Sewer Lift Project (Exhibit 6-e)
      f) Discussion of setting limits for presentations before the Board

    7. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.
      
    8. ALDERMEN’S FORUM

    9. EXECUTIVE SESSION
    a) Discussion of appraisal for potential property acquisition, address withheld to protect negotiations

    RECESS UNTIL 6:00 P.M. on October 15, 2019