City of Ocean Springs

    Agenda - November 7, 2017 - 6:00 p.m. - Regular Meeting

    November 7, 2017 - 6:00 p.m.

     1.       CALL TO ORDER

     2.       ROLL CALL

     3.      PROCLAMATION

    a)       Mississippi Coastal Cleanup Day – November 18, 2017 – Cyndi Moncreiff (Exhibit 3-a)

    b)       Darrell Keith Bailey Day – November 7, 2017 – Keith Bailey (Exhibit 3-b)

    c)       In recognition of Dr. William F. Pontius – Mollie Pontius (Exhibit 3-c)

    4.      PRESENTATION

    a)       Mississippi Coast Crime Stoppers – Lori Massey

    b)       Sensus meters for water – Brent Baggett, Core & Main (Exhibit 4-b)

    5.       NEW BUSINESS

    a)       Discussion on agreement with Buy A Barricade, LLC – Heather Eason (Exhibit 5-a)

    6.      OLD BUSINESS

    a)       Discussion regarding the approval of application for the original configuration of a lot split at 1016 Lafontaine Avenue, PID #60137486.000, as recommended by the Planning Commission – Applicant JHS Enterprises (Exhibit 6-a)

    b)       Discussion regarding the approval of application for license to encroach for a private basketball goal permanently installed within the right-of-way on the corner of Bergerac Lane and Cambrai Lane (Exhibit 6-b)

    7.       PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes. The Board will take all comments under advisement for potential action at a later date if warranted.

     8.       CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 8, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items. If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    City Clerk:

    a)      Approve Minutes:  Special Call Meeting October 16, 2017 (Exhibit 8-a)

    b)      Approve Minutes: Recess Meeting October 17, 2017 (Exhibit 8-b)

    c)      Approve payment:  Docket of Claims and spread summary upon the Minutes (Exhibit 8-c)

    d)      Authorize to continue State of Emergency due to Hurricane Nate for up to an additional (30) thirty days (Exhibit 8-d)  

    e)     Approve the Run/Walk Permit Application for the University of Southern Mississippi American Fisheries Society Student Subunit’s Jim Franks Merry Fishmas Fun Run on Saturday, December 9, 2017, from 9:00 a.m. – 12:00 p.m. using the OS Bridge / Front Beach Pathway at no cost to any City department (Exhibit 8-e)

    f)       Ratify check to G&K Services in the amount of $59.02 for uniform allowance for Public Works Water Department employees (Exhibit 8-f)

    g)      Ratify check to Brandy Neal in the amount of $500.00 for musical entertainment at the Mayor’s Youth Council Lot Event on October 20, 2017 (Exhibit 8-g)

    h)       Ratify check to Brian Davis in the amount of $587.49 to reimburse for a cell phone and case lost in police department custody (Exhibit 8-h)

    i)        Ratify check to Christine Sepulveda in the amount of $193.92 for restitution (Exhibit 8-i)

    j)       Ratify check to Swank Motion Pictures, Inc. in the amount of $385.00 for Hocus Pocus showing rights on October 28, 2017 for the Mayor’s Youth Council event at the Mary C. O’Keefe Arts and Cultural Building (Exhibit 8-j)

    k)       Authorize request to waive the deposit from the Mississippi Department of Education, Office of Child Nutrition, to be held on May 30— 31, 2018 at the Ocean Springs Civic Center (Exhibit 8-k)

    l)        Approve Special Event Permit Application for the Krewe Unique Mardi Gras Parade on Saturday, January 27, 2018; using the pre-approved parade route with line-up beginning at 10:00 a.m. on Front Beach; this parade follows the OS Elks Mardi Gras parade, pending proof of liability insurance naming the City as an additional insured (Exhibit 8-l)

    m)    Authorize to adopt a Resolution Authorizing and Directing the Issuance of a General Obligation Note to Provide Funds to Pay the Costs of Purchasing Computer Hardware and the Sale and Issuance of the Note; Prescribing the Form and Incidents of said Note and Making Provision for the Security and Payment thereof; Awarding the Sale of the Note; and Making Provision for Maintaining the Tax-Exempt Status of the Note; authorize to award the $180,000.00 bank loan for computer hardware to Regions Bank at an interest rate of 1.99% (Exhibit 8-m)

    n)       Final budget report for FY16-17 (Exhibit 8-n)

    o)       Approve the order Amending FY 2016-2017 Budget Appropriations showing 10% variations over or under the original budgeted amounts (Exhibit 8-o)   

    Police Department:

    p)      Accept letter of resignation from Patrolman Dylan Wooley effective November 3, 2017; authorize to begin the process of filling the vacant position (Exhibit 8-p)

    q)      Accept letter of resignation from Patrolman Gordon Van Garrard effective November 3, 2017; authorize to begin the process of filling the vacant position (Exhibit 8-q)

    r)       Authorize to hire certified Patrolman Emily Anne Dawson effective November 8, 2017; $14.50 hourly; one year probationary period; pending successful completion of all pre-employment requirements (Exhibit 8-r)

    s)       Authorize to hire Kimberly Johnson, Dispatcher, and Danielle Hayes, Dispatcher, effective November 8, 2017; $12.00 hourly; one year probationary period; pending successful completion of all pre-employment requirements (Exhibit 8-s)

    Fire Department:

    Human Resources/Risk Management:

    t)       Accept resignation from Denise Jones, Civil Service Commissioner, effective October 16, 2017; authorize to being the process of filling the vacant position on the Civil Service Board (Exhibit 8-t)

    u)       Authorize the Mayor to sign the Title VI Non-Discrimination Agreement between the Mississippi Department of Transportation and the City of Ocean Springs pending review from City Attorney (Exhibit 8-u)

    City Engineer:

    Public Works:

    v)       Authorize to award the Robinson Street Parking Improvements bid to BEB Enterprises, Inc. in the amount of $8,489.56 as recommended by Compton Engineering, Inc. (Exhibit 8-v)

    w)      Approve to increase the City’s funding commitment for the Colonial Estates water line project by $4000.00 to make the total commitment from the City $14,000.00 (Exhibit 8-w)

    Community Development & Planning:

    x)       Authorize out-of-state travel for Amanda Moser, Planning & Grants Assistant, to attend a Beginner Grant Writing Course in Elberta, AL on November 30 – December 1, 2017 (Exhibit 8-x)

    y)      Authorize out-of-state travel for Carolyn Martin, Planning & Grants Administrator, to be a presenter at the 2017 Coastal Resilience Team Conference in Pensacola, FL on November 13-14, 2017 at no cost to the City (Exhibit 8-y)

    z)      Authorize to execute a Memorandum of Agreement with MS Department of Marine Resources for Maintenance of 323 Front Beach pending concurrence from DMR (Exhibit 8-z)

    aa)   Authorize the Mayor to execute the contract with Lane Construction Company in the amount of $872,271.30 for MDOT Funding for the Porter Avenue Infrastructure Project – STP-0967-00(001) LPA/105963-701000 – as per MDOT concurrence (Exhibit 8-aa)

    Building Department:

    bb)   Accept Tree Protection Committee Meeting Minutes from October 24, 2017 (Exhibit 8-bb)

    cc)    Accept Code Enforcement Report through November 3, 2017 (Exhibit 8-cc)

    dd)   Approve the Residential Building Permit Application for a demolition of entire structure located at 414 Magnolia Avenue – Shane Jackson (Exhibit 8-dd)

    Parks & Leisure Services:

    ee)    Approve the Individual Service Contract with Sandra Gaines, Dance Instructor at the Moving Arts Center II, for a period of (12) twelve months (Exhibit 8-ee)

    ff)     Accept Parks Advisory Board Minutes from August 9, 2017 (Exhibit 8-ff)

    gg)    Approve name change of the parks department from City of Ocean Springs Parks & Leisure Services to City of Ocean Springs Parks and Recreation as requested by the Parks Advisory Board (Exhibit 8-gg)

     City Attorney:

     Facilities:

     H.R. Committee:

     Finance Committee:

     9.      DEPARTMENT REPORTS

    Mayor:        

    City Clerk:

    Police Department:

    Fire Department:

    Human Resources/Risk Manager:

    City Engineer:

    Public Works:

    Community Development & Planning:

    a)       Discussion Related to the Government Street Improvement Project Contract

    Building Department:

    b)       Discuss ongoing property violations with properties located at 1014 Robinson Street, 3304 Parliament Drive, and 210 Mitchell Street (Exhibit 9-b)

    Parks & Leisure Services:

    City Attorney:

     Facilities:

     H.R. Committee:

     Finance Committee:

     10.   ALDERMEN’S FORUM

     11.   EXECUTIVE SESSION

    a)       Litigation on Walker property located at 435 East Beach Drive

    b)       Land acquisition

    c)       Personnel in the Facilities Department

     

    RECESS UNTIL 6:00 P.M. on November 21, 2017