City of Ocean Springs

    Agenda - March 21, 2017 - 6:00 p.m. Recess Meeting

    March 21, 2017 - 6:00 p.m.

    1.     CALL TO ORDER

    2.     ROLL CALL

    3.     NEW BUSINESS

    4.     OLD BUSINESS

    a)      Adopt the Resolution of the City of Ocean Springs, Mississippi to Rent Office Space in the Taconi Building to the American Legion – (Exhibit 4-a)

    b)      Ratify the Lease Agreement between the City of Ocean Springs and American Legion Ladnier Post #42, Inc. for the Lease of Building Space  - Rooms numbered 24 and 25, in the Taconi Building located at 711 Magnolia Avenue  (Exhibit 4-b)

    c)      Discussion of the City’s sign ordinance – John B. Kelly (Exhibit 4-c)

    d)      Approve the Ordinance Modification and Related Inspection Criteria revising provisions for a Bed & Breakfast Enterprise in R-1 Zone after Public Hearing (Exhibit 4-d)

    e)      Discussion on Recognition and Liason with Feral Feline Coalition – Linda Cox (Exhibit 4-e)

    5.     PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

    6.     CONSENT AGENDA

    ** Consent Agenda – All matters listed under Item 6, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    City Clerk:

    a)       Approve payment: Docket of Claims and spread Summary upon the Minutes (Exhibit 6-a)

    b)      Accept Action Report (Exhibit 6-b)

    c)       Authorize to remove David Knebel from probationary status effective March 24, 2017 (Exhibit 6-c)

    d)      Authorize the Special Event Permit Application for Joel’s Greyhounds and Friends Bonfire scheduled for Saturday, March 25, 2017, from 6:00 p.m. – 10:00 p.m. at the Bonfire Pit #42 across from Fort Maurepas: cost of $350.00 for two (2) security officers; pending receipt of general liability insurance (Exhibit 6-d)

    e)       Authorize the request from United MSD Foundation – Warriors for Willow to waive the rental fees for the use of the Civic Center on Friday, June 16, 2017, to hold a fundraiser draw down fashion show from 12:00 p.m. to 10:00 p.m. (Exhibit 6-e)

    f)       Authorize the request from Ocean Springs Health and Rehabilitation Center to rent the Civic Center with the non-profit price for a 4th Annual BBQ & Classic Car Show on Saturday, May 6, 2017 from 8:00 a.m. – 2:00 p.m. where the non-profit organization Ronald McDonald House will receive 100% of the proceeds (Exhibit 6-f)

    g)       Authorize the Run/Walk Permit Application for a 5K Run/Walk to benefit Sophia Myers scheduled for Saturday, May 6, 2017, from 7:00 a.m. – 11:00 a.m.; pending payment of application fee and costs incurred from departments (Exhibit 6-g)     

    Police Department:

    h)     Approve the request to declare the list of various vehicles and motorcycles as surplus (no value to the city); send to auction and remove from the City’s inventory (Exhibit 6-h)

    i)       Authorize to remove Patrolman Chad Cashin from probationary status effective March 16, 2017 (Exhibit 6-i)

    j)       Authorize out-of-state travel for Dispatcher Jesse Breland to attend the Navigator – The Premier Conference for Police, Fire, and Medical Dispatch on April 12 – 14, 2017, in New Orleans, LA; expenses are being paid by the Jackson County Emergency Communications District (JCECD/E-911) – (Exhibit 6-j)

    Fire Department:

    k)      Accept Monthly Fire Department Report (Exhibit 6-k)

    l)       Accept the letter of resignation from Firefighter Matthew Fowler, effective March 29, 2017, and authorize to begin the process of filling the vacant position (Exhibit 6-l)                           

    Human Resources/Risk:

    City Engineer: 

    Public Works:

    m)   Accept letter of resignation of Jordan Ewing, Street Dept. Laborer Class C, effective March 7, 2017, and authorize to begin the process to fill the vacant position (Exhibit 6-m)

    n)     Authorize to hire Branden Herring, Sewer Department Laborer C, $12.00 hourly rate; effective March 22, 2017; pending successful completion of all pre-employment requirements (Exhibit 6-n)

    Community Development & Planning:

    o)     Authorize the request to ratify the application for MS Dept. of Fish, Wildlife, and Parks (MDFWP) Recreational Trails Program – Joint project with the MS Land Trust for the Coastal Plain submitted on March 9, 2017, to move forward with the Old Fort Bayou Greenway Project (Exhibit 6-o)

    p)     Authorize the mayor to execute the Memorandum of Understanding between Mississippi Department of Archives and History, Mississippi Department of Marine Resources, and City of Ocean Springs, Mississippi pending concurrence by all agencies involved for management of the Charnley-Norwood House on East Beach (Exhibit 6-p)

    q)     Authorize to select Neel-Schaffer for Construction Engineering & Inspection portion of the MDOT Surface Transportation (STP) Porter Avenue Infrastructure Project; authorize Mayor to execute letter once finalized (Exhibit 6-q)

    Historic Preservation Commission:

    r)       Approve the application submitted for a COA for exterior renovations and an addition to the dwelling located at 1202 Bowen Avenue, PID# 61190013.000, as recommended by HPC - Matthew and Hannah Mayfield (Exhibit 6-r)

    Planning Commission:

    s)       Approve the Application for Preliminary Plat Approval of The Inlet located at 2501 Bienville Blvd., PID #s 60120400.000, 60120400.050, and 60120400.100, as recommended by PC - Walker Thrash (Exhibit 6-s)

    Zoning & Adjustment Board:

    Building Department:

    t)       Accept Tree Protection Committee Meeting Minutes from March 7, 2017 – (Exhibit 6-t)

    u)     Accept the letter of resignation from Melanie Allen, TCP Chair, from the Tree Protection Committee, effective April 30, 2017; authorize to advertise to fill the vacancy on the committee (Exhibit 6-u)

    Parks & Leisure Services:

    v)      Authorize to award bid for Softball Field Shade Structures to BEB Enterprises, Inc. for the amount of $153,080.00 as recommended by Compton Engineering (Exhibit 6-v)

    w)    Approve the request to waive the rental fees and concessions commission at the Ocean Springs Sports Complex on Saturday, May 20, 2017, for the use of all four (4) softball fields to host a benefit Softball Tournament for Sophia Myers (Exhibit 6-w)       

    City Attorney:

    Facilities:

     H.R. Committee:

    Finance Committee:

    7.      DEPARTMENT REPORTS

    Mayor:

    City Clerk:

    Police Department:

    Fire Department:

    Human Resources/Risk:

    City Engineer:  

    Public Works:

    Community Development & Planning:

    a)      Update on the Downtown Parking Study (Exhibit 7-a)

     Building Department:

    Parks & Leisure Services:

    b)     Discussion on parking at Taconi  

    City Attorney:

    Facilities

    H.R. Committee:

    Finance Committee: 

    8.      ALDERMEN’S FORUM

    9.     EXECUTIVE SESSION 

    ADJOURN until 6:00 p.m. on April 4, 2017