City of Ocean Springs

    Agenda - June 20, 2017 - 6:00 p.m. Recess Meeting

    June 20, 2017 - 6:00 p.m. 

     1)       CALL TO ORDER

     2)       ROLL CALL

     3)       PROCLAMATION

    a)       Presentation of State Senate Proclamation of MS Representative Alvin Endt (Exhibit 3-a)

    b)       In recognition of MS Representative Alvin Endt of Ocean Springs, MS – (Exhibit 3-b)

    4)      NEW BUSINESS

    a)      Discussion on the withdrawal of Jackson County from the Pat Harrison Waterway District – Mayor Moran (Exhibit 4-a)

    5)      OLD BUSINESS

    a)       Discussion on cost estimate to replace the roof on the Dewey Substation and the Ocean Springs Library – Mayor Moran (Exhibit 5-a)

    b)       Update on property located at 210 Mitchell Street – Building Official (Exhibit 5-b)

    c)       Continue discussion of work program for the homeless modeled after the "better way" program in Albuquerque New Mexico – Mayor Moran 

    6)       PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

    7)       CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)       Accept Economic Development Council Meeting Minutes from April 10, 2017 (Exhibit 7-a)

    b)       Authorize the Mayor to execute the Lease Agreement between Earl H. Fayard, Jr. and the City of Ocean Springs for use of property located at 400 Front Beach Drive (Exhibit 7-b)

    c)       Authorize the Mayor to execute the Fireworks Display Agreement with J&M Displays for show on July 3, 2017 (Exhibit7-c)  

    City Clerk:

    d)       Approve Minutes: Regular Meeting June 7, 2017 (Exhibit 7-d)

    (due to corrupted file the Minutes will be distributed on June 19, 2017)

    e)       Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-e)

    f)       Accept Action Report (Exhibit 7-f)

    g)       Approve Run/Walk Permit Application for the Salvation Army Kroc Center Kroc N Roll Sunset 5K/10K race on Saturday, July 15, 2017 from 6:30 pm – 8:30 pm beginning at Golden Nugget to Biloxi/OS Bridge to Front Beach and ending at Golden Nugget; pending payment of $150.00 for traffic control (Exhibit 7-g)

    h)       Approve Run/Walk Permit Application for the CYP Walking on Water Bridge Walk sponsored by Coast Young Professionals on Saturday, August 12, 2017, from 6:00 a.m. – 11:00 a.m., with no cost to the City (Exhibit 7-h)

    i)        Approve Run/Walk Permit Application for the Party at the Lawns at Seaside and Fireworks Show (Private Party) sponsored by Chris Eaton and Paul Niolet on Saturday July 1, 2017 from 2:00 p.m. to 9:00 p.m. on the lawns of lot #’s 1-4 and beach area directly across from these lots on East Beach; pending concurrence with city attorney and final approval from fire chief; $1050.00 traffic control to close the street from Holcomb Blvd. to Watersedge from 2:00 p.m. to 9:00 p.m. (Exhibit 7-i)

    j)        Approve Special Event Application for the 3rd Annual Face Off @ the Fort Paddleboard Kayak Race on Saturday, August 5, 2017 from 8:00 a.m. to 2:00 p.m.on the beach directly across from Fort Maurepas; pending proof of general liability insurance and payment of $200.00 for security (Exhibit 7-j)

    k)       Ratify check to the Knights of Columbus Foundation of MS, Inc. in the amount of $2086.53 to refund the donation received to purchase a platform swing not purchased by the city (Exhibit 7-k)

    l)        Ratify check to Mississippi Municipal League in the amount of $705.00 for Alderman Gill, Alderman Blackman, and Alderman Bellman to attend the 86th Annual MML Conference on July 24 – July 26, 2017 at the MS Gulf Coast Coliseum in Biloxi, MS (Exhibit 7-l)

    m)     Ratify check to Latricia Fells in the amount of $200.00 for deposit refund on the rental of the Ryan Youth Center on May 19, 2017 (Exhibit 7-m)

    n)       Ratify check to Mississippi Municipal League in the amount of $235.00 for Alderman Authement to attend the 86th Annual MML Conference on July 24 – July 26, 2017 at the MS Gulf Coast Coliseum in Biloxi, MS (Exhibit 7-n)

    Police Department:

    o)      Accept resignation of IT Administrator Heather Lambert, effective June 6, 2017, and authorize to begin the process to fill the vacant position (Exhibit 7-o)

    p)      Approve request to declare Ocean Springs Police Department’s K-9 Axel (a male German Shepard dog) as surplus (of no use to the Police Department) for the purpose of transferring ownership of the animal to another law enforcement agency (Exhibit 7-p)

    Fire Department:

    q)       Accept Monthly Fire Department Report (Exhibit 7-q)

    r)        Authorize to terminate probationary Firefighter Matthew Ross, effective June 14, 2017; authorize to begin the process to fill the vacant position (Exhibit 7-r)

    s)       Authorize to hire Firefighter Brent Mitchell; $12.20 hourly rate; effective June 26, 2017; one-year probationary status, pending successful completion of all pre-employment requirements (Exhibit 7-s)                         

    Human Resources/Risk Management:

    t)        Accept the resignation of Pat Bertran, Receptionist in Mayor’s Office, effective June 30, 2017; accept the revised job description for the Executive Assistant to the Mayor and Board of Aldermen with a salary range of $30,000.00 - $36,000.00; authorize to begin the process to fill the vacant position (Exhibit 7-t)

    City Engineer: 

    Public Works:

    Community Development & Planning:

    u)       Authorize to execute the Memorandum of Agreement for the MDAH Certified Local Government (CLG) Grant Program Award – OS Community Center Moisture Damage Study; requires a 50% match up to $10,000.00 to be transferred from ending balance or other identified available funds in the general budget (Exhibit 7-u)

    PLANNING COMMISSION:

    v)       Approve Revised Preliminary Plat application for Madison Place Subdivision – Phase 1 – Elliot Homes, LLC (owner of record – Madison Place Development, LLC) as recommended by the planning commission (Exhibit 7-v)

    w)      Accept the resignation of Ricky Authement from the Planning Commission effective June 30, 2017 due to being elected Ward 2 Alderman (Exhibit 7-w)

    x)       Accept the resignation of Robert Blackman from the Planning Commission effective June 30, 2017 due to being elected Ward 5 Alderman (Exhibit 7-x)

    ZONING ADJUSTMENT BOARD:

    y)       Approve the application for two variances to allow a proposed dwelling to encroach (2) two feet into the required side yard setback areas on the east and west side of lot lines located at 3822 Chaumont Circle, PID #61037614.000 – Nick Gant (Exhibit 7-y)

    Building Department:

    z)       Accept Tree Protection Committee meeting minutes of June 6, 2017 (Exhibit 7-z)

    aa)    Accept Code Enforcement Report through June 16, 2017 (Exhibit 7-aa)

    Parks & Leisure Services:

    bb)   Authorize to remove Chance Payton from probationary status effective immediately and place on full time status as the Parks Maintenance Worker Class A (Exhibit 7-bb)

    cc)    Authorize to remove Michael Carroll from probationary status effective immediately and place on full time status as the Parks Mechanic (Exhibit 7-cc)

    dd)   Authorize to remove Edward Ward from probationary status effective immediately  and place on full time status as the Sports Complex Supervisor (Exhibit 7-dd)

    ee)    Authorize to remove Kenneth Scott Dossett from probationary status effective immediately  and place on full time status as the Parks Maintenance Assistant Supervisor (Exhibit 7-ee)

    City Attorney:

    Facilities:

    H.R. Committee:

     Finance Committee:

    8)      DEPARTMENT REPORTS

    Mayor:

    a)       Summary of active projects and programs, including priorities of city departments for consideration of the incoming Board of Aldermen

    b)       Mayor's statement regarding the Board's action regarding the retirement of the former director of public works in 2015

    City Clerk:

    Police Department:

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:  

    Public Works:

    Community Development & Planning:

    BuildingDepartment:

    Parks & Leisure Services:

    City Attorney:

    Facilities:

    H.R. Committee:

    Finance Committee:

    9)       ALDERMEN’S FORUM

    10)   EXECUTIVE SESSION

    ADJOURN UNTIL 6:00 P.M. on July 5, 2017