City of Ocean Springs

    Agenda - June 18, 2019 - 6:00 p.m. Recess Meeting

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN
    CITY OF OCEAN SPRINGS
    June 18, 2019 – 6:00 p.m. at City Hall


    1. CALL TO ORDER


    2. INVOCATION AND PLEDGE OF ALLEGIANCE


    3. PROCLAMATIONS
           a) Recognition of Fire Chief Jeff Ponson (Exhibit 3-a)
           b) "Mississippi Community Transportation Awareness Day 2019” presented to Sarah Duffey & Singing River Hospital (Exhibit 3-b)


    4. PUBLIC HEARING
           a) Adopt an Ordinance; an Amendment to the Unified Development Code for the City of Ocean Springs, MS Amending Chapter 1, Section 20 Regarding the Planning Commission (Exhibit 4-a)
           b) Adopt an Ordinance; an Amendment to the Unified Development Code for the City of Ocean Springs, MS Amending Certain Sections Regarding Tree Protection and Tree Protection Committee (Exhibit 4-b)


    5. OLD BUSINESS
           a) Adopt an Ordinance; an Amendment to the Code of Ordinances the City of Ocean Springs, MS to Prohibit Parking on Certain Parts of Diller Road (Exhibit 5-a)
            b) Appeal of the Tree Protection Committee Regarding 1061 Conley Circle by James and Sarah Ballard (Exhibit 5-b)


    6. NEW BUSINESS
           a) Accept Monetary Donation for Bench to be placed at Freedom Field, from the Family of Mike, Joe and Pat Williams (Retired OS Fire Chief) – Kathleen Duvall (Exhibit 6-a)


    7. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
        Mayor:
           a) Authorize to Execute Contract for Senior Community Service Employment Program beginning July 1, 2019 for one year (Exhibit 7-a)
           b) Approve to Refund Fire Pit Rental Fee of $25.00 due to unacceptable conditions on June 7, 2019 (Exhibit 7-b)
           c) Authorize Fire Chief Jeff Ponson to purchase his badge and helmet from the City for $1.00 (Exhibit 7-c)
           d) Approve Special Event Permit Application for the Children’s Memorial Wall Dedication; Scheduled for Thursday June 27, 2019 from 2:30 a.m. until 5:00 p.m.; at Ocean Springs Civic Center; No Cost to the City (Exhibit 7-d)
           e) Approve Special Event Permit Application for the July 3rd Fireworks Display; Wednesday July 3, 2019 Approximately 8:45 p.m.; at the Ocean Springs Beach across from Fayard Property and DMR; Requires Road Closure – Washington Ave., Front Beach and Jackson Ave. and May Require Overtime Cost for the Police Dept., Fire Dept., and/or Public Works (Exhibit 7-e)
        City Clerk:
           f) Approve Minutes: Recess Meeting May 21, 2019 (Exhibit 7-f)
           g) Approve Minutes: Special Call Meeting May 24, 2019 (Exhibit 7-g)
           h) Approve Minutes: Special Call Meeting May 28, 2019 (Exhibit 7-h)
           i) Ratify Check in the amount of $50.00 to MS State Dept of Health; Fingerprint – Camp Counselor Kiernan Murphy (Exhibit 7-i)
           j) Ratify Check in the amount of $230,412.00 to Rosenbauer South Dakota, LLC – Fire Department Truck Engine 5 (Exhibit 7-j)
        Police Department:
           k) Accept Monthly Police Department Report for May 2019 (Exhibit 7-k)
        Fire Department:
           l) Accept Monthly Fire Department Report for May 17 to June 12, 2019 (Exhibit 7-l)
           m) Authorize to declare a Utili Tech Pro 36” Fan and a Rug Doctor Carpet Shampoo Machine (asset tag #6263); as surplus (no value to the City); Remove from City’s Inventory and Dispose (Exhibit 7-m)
        Human Resources/Risk Management:
           n) Authorize the closure of City Offices July 5, 2019 in addition to July 4th holiday, per Governor Phil Bryant (Exhibit 7-n)
           o) Accept resignation of Patrolman William Anderson, effective June 28, 2019; authorize to begin the process of filling the vacant position (Exhibit 7-o, p, q)
           p) Authorize employment of Morgan Ladner, Firefighter, effective June 24, 2019; $10.43 hourly rate; pending successful completion of all pre-employment requirements (Exhibit 7-o, p, q)
           q) Accept restructuring of the Maintenance Department including the elimination of the Maintenance Assistant Supervisor position recently vacated by Kyle Higginbotham to be replaced as a Maintenance Laborer Class A; authorize the promotion of Street Laborer Class C Ed Lamb to  Maintenance Laborer Class A; $14.00 hourly rate; effective June 29, 2019; six months’ probation; increase hourly rate of Maintenance Laborer Class A Brett Spicer from $14.50 to $15.75 due to increased responsibilities resulting from the restructure; effective June 29, 2019 (Exhibit 7-o, p, q)
        City Engineer:
        Public Works:
        Community Development & Planning:
        Planning Commission:
           r) Approve the use of crushed limestone instead of asphalt or concrete on residential property; 14 Fleetwood Place; PID: 61032001.000 (Exhibit 7-r)
           s) Approve the Reconfiguration of Lots 4 and 5 in the Lemoyne Beach Subdivision; PID#s: 61235004.000 & 61235005.000 (Exhibit 7-s)
           t) Approve a Use Permit for a Multi-Function Event Center; 1512 Government Street; PID: 60130180.050 (Exhibit 7-t)
    Zoning & Adjustment Board:
           u) Approve a Variance to allow a portion of a detached accessory building to encroach into the required street side yard setback area; 125 Holcomb Blvd.; PID: 60130180.050 (Exhibit 7-u)
    Historic Preservation Commission:
           v) Approve a Certificate of Appropriateness for the construction of a new dwelling; 106 -A Shearwater Drive; PID: 60130600.000 (Exhibit 7-v)
        Building Department:
           w) Approve Tree Protection Committee meeting minutes from June 11, 2019 (Exhibit 7-w)
           x) Approve Code Enforcement Report through June 14, 2019 (Exhibit 7-x)
           y) Approve the Residential Building Permit Application for Construction of Pier, Boathouse, and  Enclosed Storage at 610 Rue Dauphine (Exhibit 7-y)
           z) Approve the Commercial Building Permit Application for the Demolition of Structure in excess of 50 years in age located at 1111 Bienville Blvd. (Exhibit 7-z)
        Parks & Recreation:
           aa) Approve and Authorize to Execute the Lease of Building Space Agreement with JCCAC/Head Start to utilize the N. E. Taconi Building for twelve (12) months commencing on July 1, 2019 for a total cost of $32,200.08; made in equal monthly payments of $2,683.34 beginning July 1, 2019 (Exhibit 7-aa)
           bb) Approve and Authorize to Execute the Lease of Building Space Agreement with Dynamic Dyslexia Design (3-D) to utilize the N. E. Taconi Building for twelve (12) months commencing on July 1, 2019 for a total cost of $12,600.00; made in equal monthly payments of $1,050.00 beginning July 1, 2019 (Exhibit 7-bb)
           cc) Approve and Authorize to Execute the Lease of Building Space Agreement with the Mississippi Gulf Coast YMCA to utilize the N. E. Taconi Building for twelve (12) months commencing on July 1, 2019 for a total cost of $25,200.00; made in equal monthly payments of $2,100.00 beginning July 1, 2019 (Exhibit 7-cc)  
        City Attorney:    


    8. DEPARTMENT REPORTS
        Mayor:  
        City Clerk: 
           a) Approve payment: Docket of Claims and spread summary on the Minutes (Exhibit 8-a)
           b) Accept Monthly Budget Report (Exhibit 8-b)
           c) Authorize adjustment of water/sewer accounts due to a finding that the customers did not receive the benefit of the utility and the excess usages were due to unforeseen circumstances (Exhibit 8-c)
           d) Discussion of Pay Scale to become Effective in October the first pay period of FY 19/20
        Police Department:
        Fire Department:
        Human Resources/Risk Manager:
        City Engineer:
        Public Works:
        Community Development & Planning:
        Planning Commission: 
        Building Department:
        Parks & Recreation:
        City Attorney:


    9. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.


    10. ALDERMEN’S FORUM


    11. EXECUTIVE SESSION
        a) Personnel in Public Works


    ADJOURN UNTIL 6:00 P.M. on July 2, 2019