City of Ocean Springs

    Agenda - July 5, 2017 - 6:00 p.m. Regular Meeting

    July 5, 2017 - 6:00 p.m.

     1.     CALL TO ORDER

     2.     ROLL CALL

     3.     PUBLIC HEARING

    a)      Appeal of the Planning Commission’s recommendation for 435 East Beach Drive Use Permit - Residential Short Term Rental (Primary Structure) – Scott & Trinity Walker – (Exhibit 3-a)                                     

    4.      OLD BUSINESS

    a)      Colonial Estates Water Line Extension Project

    i)       Approve Memorandum of Agreement Colonial Estates #3 Water System, Inc. to Purchase Water Upon Availability for a Minimum Period of Sixty (60) Consecutive Days

    ii)      Approve Memorandum of Agreement between Mississippi Department of Marine Resources and City of Ocean Springs, Mississippi for the Colonial Estates Water Line Project (MOA #8200033497) pending final review from City Attorney

    iii)    Approve a Budget Amendment to indicate funding for this project to include $10,000.00 committed by the City, plus $35,000.00 contributed by Mississippi Department of Marine Resources

    iv)    Approve the Resolution of the City of Ocean Springs, Mississippi to Request a Donation of Land and Utility Easement from Jackson County for to Provide Water to Colonial Estates

    v)      Authorize to advertise for bids for Colonial Estates Water Line Project pending conveyance of land and easements to the City

    5.     NEW BUSINESS

    a)      Adopt an Ordinance Amending Ordinance No. 5-1972 by Removing from the Coverage Afforded by the Civil Service System the Position of "Executive Assistant to the Mayor and Board of Aldermen” of the City of Ocean Springs, Mississippi – Mayor Dobson (Exhibit 5-b)

    6.     PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

    7.     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)      Accept the resignation of Kenneth A. Papania as the Ocean Springs representative to the Jackson County Utility Authority effective June 29, 2017 (Exhibit 7-a)

    b)      Adopt Resolution appointing Mississippi Municipal League 2017 voting delegates for the City of Ocean Springs (Exhibit 7-b)

    City Clerk:

    c)     Approve Minutes: Recess Meeting June 20, 2017 (Exhibit 7-c)

    (Minutes will be distributed on Wednesday, July 5, 2017)

    d)     Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-d)

    e)     Accept Action Report (Exhibit 7-e)

    f)      Authorize spreading the oaths of office for the Mayor and Board of Aldermen across the minutes (Exhibit 7-f)

    g)     Ratify payment to Mississippi Municipal League in the amount of $235.00 for Alderman Papania to attend the 86th Annual MML Conference on July 24-26, 2017 at the Mississippi Coast Coliseum & Convention Center in Biloxi, MS (Exhibit 7-g)

    h)     Authorize the Mayor and City Clerk to sign a representation letter from Culumber, Harvey, & Associates, P.A. in connection with the audit of the financial statements of the City of Ocean Springs, Mississippi (Exhibit 7-h)

    i)       Ratify Application for Run/Walk Permit for a 2 Mile Run/Walk (YMCA Wesson Memorial Run) on Tuesday, July 4, 2017 from 8:00 a.m. – 9:30 p.m., no city costs incurred (Exhibit 7-i)

    j)       Approve Special Event Permit Application for the 39th Annual Peter Anderson Arts & Crafts Festival on Saturday, November 4th and Sunday, November 5th with set-up beginning on Saturday, November 4th and approve road closures for this event (Exhibit 7-j)

    k)     Accept the Official Recapitulation for the City of Ocean Springs General Election of the Mayor and Board of Aldermen held on June 6, 2017 (Exhibit 7-k)

    l)       Ratify check to Jessie Galloway in the amount of $100.00 for security at the Community Center for the Swearing in Ceremony of the Mayor and Board of Aldermen on June 30, 2017 (Exhibit 7-l)

    Police Department:

    m)    Authorize removal of Patrolman Henry Frank from probationary status to full-time status, effective immediately (Exhibit 7-m)

    n)      Authorize to hire Tyler Reid, Corrections Officer; $12.50 hourly; effective on or about July 24, 2017; one year probation; pending successful completion of all pre-employment requirements (Exhibit 7-n)

    Fire Department:

    Human Resources/Risk Management:

    o)      Authorize the request by the Walter Anderson Museum of Art to take loan of Trailer McQuilkin Sculpture entitled "Mississippi Pine Lily” from July 31 to September 11, 2017; the sculpture will be covered by their insurance while in their possession (Exhibit 7-o)

    p)      Authorize to hire Kathryn Johnson, Human Resources Assistant; $14.00 hourly; effective July 6, 2017; one year probation; pending successful completion of all pre-employment requirements (Exhibit 7-p)

    City Engineer:

    Public Works:

    q)      Authorize the transfer of Branden Herring from Sewer Department to Garbage Department Laborer Class C at the current rate of pay effective July 15, 2017 (Exhibit 7-q)

    r)      Authorize to extend the probationary period for Justin Gibbs for an additional (2) two months ending September 6, 2017 (Exhibit 7-r)

    s)       Authorize the Mayor to sign and execute the Final Payment in the amount of $9,282.50 and Closeout Documents with Maguire Iron, Inc. for the Water Tank Repairs (Exhibit 7-s)

    Community Development & Planning:

    PLANNING COMMISSION:

    t)      Approve the application for a Short Term Rental (STR) Permit located at 1212 Bowen Avenue, PID #61190011.000, owned by Josephine Milstead Rice/Rain Residential as recommended by the Planning Commission (Exhibit 7-t)

    u)      Approve the application for Preliminary Plat for a six (6) lot subdivision, PID #61265001.000, Vermont Avenue north of De La Rose Place – Maple Woods, LLC/Fred Moran - as recommended by the Planning Commission (Exhibit 7-u)

    Building Department:

    v)      Approve the application from Joel M. Levi for Demolition of structure located at 1508 Kensington Avenue (Exhibit 7-v)

    w)   Accept Tree Protection Committee Meeting Minutes, Site Visit Report, and applications held on June 20, 2017 (Exhibit 7-w)

    x)      Accept Code Enforcement Report through June 30, 2017 (Exhibit 7-x)

    Parks & Leisure Services:

    y)      Authorize out-of-state travel for Briani Liddell, Camp Coordinator, to attend the National Recreation & Parks Association Conference in New Orleans, LA on September 26-28, 2017 (Exhibit 7-y)

    City Attorney:

    Facilities:

    H.R. Committee:

    Finance Committee:

    8.      DEPARTMENT REPORTS

    Mayor:

    City Clerk:  

    Police Department:

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:

    Public Works:

    Community Development & Planning:

    a)      Discussion on Schmidt Park Subdivision – Confirmation of vacation of alleys as documented in Ordinance Number 5-1944 (Exhibit 8-a)

    b)      Update on Tidelands Applications for fiscal year 2019 (Exhibit 8-b)

    Building Department:

    Parks & Leisure Services:

    City Attorney:

    Facilities:

    H.R. Committee:

    Finance Committee:

    9.     ALDERMEN’S FORUM

    10.  EXECUTIVE SESSION  

    RECESS UNTIL 6:00 P.M. on Tuesday, July 18, 2017