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    City of Ocean Springs

    Agenda - July 17, 2018 - 6:00 p.m. Recess Meeting

    July 17, 2018 - 6:00 p.m.

    1)      CALL TO ORDER

    2)      ROLL CALL

    3)      NEW BUSINESS

    a)       Authorize to swear in Ryheen Brown, Purchasing Agent, as a Deputy City Clerk (Exhibit 3-a)

    b)      Select a new member to the Civil Service Commission – Mayor Dobson

    c)      Discuss the American Municipal Services agreement for the collection of court fines – Deborah Sivira (Exhibit 3-c)

    d)     Discuss going out for RFQ for engineer services for Stormwater permit – Alderman Authement

    e)      Discuss going out for RFQ’s for all city appointed services with the exception of city auditor due to incomplete audit – Alderman Authement

    f)      Discussion regarding the Harbor traffic – Mayor Dobson

    4)     OLD BUSINESS

    a)      Discuss appeal of the Zoning and Adjustments Boards recommendation to uphold the decision of the City Planner regarding the determination of front and rear yards located at 104 Spanish Point Circle, PID #610224070.060, submitted by Mr. Ted Cain (Exhibit 4-a)

    b)      Update from Retail Coach – Will Kline

    c)      Update on the Mary C. budget – Carolyn Clark and Connie Moran (Exhibit 4-c)

    d)      Adopt Ordinance No. 2018-13 An Amendment to the Code of Ordinances for the City of Ocean Springs, Mississippi Amending Chapter 14 to Set Registration Requirements for Golf Carts and Low-Speed Vehicles (Exhibit 4-d)

    5)     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 5, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)      Approve the Contract for Professional Services with Fred "Chic” Cody to serve as a consultant to the City regarding Special Events effective July 2018 thru June 30, 2019 at an annual cost of $5000.00 (Exhibit 5-a)

    City Clerk:

    b)      Approve Minutes: Regular Meeting July 3, 2018 (Exhibit 5-b)

    c)       Ratify check to Shalanda Ferguson, Custodian, in the amount of $6.00 to replace cash drawer shortage (Exhibit 5-c)

    d)      Adopt a resolution authorizing the signing of checks duly passed whereas, the City of Ocean Springs maintains multiple checking accounts at Hancock Bank for operating expenses, payroll expenses and to clear debts adding Mayor Pro Tem Kenneth Papania (Exhibit 5-d)

    e)       Approve Run/Walk Permit Application for the MS Gulf Coast Chamber of Commerce – Coast Young Professionals to hold a bridge walk and canned food drive on Saturday, August 11, 2018, from 6:00 a.m. – 10:00 a.m.; no cost incurred by the City (Exhibit 5-e)

    f)       Approve Run/Walk Permit Application for the "What the Ruck” Free 10K Ruck March Challenge on Saturday, July 28,2018, from 7:00 a.m. – 11:00 a.m. using the Ocean Springs Bridge and Front Beach Pathway; no cost incurred by the City (Exhibit 5-f)

    g)       Authorize the Mayor to approve the contract with Tyler Technologies for the Financial Software of the City (Exhibit 5-g)

    h)      Accept resignation of Shelly Ferguson, City Clerk, effective July 27, 2018; authorize to begin the process to fill the vacant position (Exhibit 5-h)

    i)       Approve the revised route for the Bonne Vivantes 5K and 1 mile Children’s Fun Run scheduled for Saturday, August 25, 2018; additional cost of $100.00 to be paid for traffic control (Exhibit 5-i)

    Police Department:

    j)       Authorize out of state travel for Sergeant Brian Kestner to attend professional training in Advanced Tactics for Firearms Instructors on September 24-26, 2018, in Little Rock, AR as budgeted (Exhibit 5-j)

    k)     Authorize to declare the list of various computers and printers as surplus (of no value to the City) and remove from the City’s inventory; authorize destruction and disposal by AGJ Systems (Exhibit 5-k)

    Fire Department:

    l)       Accept Monthly Fire Department Report (Exhibit 5-l)

    Human Resources/Risk Management:

    City Engineer:

    Public Works:

    m)   Authorize to allow the collection of miscellaneous scrap metal that has been declared surplus (of no value to the City) and redeem for cash to be distributed into the appropriate City funds (Exhibit 5-m)

    n)     Authorize to declare the list of fifty-two (52) sewer pumps as surplus (of no value to the City) and redeem for cash; authorize to increase the sewer line item 410-677-575 by the amount of revenue generated from the disposal (Exhibit 5-n)

    Community Development & Planning:

    o)     Approve the Memorandum of Agreement between Mississippi Department of Marine Resources and City of Ocean Springs, Mississippi for the Colonial Estates Water Line Project, MOA #OS-001-MOA (Exhibit 5-o)

    p)     Approve the DMR Tidelands – FY18-P501-05OS OS Front Beach Living Shoreline – Conceptual Design created by Allen Engineering to allow for final engineering to be completed (Exhibit 5-p)

    PLANNING COMMISSION:

    q)      Accept the determination of the Planning Commission related to the request to vacate undeveloped right-of-way (ROW) in Davidson Subdivision – Paul Champagne and Roxana Kish, Applicants (Exhibit 5-q)

    HISTORIC PRESERVATION COMMISSION:

    r)       Approve the Certificate of Appropriateness to construct an in-ground pool at 610 Russell Avenue, Bowen Avenue Historic District, as recommended by the Historic Planning Commission – Vanessa Sauls Johnson (Exhibit 5-r)

    Building Department:

    s)       Accept Tree Protection Committee meeting minutes of July 10, 2018 (Exhibit 5-s)

    t)       Accept Code Enforcement Report through July 12, 2018 (Exhibit 5-t)

    Parks & Recreation:

    u)     Accept the parks Advisory Board minutes from June 13, 2018 (Exhibit 5-u)

    v)     Approve the Professional Design Services with Compton Engineering, Inc. for the renovations of the softball and baseball concession/restroom facilities at Highway 57 Sports Complex (Exhibit 5-v)

    w)    Accept the resignation of Briana Liddell, Camp and Special Events Coordinator, effective July 27, 2018; authorize to begin the process to fill the vacant position at a rate up to $17.00 per hour (Exhibit 5-w)

    x)     Approve the Concessions and Vendor Services Contract with P & H Concessions to handle concessions at the Highway 57 Sports Complex pending approval from the City Attorney (Exhibit 5-x)

    City Attorney:

    6)     DEPARTMENT REPORTS

    Mayor:

    City Clerk:

    a)      Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 6-a)

    Police Department:

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:  

    Public Works:

    Community Development & Planning:

    BuildingDepartment:

    Parks & Recreation:  

    City Attorney:

     7)      PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners. 

    8)      ALDERMEN’S FORUM 

    9)      EXECUTIVE SESSION

    a)      Personnel in the City Clerk’s office

    b)     Personnel in the Fire Department

    c)      Current litigation regarding Chaney

    ADJOURN UNTIL 6:00 P.M. on August 7, 2018