City of Ocean Springs

    Agenda - January 21, 2020 - 6:00 p.m. Recess Meeting

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    January 21, 2020 – 6:00 p.m. at City Hall


    1. CALL TO ORDER


    2. INVOCATION AND PLEDGE OF ALLEGIANCE


    3. PROCLAMATION
    a) Super Bowl Champions - OS Saints - 5&6 year old flag football team (Exhibit 3-a)
    b) Super Bowl Champions - OS Greyhounds - 11&12 year old tackle football team (Exhibit 3-b)
    c) St. Patrick Catholic High School - National Blue Ribbon Award for Excellence (Exhibit 3-c)


    4. PRESENTATION
    a) St. Patrick’s Catholic High School – State of the School
    b) Ocean Springs Library Update – Yvonne Parton
    c) Mary C. O’Keefe Update
    d) The Foundation Group Update


    5. OLD BUSINES
    a) Discussion of continuation of 1-year contract with The Foundation Group (Exhibit 5-a)
    b) Discussion of warranty program contract provided by Utility Services Partners (Exhibit 5-b)


    6. CONSENT AGENDA* Consent Agenda – All matters listed under Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
    Mayor:
    a) Adopt Resolution to request assistance from Jackson County for improvements at the Highway 57 Sports Complex (Exhibit 6-a)
    City Clerk:
    b) Authorize the Mayor to sign Scope of Engagement letter with Butler/Snow to retain as counsel and agent for continuing disclosure of bond requirements (Exhibit 6-b)
    c) Ratify check to James Jones Jr. in the amount of $500.00 for Tennis Instructor (Exhibit 6-c)
    d) Ratify check to K&K insurance Group in the amount of $1,828.00 for Recreational Activities Insurance (Exhibit 6-d)
    e) Ratify check to Miranda Lincks in the amount of $234.40 for Replacement for broken glasses (Exhibit 6-e)
    f) Approve Minutes: Regular Meeting January 7, 2020 (Exhibit 6-f)
    g) Approve Minutes: Special Call Meeting January 15, 2020 (Exhibit 6-g)
    Police Department:
    h) Accept Yearly Police Department Report for 2019 (Exhibit 6-h)
    i) Accept Monthly Police Department Report for December 2019 (Exhibit 6-i)
    j) Authorize out of state travel for employee # 2287; January 22-23, 2020 in Pensacola, FL for Survive and Thrive VALOR Training; No Cost (Exhibit 6-j)
    k) Authorize out of state travel for employees # 1452, 1669, 1687, and 1725; January 30-31, 2020 in Millbrook, AL for Communications System Research; expenses are budgeted (Exhibit 6-k)
    Fire Department:
    l) Accept monthly Fire Department Report for December 2019 (Exhibit 6-l)
    Human Resources/Risk Management
    m) Authorize the Mayor to execute MOU to become a Learning Partner with Columbia Southern University to offer discounts (Exhibit 6-m)
    n) Human Resources action items (Exhibit 6-n):
         a. Accept resignation of Patrolman/Task Force Officer Henry Frank, effective January 24, 2020; authorize to begin the process of filling the vacant position
         b. Accept resignation of Firefighter Anthony Reynolds, effective February 16, 2020; authorize to begin the process of filling the vacant position
         c. Authorize employment of Shane Fountain, Firefighter, effective on or about February 9, 2020; $33,000 annual; one year probationary status, pending successful completion of all pre-employment requirements
         d. Accept resignation of Street Department Laborer Austin Gatewood, effective January 31, 2020; authorize to begin the process of filling the vacant position
          e. Accept resignation of Parks Maintenance Worker Cameron Keys, effective January 17, 2020; authorize to begin the process of filling the vacant position
    Community Development & Planning:
    Planning Commission:
    o) Approve request of the use of gravel for Church parking lot; 1710 Government Street; Henry Furr representing The First Bank (Exhibit 6-o)
    Historic Preservation Commission:
    p) Approve Certificate of Appropriateness for the replacement of shingle roof with a metal roof; 1118 Iberville Drive; James and Cristina Busch (Exhibit 6-p)
    Zoning & Adjustments Board:
    q) Approve request of variances from the front and side yard building set back requirements; 1700 Government Street; Henry Furr representing First Bank (Exhibit 6-q)
    Building Department:
    r) Accept Tree Protection Committee meeting minutes from January 14, 2020 (Exhibit 6-r)
    s) Approve Code Enforcement Report through January 17, 2020 (Exhibit 6-s)
    Parks & Recreation:
    t) Approve Facility Agreement for MS Gulf Coast YMCA for use of Freedom Field beginning January 13, 2020 to November 21, 2020 (Exhibit 6-t)
    u) Approve Facility Agreement for Ocean Springs Baseball Organization for use of Sports Complex on Monday-Thursday nights beginning on January 25, 2020 to June 20, 2020 (Exhibit 6-u)
    v) Approve Facility Agreement for Gulf Coast Women’s Softball for use of Sports Complex on Friday Nights beginning March 6, 2020 to May 22, 2020 (Exhibit 6-v)
    w) Approve Facility Agreement for Dream Program, INC for use of the Ryan Youth Center beginning January 14, 2020 to March 17, 2020 and Gay Lemon Football and Softball fields from April 14, 2020 to November 17, 2020 (Exhibit 6-w)
    x) Approve Facility Agreement for Ocean Springs Greyhound Boys Lacrosse for use of Gay Lemon Football field on Monday-Thursday beginning January 6, 2020 to May 15, 2020 (Exhibit 6-x)
     
          
    7. DEPARTMENT REPORTS
    Mayor:  
    a) Request for donation to benefit MLK Wild Day at MLK Park held on January 20, 2020 (Exhibit 7-a)
    City Clerk: 
    b) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Exhibit 7-b)
    c) Authorize adjustment of water/sewer accounts due to a finding that the customers did not receive the benefit of the utility and the excess usages were due to unforeseen circumstances (Exhibit 7-c)
    d) Discussion of Elevated Control Panel Platforms – 7 lift stations FEMA Project 33932; selection committee concurrence of Overstreet & Associates as consultant and to authorize to negotiate a contract in accordance with FEMA requirements (Exhibit 7-d)
    Public Works:
    e) Approval to reject awarding of landscaping bids due to bids being in a not comparative format; approval to create bid document requesting specific format (Exhibit 7-e)
    Building Department:
    f) Appeal of TPC denial of removal of one Live Oak tree at 108 Heron Park Place; Amy Pontius (Exhibit 7-f)


    8. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.


    9. ALDERMEN’S FORUM


    10. EXECUTIVE SESSION


    ADJOURN UNTIL 6:00 P.M. on February 4, 2020