City of Ocean Springs

    Agenda - January 2, 2018 - 6:00 p.m. Regular Meeting

    January 2, 2018 - 6:00 p.m.

    1.      CALL TO ORDER

    2.      ROLL CALL

    3.      PROCLAMATION

    a)       Mississippi Municipal Government Week – January 14-20, 2018 (Exhibit 3-a)

    b)       Lakota Lancaster Day – January 2, 2018

    4.      OLD BUSINESS

    a)       Civil Service Commission Update – John Lee

    b)      Vehicle insurance renewal - Scott Lemon (Exhibit 4-b)

    5.      NEW BUSINESS

    a)       Inform the BOA of plans and goals of the Ocean Springs Business Coalition’s January merchant mixer regarding the state flag and the future of Ocean Springs – Jan Rideout (Exhibit 5-a)

    6.      CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 6, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    City Clerk:

    a)       Ratify a check to the Mental Health Association of South Mississippi in the amount of $365.09 which was collected during a fundraiser held by the Mayor’s Youth Council (Exhibit 6-a)

    b)       Accept the General Fund Revenue and Expenditures Report for the first quarter of FY17-18 (Exhibit 6-b)

    c)      Approve Run/Walk Permit Application for the Krosty Kroc Run/Walk sponsored by the Salvation Army Kroc Center to be held on Saturday, January 13, 2018 from 8:30 am to 11:00 am using the approved OS Bridge/Front Beach 5K route and onto Front Beach; $200.00 incurred by the City for traffic control (Exhibit 6-c)

    d)      Authorize to hire Amanda Escobar, Deputy Court Clerk, effective January 4, 2018; $12.00 hourly pay: one year probation pending successful completion of all pre-employment requirements (Exhibit 6-d)

    Police Dept.:

    Fire Dept.:

    e)       Authorize out of state travel for Fire Chief Jeff Ponson to attend a Fire Equipment Expo in Decatur, AL on January 11, 2018 as budgeted (Exhibit 6-e)

    Risk Manager/HR:

    City Engineer: 

    Public Works:

    Community Development & Planning:

    f)       Approve the order approving the application of Moran Properties, LLC for Pre-Construction Ad Valorem Tax Exemption on an Outparcel of Land in the Central Business District located at 705 Washington Avenue, PID #60137022.000 (Exhibit 6-f)

    g)      Ratify execution of Sub-Grant Agreement Amendment #2, DMR Project #HCG-2016-001 – National Heritage Area Funding/Replace Historic Flag Plaques at Fort Maurepas Park – no cost time extension (Exhibit 6-g)

    Planning Commission:

    h)      Accept Planning Commission’s recommendation to approve an application for a Residential Short Term Rental Permit located at 1238 Iberville Drive, PID# 60119272.000 – Donald and Dianne del Cid (Exhibit 6-h)             

    Building Department:

    i)        Accept Tree Protection Committee Meeting Minutes from December 19, 2017 (Exhibit 6-i)

    j)       Approve the Residential Building Permit Application to construct a Pier and Boathouse at 106 Spanish Point Court – Don and Regan Pfiffer (Exhibit 6-j)

    Parks & Recreation:

    k)       Approve the request from the Ocean Springs School District to waive the fees for the use of the Ocean Springs Halstead Tennis Courts from January 1, 2018 – May 13, 2018 for the OSHS Tennis Team to practice and hold matches with the agreement that the OSSD be responsible for all trash pickup and cleaning of the restrooms during the time frame requested (Exhibit 6-k)

    Facilities:

    City Attorney:

    H.R. Committee:

    Finance Committee:

    7.      DEPARTMENT REPORTS

    Mayor:

    City Clerk:

    a)      Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-a)

    b)      Update on the newspaper of record for the City of Ocean Springs (Exhibit 7-b)        

    Police Dept.:

    Fire Dept.:

    Risk Manager/HR:

    c)       Discussion of replacement for Street Department Laborer C while deployed 

    City Engineer:  

    Public Works:

    Community Development & Planning:

    Building Department:

    Parks & Recreation:

    Facilities: 

    City Attorney:

    H.R. Committee:

    Finance Committee:

     8.      PUBLIC COMMENT: The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted        

    9.       ALDERMEN’S FORUM

     10.   EXECUTIVE SESSION

    a)       Personnel in Public Works Department

    RECESS UNTIL 6:00 P.M. on January 16, 2018