City of Ocean Springs

    Agenda - February 7, 2017 - 6:00 p.m. Regular Meeting

    February 7, 2017 - 6:00 p.m.

    1.     CALL TO ORDER

    2.     ROLL CALL

    3.     PROCLAMATIONS

    a)      National Wear Red Day – February 3, 2017 (Exhibit 3-a)

    4.     NEW BUSINESS

    a)      Discussion regarding the Healthy Ocean Springs Initiative – Let’s Go Gulf Coast – Kelsey Keel (Exhibit 4-a)

    b)      Request authorization to partner with Let’s Go Gulf Coast for their second annual Lighten Up Ocean Springs program – Mayor Moran (Exhibit 4-b)

    c)      Discussion on making Ocean Springs Smoke Free – Laurie Johnson, Katherine Bryant, and Kimberly Hughes (Exhibit 4-c)

    d)      Present information on the Library and the services it offers; update on the Jackson-George Regional Library System Strategic Plan 2017-2021 – Yvonne Parton (Exhibit 4-d)

    e)      Discuss the request for appeal on a Tree Protection Committee ruling to remove a magnolia tree located at 3610 Perryman Road (Exhibit 4-e)

    f)       Presentation from Disability Connection on playground equipment suitable for special needs children to place in Little Children’s Park – Janie O’Keefe

    5.      OLD BUSINESS

    a)      Discussion on allowing the American Legion Post 42 use of the voting precinct room at the Ryan Youth Center – Carl King (Exhibit 5-a)

    6.     PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes.  The Board will take all comments under advisement for potential action at a later date if warranted.

    7.     CONSENT AGENDA

    ** Consent Agenda – All matters listed under Item 7, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    City Clerk:

    a)     Approve Minutes: Recess Meeting January 17, 2017 (Exhibit 7-a)

    b)     Approve Minutes:  Special Call Meeting January 27, 2017 (Exhibit 7-b)

    c)     Approve Minutes:  Special Call Meeting January 30, 2017 (Exhibit 7-c)

    d)     Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-d)

    e)     Accept Action Report (Exhibit 7-e)

    f)      Approve Special Event Permit Application for the Spring Arts, Herb and Garden Festival sponsored by The Ocean Springs Chamber of Commerce on March 25-26, 2017 from 9:00 a.m. – 5:00 p.m. on Saturday and 9:00 a.m. – 4:00 p.m. on Sunday and authorize to close the road at the L&N Depot parking lot and Washington Avenue from the railroad tracks to Porter Avenue (Exhibit 7-f)

    g)     Approve Run/Walk Permit Application for an 8K Run Fundraiser for Salvation Army Kroc Center sponsored by the Gulf Coast Running Club on Saturday, February 11, 2017 from 9:00 a.m. to 11:00 a.m.; pending meeting with event organizer (Exhibit 7-g)

    h)     Ratify check to Burk-Kleinpeter in the amount of $16,463.06 for the Government Street Improvement Project (Exhibit 7-h)

    i)       Ratify check to the Mississippi Municipal League in the amount of $225.00 in registration fees for the Mayor’s Youth Council to attend the 10thAnnual Youth Leadership Summit on March 3-4, 2017 in Cleveland, MS (Exhibit 7-i)

    Police Department:

    j)       Accept the Retirement of Captain Terry Harris effective May 19, 2017 and authorize to announce pending promotions to captain, lieutenant, and sergeant pending Captain Harris’s retirement with the actual promotions, including pay change, to go into effect May 19, 2017 (Exhibit 7-j)

    Fire Department:

    Human Resources/Risk Management:

    City Engineer:

    Public Works:

    k)      Authorize removal of Kyle Higginbotham and Eric Kordek from probationary status to full-time status effective February 17, 2017 at their current rate of pay (Exhibit 7-k)

    l)       Authorize Contract Amendment No. 3 with Compton Engineering, Inc. to modify the Compensation to include providing services associated with the position of Interim Public Works Director as included in Amendment No. 2 (Exhibit 7-l)

    m)    Accept the Letter of Completion for the Lily Harbour Offsite Utilitiy line with the understanding that the lines are under a three year warranty for materials, labor and installation defects (Exhibit 7-m)

    Community Development & Planning:

    n)      Authorize the Mayor to execute the required Memorandum of Understanding and Request Letter requesting the release of State General Obligation Bonds to receive funds approved for Infrastructure and Infrastructure Related Projects; requesting $150,000.00 of the proceeds approved as a contribution to the Porter Avenue Infrastructure Project (Exhibit 7-n)

    Planning Commission:

    o)      Approve the application for Preliminary Plat Review for The Sands at Front Beach located at 265 Front Beach Drive, PID: 60225100.000 and 60225190.000 as recommended by the Planning Commission – Lee Brumfield (Exhibit 7-o)

    p)       Approve the application for a Special Permit for a Home Daycare with extended hours located at 3206 Government Street; PID: 61600426.000 pending final Use approval and final code inspection for items not related to daycare operations – Sandra Markland (Exhibit 7-p)

    Building Department:

    q)      Approve Tree Protection Committee Meeting Minutes from January 17, 2017. (Exhibit 7-q )

    r)       Accept the applications for the Tree Protection Committee and make a selection to fill the current opening  (Exhibit 7-r)

    Parks & Leisure Services:

    s)       Approve the Facility Use Agreement with Mississippi Gulf Coast YMCA for the use of Freedom Field beginning January 14, 2017 through December 31, 2017  (Exhibit 7-s)

    t)     Authorize to hire John Carter, Parks Maintenance Worker, $12.00 hourly rate, one- year probationary period pending successful completion of all pre-employment requirements (Exhibit 7-t)

    u)     Approve the Facility Use Agreement with the Dream Program, Inc. for the use of Gay Lemon Softball Fields, Gay Lemon Football Field, Halstead Tennis Courts and the Highway 57 Sports Complex from March 15, 2017 through December 2, 2017 (Exhibit 7-u)

    v)      Approve the Lease Agreement with Dynamic Dyslexia Design ("3-D”) School to lease five (5) rooms on the west side of Taconi near Ward Avenue  for a period of one year commencing July 1, 2017 and terminating June 30, 2018 (Exhibit 7-v)

    City Attorney:

    Facilities:

    H.R. Committee:

    Finance Committee:

    8.     DEPARTMENT REPORTS

    Mayor:

    City Clerk:  

    Police Department:

    Fire Department:

    Human Resources/Risk Manager:

    City Engineer:

    Public Works:

    Community Development & Planning:

    a)      Update on the Downtown Parking Study (Exhibit 8-a)

    b)      Discussion on the Technical Assistance Application to Smart Growth America (Exhibit 8-b)

    c)      Discussion on the benefits of providing a bike share program for residents and visitors to the City of Ocean Springs (Exhibit 8-c)

    Building Department:

    d)      Update on mitigation cost for the live oak tree adjacent to Lovelace Drugs (Exhibit 8-d)

    Parks & Leisure Services:

    City Attorney:

     Facilities:

     H.R. Committee:

    Finance Committee:

    9.     ALDERMEN’S FORUM

    10.   EXECUTIVE SESSION

    RECESS UNTIL 6:00 P.M. on February 21, 2017