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    City of Ocean Springs

    Agenda - August 7, 2018 - 6:00 p.m. Regular Meeting

    August 7, 2018 - 6:00 p.m. 

    1.      CALL TO ORDER

    2.      ROLL CALL

    3.      PRESENTATION

    a)      Presentation of award certificate to Mayor Dobson and Public Works Department - Richard Eckert and Tom Adams, American Legion Post 42

    4.     NEW BUSINESS

    a)      Discuss entering into an Interlocal Cooperation Agreement between the City of Ocean Springs and the Board of Supervisors of Jackson County, Mississippi for the purpose of providing a more cost effective method of housing prisoners of the City at the Jackson County Adult Detention Center (Exhibit 4-a)

    b)      Adopt Ordinance No. 2018-14 Amending Ordinance No. 5-1972 by Removing from the Coverage Afforded by the Civil Service System the Position of City Clerk of the City of Ocean Springs, Mississippi (Exhibit 4-b)

    5.     OLD BUSINESS

    a)      Update from AGJ – Nikki Johns

    6.     CONSENT AGENDA*

    * Consent Agenda – All matters listed under Item 6, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.

    Mayor:

    a)      Authorize the Mayor to sign and execute the Construction and Right-of-Way Use Agreement between the City of Ocean Springs and Telepak Networks, Inc. (Exhibit 6-a)

    City Clerk:

    b)      Authorize to Designate Applicant Agent for Hurricane Nate FEMA/MEMA project reimbursement to Interim City Clerk Patty Gaston and Accounting Clerk Jennifer Simmons as the alternate authorized representative (Exhibit 6-b)

    c)     Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for Counselor Briana Cardenez (Exhibit 6-c)

    d)     Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for Counselor Benett Demeritt (Exhibit 6-d)

    e)     Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for Counselor Regan Reid (Exhibit 6-e)

    f)      Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for grant employee Robynn Smith (Exhibit 6-f)

    g)     Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for Counselor Caroline Nailer (Exhibit 6-g)

    h)      Ratify check to the MS State Department of Health in the amount of $50.00 for fingerprint card for Counselor Madeline Armes (Exhibit 6-h)

    i)       Adopt Resolution of the City of Ocean Springs, Mississippi to Remove Shelly Ferguson as Authorized Signatory and Establish Authorized Signatories on Bank Accounts Held by the City of Ocean Springs (Exhibit 6-i)

    j)       Accept Oath of Office of Ryheen Brown, Deputy City Clerk (Exhibit 6-j)

    k)     Approve Run/Walk Permit Application for Krewe of Salacia Glow Run/Walk Event to be held on Friday, August 31, 2018 from 7:30 p.m. to 10:00 p.m.; Ocean Springs Bridge walk only; no costs incurred by the City (Exhibit 6-k)

    l)       Approve Special Event Permit Application for the El Roi Ministries Rally for Recovery Event to be held at Marshall Park on Saturday, September 8, 2018 from 10:00 a.m. – 2:00 p.m.; set up to begin at 9:00 a.m. and break down to begin at 2:00 p.m.; authorize El Roi Ministries the use of 10-15 tables and 20-30 chairs for the event; authorize to close Robinson Street from Washington Avenue to Church Street from 10:00 a.m. – 2:00 p.m.; the event organizer is to pay $200.00 for traffic control (Exhibit 6-l)

    m)   Approve Special Event Application for a Campaign Fundraiser for Jennifer Sekul Harris to be held in the Civic Center Parking Lot on Saturday, September 1, 2018 from 8:00 a.m. – 2:00 p.m.; setup to begin at 7:00a.m. – tear down at 3:00 p.m.; no costs incurred by the City (Exhibit 6-m)

    Police Dept.:

    n)     Authorize to remove Patrolman Nick Sweeney from temporary status to full time status to fill the Patrolman vacancy resulting from Sergeant Carroll’s promotion; authorize to keep the temporary position open until other full time vacancies are filled or Patrolman Bryan returns to duty (Exhibit 6-n)

    o)     Authorize the conversion of  Cash English from a full-time Corrections Officer position to a full-time Patrolman position effective August 8, 2018; $13.25 hourly rate until graduation from Academy then the hourly rate will increase to $14.50; six month probationary period (Exhibit 6-o)

    Fire Dept.:

    p)     Authorize to extend the probationary period for Firefighters Tony Barnett, Corey Carlson, and Rasheeda Crawford by (90) ninety days to successfully complete the requirement of passing the national Registry for First Responder Certification exam (Exhibit 6-p)

    q)     Authorize to allow the transfer of the fuel tank behind the Civic Center to the Fire Department to use at James A. Murray fire station (Exhibit 6-q)

    Human Resources/Risk:

    City Engineer: 

    Public Works:

    r)      Accept the termination of employee #2315 effective July 16, 2018; authorize to begin the process of filling the vacant position (Exhibit 6-r)

    s)      Authorize to hire a temporary beautification employee at the hourly rate of $10.00 for up to (4) four months to assist in preparing for upcoming special events while the supervisor’s leave of absence is extended (Exhibit 6-s)

    t)       Authorize to accept the check from Pascagoula Scrap Metal in the amount of $3082.20 for revenue generated from miscellaneous scrap metal (unprepared steel); authorize to increase the Street Department materials and supplies (001-201-560) budget line item by this amount (Exhibit 6-t) 

    Community Development & Planning:

    u)      Authorize to modify the scope of work for the DMR Tidelands FY19 award for Ocean Springs Front Beach Infrastructure Stabilization Improvements Project pending concurrence from DMR once the Grant Agreements are received (Exhibit 6-u)

    Planning Commission:                  

    Building Department:

    v)     Accept Tree Protection Committee meeting minutes of July 24, 2018 (Exhibit 6-v)

    w)   Accept Code Enforcement Report through July 31, 2018 (Exhibit 6-w)

    Parks & Recreation:

    x)      Authorize to advertise for bids for the Ocean Springs Sportsplex Concession Improvements Project  (Exhibit 6-x)

    y)      Accept letter of resignation from John W. Carter, Parks Maintenance Worker, effective August 14, 2018; authorize to begin the process of filling the vacant position at the rate of $12.00 per hour (Exhibit 6-y)

    City Attorney:

    7.      DEPARTMENT REPORTS

    Mayor:

    City Clerk:

    a)     Approve payment: Docket of Claims and spread summary upon the Minutes (Exhibit 7-a)   

    Police:

    Fire:

    b)      Discuss no parking signs Minor Lane

    Human Resources/Risk:

    c)      Discussion on medical insurance renewal

    City Engineer:  

    Public Works:

    Community Development & Planning:

    Building Department:

    Parks & Recreation:

    City Attorney:

     8.     PUBLIC COMMENT:   The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.

     9.     ALDERMEN’S FORUM

     10.   EXECUTIVE SESSION

    a)      Personnel in the City Clerk’s office

    b)      Current litigation regarding JCUA

    RECESS UNTIL 6:00 p.m. August 21, 2018