City of Ocean Springs

    Agenda - August 20, 2019 - 6:00 p.m. Recess Meeting

    RECESS MEETING AGENDA
    MAYOR AND BOARD OF ALDERMEN - CITY OF OCEAN SPRINGS
    August 20, 2019 – 6:00 p.m. at City Hall


    1. CALL TO ORDER


    2. INVOCATION AND PLEDGE OF ALLEGIANCE


    3. PRESENTATION
           a) Ocean Springs Softball League – Eric Holley
           b) Why So Much Talk About Climate Change? – Nancy Wilson


    4. NEW BUSINESS
           a) Audit Review for FY ending September 30, 2018 by AVL – Alexander, Van Loon, Sloan, Levens, Favre, PLLC.
           b) Ocean Springs School District FY 19-20 Budget (Exhibit 4-b)
           c) Adopt an Ordinance; An Amendment to the UDC; amending certain section regarding signage in commercial areas (Exhibit 4-c)
           d) Discussion of Land Acquisition – John Gill
           e) Discussion of Increase in Lease Rate for 1491 Deena Road; no change since 2013 (Exhibit 4-e)
           f) Historic Ocean Springs Association current projects and plans – Melanie Allen


    5. OLD BUSINESS
           a) Award Debris Monitoring Contract
           b) Adopt an Ordinance; An Amendment to the Code of Ordinances for the City of Ocean Springs, MS Regarding Establishment of School Speed Zones (Exhibit 5-b)
           c) Adopt a Resolution of the City of Ocean Springs, MS to Extend School Speed Zone near Ocean Springs Middle School (Exhibit 5-c)


    6. CONSENT AGENDA*
    * Consent Agenda – All matters listed under Item 6, Consent Agenda, are considered to be routine by the Board of Aldermen and will be enacted by one motion.  There will not be separate discussion of these items.  If discussion is desired, that item will be removed from the Consent Agenda and will be considered separately.
       Mayor:
           a) Adopt Resolution of the City of Ocean Springs, MS to provide funds in support of the 2019 Mississippi Songwriters Festival (Exhibit 6-a)
           b) Approve Special Event Permit Application for Community Clean-Up Day; Scheduled for Saturday, August 24, 2019 from 8:00 a.m. until 10:00 a.m.; at Freedom Field; No Cost Incurred by the City (Exhibit 6-b)
           c) Approve Run/Walk Permit Application for the Mardet 9/11 Memorial Run; Saturday September 7, 2019 starting at 7:30 a.m.; Beach Route ending at Eat, Drink, Love Catering; No cost incurred by the City (Exhibit 6-c)
           d) Approve Special Event Permit Application for Rally for Recovery; Scheduled for Saturday, September 14, 2019 from 10:00 a.m. until 2:00 p.m.; at Marshall Park; No Cost Incurred by the City (Exhibit 6-d)
           e) Approve Special Event Permit Application for Oktoberfest; Scheduled for Saturday, September 28, 2019 from 11:00 a.m. until 6:00 p.m.; at the Mary C. O’Keefe Cultural Center; No Cost Incurred by the City (Exhibit 6-e)
           f) Approve Special Event Permit Application SGAG Festival & Butterfly Release; Scheduled for Saturday, October 26, 2019 from 10:00 a.m. until 6:00 p.m. (Butterfly release at 5:00 p.m.); at the Lawn at Mary C. O’Keefe Cultural Center; No Cost Incurred by the City (Exhibit 6-f)
       City Clerk:
           g) Approve Minutes: Regular Meeting August 6, 2019 (Exhibit 6-g)
           h) Approve Minutes: Special Call Meeting August 9, 2019 (Exhibit 6-h)
           i) Ratify check to Mississippi State Dept. of Health in the amount of $50.00 for Fingerprint – PT Counselor Dawsen Wicker (Exhibit 6-i)
           j) Ratify check to Mississippi State Dept. of Health in the amount of $50.00 for Fingerprint – PT Counselor Wesley Taylor (Exhibit 6-j)
           k) Ratify check to Firefighter William Hatten in the amount of $100.00 for MSFA Rope Rescue Per Diem August 11-15 (Exhibit 6-k)
       Police Department:
           l) Accept Monthly Police Department Report for July 2019 (Exhibit 6-l)
       Fire Department:
           m) Accept Monthly Fire Department Report for July 2019 (Exhibit 6-m) 
       Human Resources/Risk Management (Exhibit 6 – n, o, p):
           n) Authorize employment of Bowen Moeller, Patrolman, effective August 26, 2019; $15.87 hourly rate, one year probation, pending successful completion of all pre-employment requirements
           o) Accept resignation of Patrolman Andrew England, effective August 30, 2019; authorize to begin the process of filling the vacant position
           p) Authorize removal of Public Works Equipment Operator Matt Spicer from probationary status to full time status effective August 22, 2019
       City Engineer:
       Public Works:
           q) Approve Change Order No. 1 to Suncoast Infrastructure, Inc. for Zero Dollars ($0.00) (Exhibit 6-q)
       Community Development & Planning:
           r) Authorize to execute contract agreement with James Foster for Resident Project Representative (RPR) services related to 5 applications for available Katrina Disaster Recover Funds (KCDBG) (Exhibit 6-r)
       Planning Commission:
           s) Approve parcel reconfiguration at 1117 Hellmers Lane; PID# 60137658.000 (Exhibit 6-s)
           t) Approve parcel reconfiguration at 406 Cleveland Ave.; PID# 60225250.020 (Exhibit 6-t)
           u) Approve use of gravel to construct a driveway at 305 Beach Hill Rd.; PID# 60225370.000 (Exhibit 6-u)
       Zoning & Adjustment Board:
           v) Approve variance to allow an addition to an existing dwelling to encroach into the minimum side yard setback at 406 Cleveland Ave.; PID# 60225250.020 (Exhibit 6-v)
           w) Approve variance at 3612 Bienville Blvd.; PID# 60127550.000 (Exhibit 6-w)
       Historic Preservation Commission:
           x) Approve Certificate of Appropriateness for the construction of an open carport structure and a detached accessory building at 305 Lovers Lane PID# 60224140.000 (Exhibit 6-x)
           y) Approve Certificate of Appropriateness for the use of gravel to construct a parking area at 1301 Bowen Ave.; PID# 60137080.000; pending approval for a License to Encroach  (Exhibit 6-y)
       Building Department:
           z) Accept Tree Protection Committee meeting minutes from August 13, 2019 (Exhibit 6-z)
           aa) Approve Code Enforcement Report through August 16, 2019 (Exhibit 6-aa)
       Parks & Recreation:
           bb) Approve Freedom Field closeout documents and payment application No. 6 & final in the amount of $20,865.23 per the recommendation of Compton Engineering (Exhibit 6-bb)
       City Attorney:    


    7. DEPARTMENT REPORTS
       Mayor:  
       City Clerk: 
           a) Approve payment: Docket of Claims, all expenditures are appropriate and authorized by law, and spread summary on the Minutes (Docket will be provided before the meeting)
       Police Department:
       Fire Department:
       Human Resources/Risk Manager:
       City Engineer:
       Public Works:
       Community Development & Planning:
       Planning Commission: 
       Building Department:
       Parks & Recreation:
       City Attorney:


    8. PUBLIC COMMENT:  The public is invited to address the Board for up to 3 minutes each for a maximum period of 30 minutes. The Board will take all comments under advisement to take potential action at a later date if warranted. Priority will be given to Ocean Springs residents and Business Owners.
    • Please identify yourself before speaking into the microphone.


    9. ALDERMEN’S FORUM


    10. EXECUTIVE SESSION
           a) Clerk Personnel

    ADJOURN UNTIL 6:00 P.M. on September 3, 2019